Agenda, decisions and minutes

To confirm the Minutes of the Meeting held on 2 December 2014.

The Minutes of the Meeting held on 2 December 2014 were confirmed and signed as a correct record.

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

There were no declarations of interest raised under this heading.

The Chairman to respond to the following questions received from Ken Reed of Cranleigh for which notice has been given in accordance with Procedure Rule 10:-

“In answer to my question, at a meeting of the Council in December, Cllr Adams said, “While the overall SHMA figure is Borough-wide, there is plenty of information in the SHMA which provides information on housing need in Cranleigh”. He then suggested that various tables showed how this need was assessed and ended by saying, “Finally Table 27 estimates Cranleigh’s future overall housing need. That is the complete record of what is required in Cranleigh”.

Table 27 shows an unvarnished requirement for “Newly arising need 2013 - 2031” across the Borough; the figures for each areas need is quoted as: Godalming 1,826; Farnham 3,217; Haslemere 812; Cranleigh 710; Rest of Borough 3,060. The total for the Borough for “Newly arising need 2013 - 2031 being 9,625. Hence the need for Cranleigh is just 7.4% of the total for the Borough taken as a whole.

The Draft SHMA and the latest consultation suggested that the total requirement for new dwellings up to 2031 is 8,450 or 470 per year. If Table 27 is the complete record of what is required in Cranleigh, then it follows that the need must be 7.4% of 8,450, i.e. 623 dwellings up to 2031 or 35 per year. Hence the proposed development for 425 homes from Berkeley Homes is not required to meet a need in Cranleigh.

Would Cllr Adams please tell us what housing need figure for Cranleigh he believes the Council's evidence points to?”

The Executive received a question from Ken Reed of Cranleigh in accordance with Procedure Rule 10:-

“In answer to my question, at a meeting of the Council in December, Cllr Adams said, “While the overall SHMA figure is Borough-wide, there is plenty of information in the SHMA which provides information on housing need in Cranleigh”. He then suggested that various tables showed how this need was assessed and ended by saying, “Finally Table 27 estimates Cranleigh’s future overall housing need. That is the complete record of what is required in Cranleigh”.

Table 27 shows an unvarnished requirement for “Newly arising need 2013 - 2031” across the Borough; the figures for each areas need is quoted as: Godalming 1,826; Farnham 3,217; Haslemere 812; Cranleigh 710; Rest of Borough 3,060. The total for the Borough for “Newly arising need 2013 - 2031 being 9,625. Hence the need for Cranleigh is just 7.4% of the total for the Borough taken as a whole.

The Draft SHMA and the latest consultation suggested that the total requirement for new dwellings up to 2031 is 8,450 or 470 per year. If Table 27 is the complete record of what is required in Cranleigh, then it follows that the need must be 7.4% of 8,450, i.e. 623 dwellings up to 2031 or 35 per year. Hence the proposed development for 425 homes from Berkeley Homes is not required to meet a need in Cranleigh.

Would Cllr Adams please tell us what housing need figure for Cranleigh he believes the Council's evidence points to?”

The Portfolio Holder for Planning responded as follows:-

“Thank you for your question.  These are unvarnished requirements to come to a final view about the right level of new housing for Cranleigh.  Any final allocation for Cranleigh in the new Local Plan will depend on a range of factors including the final figure in the SHMA, the testing of alternatives to deliver new housing against sustainability criteria, infrastructure, availability of land and avoiding the Green Belt and areas of highest landscape and environmental importance.

It is not realistic to assume that the rest of the Borough will accommodate the figure referred to in Table 27 due to Green Belt, AONB and other landscape constraints.

I think you are aware that the proposed Berkeley Homes development was refused last night and the letter from the Secretary of State was not due to any action by a member of the public.”

Background Papers

Unless specified under an individual item, there are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to the reports in Part I of these minutes.

The report presents the need for updated policies on Safeguarding Adults and Children and recommends their adoption to the Council.

Recommendation

It is recommended that the Executive

1.         agrees that the Corporate Overview & Scrutiny Committee receives an annual monitoring report on Safeguarding issues at Waverley; and

2.         recommends to the Council that the Safeguarding Policies for Adults and Children be adopted.

