Agenda and draft minutes

Reconvened following adjournment on 15 December 2020, Council (Acting as Trustee of the Ewart Bequest Trust) - Tuesday, 12th January, 2021 7.00 pm

Venue: ZOOM MEETING - Virtual Meeting. View directions

Contact: Fiona Cameron  Democratic Services Manager

Items
No. Item

1.

APOLOGIES FOR ABSENCE

 To receive any apologies for absence.

Minutes:

Apologies had been received from Cllrs Kevin Deanus, Brian Edmonds, Chris Howard, Michaela Martin, Kika Mirylees, and Trevor Sadler.

2.

MINUTES pdf icon PDF 55 KB

To confirm the Minutes of the Meeting of the Trust held on 22 October 2019 (herewith).

Minutes:

The minutes of the meeting held on 22 October 2019 were confirmed as a correct record of the meeting.

3.

DECLARATION OF INTERESTS

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

Minutes:

There were no declarations of interests in relation to items on the agenda.

4.

Annual Financial Report and Accounts for the year ended 31 March 2020 pdf icon PDF 83 KB

This report seeks approval of the Annual Trustee’s Report and Accounts of the Ewart Bequest for the year ended 31 March 2020.

 

Recommendation

 

It is recommended that the Annual Trustee’s Report and Accounts for the year ended 31 March 2020 are approved.

 

Additional documents:

Minutes:

Cllr Mark Merryweather presented the Annual Financial Report and Accounts for the year ended 31 March 2020:

 

Waverley Borough Council, as sole Trustee of the Joseph Ewart Bequest, was required to approve the Annual Financial Report and Accounts for the year  ended 31 March 2020. The Trust owned a number of houses in the Farnham area which were held principally for elderly people with limited financial resources. The Trust operated these through Waverley's Housing Management Team. In December 2011, the Council as sole Trustee approved a delegation to the Waverley Executive acting as Trustee to make all decisions on behalf of the full Trustee, the only exception being the approval of the annual report and financial statements because it was a requirement of the Charity Commission that this be approved by the Council acting as Trustee.

 

The accounts hade been prepared in accordance with the Charities Code of Practice and had been externally examined by Roffe Swayne, and their report was attached to the papers. The reserves level was healthy and much of this was earmarked for further development which had been approved by the Trust and the council. There were no specific matters to report to the Trustee and the annual report and accounts for the year ended 31 March 2020 were recommended for approval.

 

RESOLVED that the Annual Financial Report and Accounts for the year ending 31 March 2020, be approved.