Agenda and minutes

To confirm the Minutes of the Meeting held on 5 July 2016 (to be laid on the table half an hour before the meeting).

The minutes of the meeting which took place on 5 July 2016 were confirmed and signed.

To receive apologies for absence.

Where a Member of the Committee is unable to attend a meeting, a substitute Member from the same Area Planning Committee may attend, speak and vote in their place for that meeting.

Apologies for absence were received from Councillors Brian Adams, Carole Cockburn, Kevin Deanus and Brian Ellis. Councillor Hodge was in attendance as a substitute. Councillor Hesse arrived part way through the presentation and did not take part in the debate or the decision on the application.

To receive from Members declarations of interests in relation to any items included on the Agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

There were no declaration of interest.

Proposal

Hybrid application: Part Outline application for the erection of up to 254 dwellings with access from The Street Tongham and emergency access from Grange Road, provision of open space, including children's play areas, sustainable urban drainage system and associated works. Access only to be determined at Outline; Full application for change of use from agricultural land to use as a Suitable Alternative Natural Greenspace (SANG) and associated works on land to the east of Tongham Road to serve the proposed development and surrounding area, including access, pathways and associated landscaping (this application is a cross boundary application; please also see Guildford Borough Council application 16/P/00222, the majority of the site falls within Guildford Borough Council) at  Land At North End Of Tongham Road,  Runfold (as amended by updated SANG LEMP (landscape ecological management plan) and letter of intent received 25/7/2016; SANG outline LEMP costs, SANG outline capital costs schedule, Revised SANGS plan (rev K) received 6/6/2016, Revised master plan (1613_10e) received 12/4/2016 and as amplified by Ecology letter received 2/8/2016, SANG delivery email received 28/7, Archaeological assessment received 28/7/2016, Highways modelling information received 11/3/2016; Travel plan, SANG Letter from Natural England, and response to SCC Highways comments received 11/3/2016 and Heritage Assessment received 9/3/2016, and additional ecology information received 02/08/2016 and 04/08/2016)

Recommendation A

That, subject to the completion of an appropriate legal agreement(s) by 15/11/2016 in respect of the provision and management of the SANG, management of the SANG car park and access to the SANG, off site highways works contributions, planning infrastructure contributions towards education infrastructure, as well as any other contributions required by Guildford Borough Council, subject to Guilford Borough Council resolving to approve the application and subject to the conditions 1-30 and informatives 1-8 , that  permission be GRANTED.

Recommendation B

That, in the event that the requirements of recommendation A are not met, that permission be REFUSED.

Proposed development

Hybrid application: Part Outline application for the erection of up to 254 dwellings with access from The Street Tongham and emergency access from Grange Road, provision of open space, including children's play areas, sustainable urban drainage system and associated works. Access only to be determined at Outline; Full application for change of use from agricultural land to use as a Suitable Alternative Natural Greenspace (SANG) and associated works on land to the east of Tongham Road to serve the proposed development and surrounding area, including access, pathways and associated landscaping (this application is a cross boundary application; please also see Guildford Borough Council application 16/P/00222, the majority of the site falls within Guildford Borough Council) at  Land At North End Of Tongham Road,  Runfold (as amended by updated SANG LEMP (landscape ecological management plan) and letter of intent received 25/7/2016; SANG outline LEMP costs, SANG outline capital costs schedule, Revised SANGS plan (rev K) received 6/6/2016, Revised master plan (1613_10e) received 12/4/2016 and as amplified by Ecology letter received 2/8/2016, SANG delivery email received 28/7, Archaeological assessment received 28/7/2016, Highways modelling information received 11/3/2016; Travel plan, SANG Letter from Natural England, and response to SCC Highways comments received 11/3/2016 and Heritage Assessment received 9/3/2016, and additional ecology information received 02/08/2016 and 04/08/2016)

With reference to the report circulated with the agenda, Officers presented a summary of the proposed development, including site plans and an indicative layout and street scene, and the determining issues. There were no substantial updates except a revised recommendation to give the Head of Planning authority to finalise relevant conditions in consultation with Guildford Borough Council.

Public speaking

In accordance with the Council’s arrangements for public participation at meetings, the following made representations in respect of the application, which were duly considered:

None - Objector

Jane Terry - Applicant/Agent

Decision

The Committee carefully considered the information from Officers and representations received and noted in the agenda report. There was concern expressed regarding the narrow road to the proposed site, the small access road into the development site, the additional pressure that would be placed on the roads and school places in Farnham and the walking route to the SANG which was felt to be unsafe walking across one main road.

Officers advised that Guildford had no object to the agenda report. They advised members that there had been no objection to the footpath to the site from the rights of Way Officer and that the proposed site offered more SANG than required so Waverley may have an opportunity to share some of it in the future. It was agreed that this was a unique application because a majority of the application, and the development site, was based in the Guildford boundary, however, they still needed to consider the area proposed for SANG which was within the Waverley boundary.

The Committee was advised that the proposed Tongham Road SANG access woud be sufficient to accommodate the proposed vehicular movements, and the proposed car parking would be  ...  view the full minutes text for item 33.

To consider the following recommendation on the motion of the Chairman (if necessary):-

Recommendation

That pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified at the meeting in the revised Part 1 of Schedule 12A to the Local Government Act 1972.

To consider any legal advice relating to any application in the agenda.