The Executive agreed

1.         that the Corporate Overview and Scrutiny Committee receives an annual monitoring report on Safeguarding issues at Waverley; and

2.         to RECOMMEND to the COUNCIL that the revised Safeguarding Policies for Adults and Children be adopted.

[This item is recommended to the Council for decision and is not subject to the Call-In Procedure]

[Reason: to review the updated policies and recommend them to the Council for adoption].

114.1  Waverley’s Safeguarding Policy was originally introduced in November 2012. Since this time, there have been a number of changes which need to be reflected in the Policy, including implementation of the Disclosure and Barring Service (DBS), changes to Waverley’s senior management team and changes to the reporting and referral process to Surrey County Council. In addition, it was also considered timely to increase awareness of Waverley’s safeguarding responsibilities and to implement a comprehensive training programme for all staff.

114.2  The Safeguarding Policy has been reviewed by key members of Waverley, representatives from Surrey County Council and the Waverley Locality Team and representatives from supporting organisations.

114.3  Best practice knowledge acquired from other local authorities and external organisations such as the Social Care Institute for Excellence was also collected and incorporated into the updated policy.

114.4  The following list includes the main changes that are being proposed:

a)    The document has been split into two separate policy documents, one for adults and one for children, in order to better highlight the differences in legislation and responsibilities.

b)    Safeguarding roles and responsibilities of Waverley, Surrey County Council and other organisations have been more clearly defined

c)    Improved information about government guidance and legislation has been included

d)    New information about types of abuse and how to recognise them has been included

e)    A clear set of procedures to follow in each policy have been included

114.5  Annexes 1 and 2 set out the new policy documents.

114.6  The adoption of updated Safeguarding Adults and Safeguarding Children policies will assist in a better understanding of the roles and responsibilities and the procedures that need to be followed when potential safeguarding issues are identified.

114.7  Corporate Overview & Scrutiny Committee considered the policies at its meeting on 25 November 2014 and was pleased to learn that a programme of training for all Council staff to raise awareness of safeguarding responsibilities had been completed recently, with more targeted training for certain staff as appropriate to their particular role. The Committee was concerned that training should be refreshed on a regular basis, and asked that this be confirmed as part of an annual report to the Committee on Safeguarding issues. The Committee felt that it would be helpful for Members to have a summary of the policies and information about who they should contact if they had safeguarding concerns about any residents or situations they encountered as part of their work in the community. 

114.8  The Committee endorsed the adoption of the new Safeguarding Policies by the Executive.  The Executive agreed that the Corporate Overview and Scrutiny Committee should receive an annual monitoring report on Safeguarding issues at Waverley and now

            RECOMMENDS that

57.       the revised Safeguarding Policies for Adults and Children be adopted.

[Reason: to review the updated policies and recommend them to the Council for adoption].

The background papers relating to the following items are as set out in the reports included in the original agenda papers.

To adopt the forward programme of key decisions for Waverley Borough Council for January 2015 onwards.

The Executive agreed to adopt the forward programme of key decisions for Waverley Borough Council, subject to the deletion of Superfast Broadband from the IT and Customer Services Portfolio.

RESOLVED  that the forward programme of key decisions for Waverley Borough Council be adopted, subject to the deletion of Superfast Broadband from the IT and Customer Services Portfolio.

At the Council meeting held on 9 December 2014, the following motion was proposed by Cllr David Munro, seconded by Cllr Pat Frost and then referred without further discussion to the Executive:-

            “In view of a recent postal survey on the desirability of pedestrianisation in Farnham Town Centre that was supported by a majority of those Farnham residents who responded, and the need to improve air quality in the centre of Farnham, this Council:

- Supports the general principle of providing more pedestrian-friendly areas in Farnham town centre.

- Urges the highways authority to work with Waverley Borough Council and others to devise and implement a financially-affordable package of measures to achieve this aim.”

Recommendation

It is recommended that the Executive instructs officers to carry out detailed research with the Highways Authority and other partners and to report back when complete.

The Executive agreed to instruct officers to carry out detailed research with the Highways Authority and other partners and to report back when complete.

[COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE]

RESOLVED  that officers be instructed to carry out detailed research with the Highways Authority and other partners and to report back when complete.

A petition was submitted to the Council on 8 December 2014.  The prayer of the petition is as follows:-

1.      We the undersigned express our concern and objection to any closure and removal of the Park’s public toilets.

2.      The toilets should be maintained and managed to a good usable standard for the many wide ranging users of Godalming’s park.

The petition contains 1,601 valid signatures from residents of the Borough and the petition falls into the category of containing between 1,000 and 1,999 signatures.  In accordance with the Waverley petition scheme, the petition is considered at a meeting of the Executive. 

Recommendation

It is recommended that the Executive agrees a response to be sent to the petitioner, in light of the recent decision taken at the Council meeting on 9 December 2014.

The Executive received a petition expressing concern about the closure and maintenance of the public toilets in Broadwater Park, Godalming and agreed to send the following response to the petitioner:-

            “The matter was discussed at the Executive on 2 December and a decision taken by the Council meeting on 9 December 2014 to refurbish the toilets at Broadwater Park and for them to be maintained by an external contractor.  There was never any intention to close the facilities and thank you for submitting the petition.”

[It would not be appropriate to call in this item]

The Executive received a petition containing 1,601 valid signatures expressing concern about the closure and maintenance of the public toilets in Broadwater Park, Godalming and

RESOLVED that the following response be sent to the petitioner:-

            “The matter was discussed at the Executive on 2 December and a decision taken by the Council meeting on 9 December 2014 to refurbish the toilets at Broadwater Park and for them to be maintained by an external contractor.  There was never any intention to close the facilities and thank you for submitting the petition.”

The report provides a projection of the expenditure and income position for the 2014/15 Budget compared with the approved budget for the General Fund and the Housing Revenue Account.  The projection is based on the position to date.

Recommendation

It is recommended that the Executive notes the report and gives approval to

1.            the virement request from additional Planning income to cover additional agricultural consultant’s costs of £20,000 within Development Control appeals; and

2.            slippage of £500,000 for Sheltered Housing Lighting within the HRA Capital Programme from 2014/15 to 2015/16.           

The Executive noted the report and agreed to

1.         the virement request from additional Planning Income to cover additional agricultural consultant’s costs of £20,000 within Development Control appeals;

2.         slippage of £500,000 for Sheltered Housing Lighting within the HRA Capital Programme from 2014/15 to 2015/16; and

3.         the procurement of a transport study, as detailed in new paragraph 2.14, and a budget of up to £50,000 being vired from the general Local Plan consultancy budget.

[COMMUNITY/CORPORATE OVERVIEW AND SCRUTINY COMMITTEE]

[Reason: To provide an indication of the expenditure and income position for the 2014/15 budget compared with the approved budget for the General Fund and the Housing Revenue Account]

An addendum to the report was circulated proposing that a transport assessment be commissioned to provide evidence to help the Council reach a decision on housing numbers/distributions and assess the transportation impacts for delivering new development across the Borough.

RESOLVED  that

1.         the virement request from additional Planning Income to cover additional agricultural consultant’s costs of £20,000 within Development Control appeals be approved;

2.         slippage of £500,000 for Sheltered Housing Lighting within the HRA Capital Programme from 2014/15 to 2015/16 be agreed; and

3.         the procurement of a transport study, as detailed in new paragraph 2.14, and a budget of up to £50,000 being vired from the general Local Plan consultancy budget.

[Reason: To provide an indication of the expenditure and income position for the 2014/15 budget compared with the approved budget for the General Fund and the Housing Revenue Account]

The report outlines the latest position on the 2015/2016 Budget and requests the Overview and Scrutiny Committees to consider the budget proposals within their remit ahead of the final budget setting decision in February.  

Recommendation

The Executive is asked to:

1.         endorse the approach taken to the budget preparation for 2015/2016; and

2.         ask the Overview and Scrutiny Committees to consider the detailed Budget proposals within their remit at their January meetings and to make any observations to the Executive.

The Executive agreed to

1.         endorse the approach taken to the budget preparation for 2015/2016; and

2.         ask the Overview and Scrutiny Committees to consider the detailed budget proposals within their remit at their January meetings and to make any observations to the Executive.

[The Community and Corporate Overview and Scrutiny Committees will be considering the draft budget at their January meetings]

[Reason: to outline the latest position on the 2015/2016 budget]

Following the expected reduction in Government grant of 29% in 2015/16, it was questioned how much of the Council’s total net General Fund budget would be covered by government grant.  Subsequent to the meeting it was confirmed that it was 10.5% of the Council’s budget.

RESOLVED  that

1.         the approach taken to the budget preparation for 2015/2016 be endorsed; and

2.         the Overview and Scrutiny Committees be asked to consider the detailed budget proposals within their remit at their January meetings and to make any observations to the Executive.

[Reason: to outline the latest position on the 2015/2016 budget]

To agree revised plans for the redevelopment of the Memorial Hall to provide a base for Gostrey Centre services and create a new Community and Wellbeing Centre for Farnham and the surrounding area.

The report also seeks authority to submit a planning application and progress to the tender and build phases for construction of this community facility at the Memorial Hall in Farnham.

Recommendation

It is recommended that

1.         approval be given to officers to submit a planning application for the refurbishment and extension of the Memorial Hall in Farnham in line with the designs identified at Annexe 1; and

2.         provision of up to £40,000 be made in the 2015/16 capital programme funded from the emergency schemes budget to take the proposed project to the planning stage and, subject to Council approval of the overall scheme, to progress to the tender stage for the construction of this new facility with the necessary consultancy support.

The Executive agreed to

1.         give authority to officers to submit a planning application for the refurbishment and extension of the Memorial Hall in Farnham in line with the designs identified at Annexe 1 to the agenda report; and

2.         the provision of up to £40,000 in the 2014/15 capital programme funded from the emergency schemes budget to take the proposed project to the planning stage and, subject to Council approval of the overall scheme, to progress to the tender stage for the construction of this new facility with the necessary consultancy support.

[COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE]

[Reason: to seek authority to submit a planning application and progress to the tender and build phases for this community facility]

RESOLVED  that

1.         authority be given to officers to submit a planning application for the refurbishment and extension of the Memorial Hall in Farnham in line with the designs identified at Annexe 1 to the agenda report; and

2.         the provision of up to £40,000 in the 2014/15 capital programme funded from the emergency schemes budget be agreed to take the proposed project to the planning stage and, subject to Council approval of the overall scheme, to progress to the tender stage for the construction of this new facility with the necessary consultancy support.

[Reason: to seek authority to submit a planning application and progress to the tender and build phases for this community facility]

The Council has been exploring the scope and viability for undertaking works on the former Landfill site on Weydon Lane, Farnham to enable the site to be made available, for example, for formal recreational use. The report provides up-to-date information from specialist land management consultants, Card Geotechnics Ltd (CGL) on a number of options available for the site. 

The aim of CGL’s studies was twofold; firstly to better understand the current condition, and ongoing maintenance requirements of the site; and secondly to assess the site and to explore if there is an affordable approach to bring this major area of land into full use for the benefit of the local community. 

Corporate Overview & Scrutiny Committee considered the report at its meeting on 25 November and its observations to the Executive are set out in the report. 

Recommendation

That the Executive agrees:

1.            the short-term management plan for the site; and

2.            that a Special Interest Group (SIG) be established to assist the Portfolio Holder in reviewing the options and exploring alternative uses for the site in the longer term.

The Executive agreed to

1.         the short-term management plan for the site; and

2.         a Special Interest Group (SIG) being established to assist the Portfolio Holder in reviewing the options and exploring alternative uses for the site in the longer term.

[This item has already been considered by the Corporate Overview and Scrutiny Committee but could be called-in]

[Reason: to consider a number of options available for the site and agree a way forward]

RESOLVED that

1.         the short-term management plan for the site be agreed; and

2.         a Special Interest Group (SIG) be established to assist the Portfolio Holder in reviewing the options and exploring alternative uses for the site in the longer term.

[Reason: to consider a number of options available for the site and agree a way forward]

The report responds to the request from the Corporate Overview & Scrutiny Committee meeting on 24 June 2014 for provision to be made for those working or seeking work in essential jobs in the borough and for the criteria to prioritise village connections on exception sites in rural areas to be included in the prioritisation process for shared ownership properties in Waverley. It presents a revised priority list based on the results of a survey of local employers on affordability and access to housing issues affecting their staff and recommends establishing a practice note for local housing associations. 

Recommendation

It is recommended that the framework for prioritising shared ownership applications be agreed, which will come into effect immediately.

The Executive agreed the framework for prioritising shared ownership applications, which will come into effect immediately.

[This item has already been considered by the Corporate Overview and Scrutiny Committee but could be called-in]

[Reason: to consider and agree a revised priority list for the allocation of shared ownership properties]

RESOLVED  that the framework for prioritising shared ownership applications be agreed, which will come into effect immediately.

[Reason: to consider and agree a revised priority list for the allocation of shared ownership properties]

The report reviews the Council’s policy on dealing with complaints, and in particular the guidelines for dealing with complaints received from unreasonable, unreasonably persistent or vexatious complainants. The report also provides information on complaints handling in Waverley in 2013/14, including the number of complaints received, Waverley’s performance in responding to complaints, outcomes, and lessons learned.

Recommendation

It is recommended that

1.         there should be a ‘stand alone’ policy for dealing with unreasonably persistent complainants; and

2.         the timescale for dealing with Level 2 and 3 complaints should be increased from 10 to 15 working days.

The Executive agreed that

1.         there should be a ’stand alone’ policy for dealing with unreasonably persistent complainants; and

2.         the timescale for dealing with Level 2 and 3 complaints should be increased from 10 to 15 working days.

[This item has already been considered by the Corporate Overview and Scrutiny Committee but could be called-in]

[Reason: to respond to the review of the Council’s policy on dealing with complaints]

RESOLVED  that

1.         there should be a ’stand alone’ policy for dealing with unreasonably persistent complainants; and

2.         the timescale for dealing with Level 2 and 3 complaints should be increased from 10 to 15 working days.

[Reason: to respond to the review of the Council’s policy on dealing with complaints]

The report is in two parts.  The first part summarises the complaints made to the Local Government Ombudsman about Waverley’s services in 2013/14.  The second part summarises the complaints made by Waverley’s tenants and leaseholders to the Housing Ombudsman Service which assumed responsibility for investigating complaints about a local authority’s landlord functions with effect from 1 April 2013.  As a result of this change, and changes to the internal business processes of the Local Government Ombudsman, the report contains only very limited comparative information on Waverley’s performance in dealing with Ombudsman complaints in previous years. 

Recommendation

It is recommended that the information contained within the report be noted.

The Executive endorsed the information contained within the report.

[This item has already been considered by the Corporate Overview and Scrutiny Committee but could be called-in]

[Reason: to receive information about complaints made to the Local Government Ombudsman and Housing Ombudsman Service]

RESOLVED  that the information contained within the report be endorsed.

[Reason: to receive information about complaints made to the Local Government Ombudsman and Housing Ombudsman Service]

To consider a number of property-related issues in the Borough.

Recommendation

It is recommended that

1.         an easement of access be granted over Waverley-owned common land as shown on the plan at Annexe 1, on the terms and conditions set out in (Exempt) Annexe 2, with other terms and conditions to be negotiated by the Estates and Valuation Manager; and

2.         a surrender of the tenant’s current lease of the premises outlined in red on Annexe 3 is accepted and a new lease simultaneously completed for a term of years expiring in 2138, with the other terms and conditions as set out in (Exempt) Annexe 4.

The Executive agreed that

1.         an easement of access be granted over Waverley-owned common land in Cranleigh, as shown on the plan at Annexe 1, on the terms and conditions set out in (Exempt) Annexe 2, with other terms and conditions to be negotiated by the Estates and Valuation Manager; and

2.         a surrender of the tenant’s current lease of the premises at 17B Farnham Trading Estate, outlined in red on Annexe 3, be accepted and a new lease simultaneously completed for a term of years expiring in 2138, with the other terms and conditions as set out in (Exempt) Annexe 4.

[CORPORATE OVERVIEW AND SCRUTINY COMMITTEE]

[Reason: to consider a number of property-related issues in the Borough]

RESOLVED  that

1.         an easement of access be granted over Waverley-owned common land in Cranleigh, as shown on the plan at Annexe 1 to the agenda report, on the terms and conditions set out in (Exempt) Annexe 2, with other terms and conditions to be negotiated by the Estates and Valuation Manager; and

2.         a surrender of the tenant’s current lease of the premises at 17B Farnham Trading Estate, outlined in red on Annexe 3, be accepted and a new lease simultaneously completed for a term of years expiring in 2138, with the other terms and conditions as set out in (Exempt) Annexe 4.

[Reason: to consider a number of property-related issues in the Borough]

Waverley’s Performance Management Framework (PMF) contains a number of indicators that assist Members and officers in identifying current improvement priorities and progress against targets.

The indicators in Waverley’s PMF are reviewed quarterly by the Executive.  This report details performance, at Annexe 1, for the three-month period 1 July – 30 September 2014.

The Overview and Scrutiny Committees and their respective sub-committees have considered the full list of indicators. Their comments on the indicators in this report and their recommendations are included in the report.

Recommendation

It is recommended that the Executive:

1.         notes the performance figures for Quarter 2 2014/15 (July - September 2014) as set out at Annexe 1;

2.         thanks the Overview & Scrutiny Committees for their observations regarding the Quarter 2 performance and considers their recommendations, as follows:-

a.         for indicator NI 195 – levels of litter, detritus, graffiti and fly-posting, the target should be increased to 90%;

b.         for indicator LPL 3b – percentage of enforcement cases actioned within 12 weeks of receipt, the target should be increased to 80%; and

c.         for indicator LI8 – average annual rate of return on Council Investments above market rates, the target be revised in the 2015/16 Treasury Management Strategy to reflect performance against currently achievable levels of interest available on the market.

The Executive agreed to

1.         note the performance figures for Quarter 2 2014/15 (July – September 2014) as set out at Annexe 1; and

2.         thank the Overview & Scrutiny Committees for their observations regarding the Quarter 2 performance and agree their recommendations, as follows:-

a.         for indicator NI 195 – levels of litter, detritus, graffiti and fly-posting, the target should be increased to 90%;

b.         for indicator LPL 3b – percentage of enforcement cases actioned within 12 weeks of receipt, the target should be increased to 80%; and

c.         for indicator LI8 – average annual rate of return on Council Investments above market rates, the target be revised in the 2015/16 Treasury Management Strategy to reflect performance against currently achievable levels of interest available on the market.

[Both Overview and Scrutiny Committees have already considered this item but it could be called-in]

[Reason: to consider the performance management information for Quarter 2 and make any changes as necessary]

RESOLVED  that

1.         the performance figures for Quarter 2 2014/15 (July – September 2014) be noted, as set out at Annexe 1 of the agenda report; and

2.         the Overview & Scrutiny Committees be thanked for their observations regarding the Quarter 2 performance and their recommendations agreed, as follows:-

a.         for indicator NI 195 – levels of litter, detritus, graffiti and fly-posting, the target should be increased to 90%;

b.         for indicator LPL 3b – percentage of enforcement cases actioned within 12 weeks of receipt, the target should be increased to 80%; and

c.         for indicator LI8 – average annual rate of return on Council Investments above market rates, the target be revised in the 2015/16 Treasury Management Strategy to reflect performance against currently achievable levels of interest available on the market.

[Reason: to consider the performance management information for Quarter 2 and make any changes as necessary]

To note the following action taken by the Executive Director after consultation with the Chairman and Vice-Chairman since the last meeting.  The Register of Decisions will be laid on the table half an hour before the meeting:

            Emergency works to replace water main

            To authorise emergency works to replace the water main at the Council Offices in Godalming which was in need of replacement due to age and condition, at a cost of £9,500.

The Executive noted the following action taken by the Executive Director after consultation with the Chairman and Vice-Chairman since its last meeting:-

i.          Emergency works to replace water main

            To authorise emergency works to replace the water main at the Council Offices in Godalming which was in need of replacement due to age and condition, at a cost of £9,500.

The Executive noted the following action taken by the Executive Director after consultation with the Chairman and Vice-Chairman since its last meeting:-

i.          Emergency works to replace water main

            To authorise emergency works to replace the water main at the Council Offices in Godalming which was in need of replacement due to age and condition, at a cost of £9,500.

To consider the following recommendation on the motion of the Chairman:-

Recommendation

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified at the meeting in the revised Part 1 of Schedule 12A to the Local Government Act 1972.

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.