Agenda, decisions and minutes

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

There were no declarations of interest.

On 22^nd September 2021 the Council agreed to consult on an Addendum to the Pre-submission version of Local Plan Part 2 (LPP2) (hereafter referred to as the Addendum). This addendum focussed on main modifications to the Pre-Submission Version of LPP2 that was consulted on in the Winter of 2020/21. The six-week period of consultation for the Addendum ended on 12^th November 2021. It resulted in nearly 600 separate comments on the Addendum from 221 individual respondents.

In response to the representations on the Addendum, this report seeks comments and observations from the Overview and Scrutiny Committee on the recommendation to Executive and Council.  These recommendations are that the Council should submit the main modifications set out in the Addendum, together with the Pre-submission version of LPP2 November 2020 for its examination.  It is also recommended, that in addition to those minor changes to the pre-submission version to LPP2 agreed at its meeting of 22^nd September 2021, the Council make further minor modifications to LPP2 on adoption. It is also recommended that it is agreed that the Council requests that the Local Plan Inspector considers two further main modifications to LPP2 at the examination if it is agreed that LPP2 should be submitted for examination.

Recommendation

That the Executive considers the comments and observations of the Overview and Scrutiny Committee and recommends to Council that:

1)    The Council agrees to submit to the Secretary of State for Levelling Up, Housing & Communities the Pre-submission version of LPP2 November 2020 (Annexe 1 to this report) for examination as modified by the main modifications set out in the Addendum to the Pre-submission version of LPP2 October 2021 set out in Annexe 2.

2)    The Council agrees that the schedule of minor modifications to the Pre-submission version of LPP2, set out in Annexe 5 to this report, be submitted to examination of LPP2 in addition to the minor modifications agreed on 22^nd September 2021.

3)    The Council requests that the Local Plan Inspector appointed to examine LPP2 considers making two further main modifications to LPP2 at the examination as set out in Annexe 6 to this report.

4)    The Head of Planning and Economic Development be authorised to formally request that the Local Plan Examination Inspector recommends further main modifications to the Pre-Submission version of LPP2 November 2020 and the Addendum to the Pre-submission version of LPP2 October 2021, if the Inspector considers that they are necessary to make the plan sound and/or legally compliant.

5)    The Head of Planning and Economic Development be authorised to make any other minor modifications to the Pre-Submission version of LPP2 November 2020 and the Addendum to the Pre-submission version of LPP2 October 2021 with regard to factual updates and corrections before the Plan is submitted for its examination.

The Executive RESOLVED to RECOMMEND to Council that

1) The Council agrees to submit to the Secretary of State for Levelling Up, Housing & Communities the Pre-submission version of LPP2 November 2020 (Annexe 1 to this report) for examination as modified by the main modifications set out in the Addendum to the Pre-submission version of LPP2 October 2021 set out in Annexe 2.

2) The Council agrees that the schedule of minor modifications to the Pre-submission version of LPP2, set out in Annexe 5 to this report, be submitted to examination of LPP2 in addition to the minor modifications agreed on 22nd September 2021.

3) The Council requests that the Local Plan Inspector appointed to examine LPP2 considers making two further main modifications to LPP2 at the examination as set out in Annexe 6 to this report.

4) The Head of Planning and Economic Development be authorised to formally request that the Local Plan Examination Inspector recommends further main modifications to the Pre-Submission version of LPP2 November 2020 and the Addendum to the Pre-submission version of LPP2 October 2021, if the Inspector considers that they are necessary to make the plan sound and/or legally compliant.

5) The Head of Planning and Economic Development be authorised to make any other minor modifications to the Pre-Submission version of LPP2 November 2020 and the Addendum to the Pre-submission version of LPP2 October 2021 with regard to factual updates and corrections before the Plan is submitted for its examination.

Reason: To recommend to Council that the Pre-submission version of LPP2 November 2020 together with the main modifications set out in the Addendum to the Pre-submission version of LPP2 October 2021 is submitted for examination following consideration of representations on that document.  To recommend to Council that further minor modifications to LPP2 are made on adoption and to request that the Local Plan Inspector considers further main modifications to LPP2 at examination.  To also recommend to Council that the Head of Planning and Economic Development can request the Local Plan Inspector to suggest further main modifications to LPP2 through the examination and that the Head of Planning and Economic Development can authorise minor modifications to LPP2 before it is submitted for examination.

[This matter is recommended to Council for decision and is not subject to the call-in procedure.]

The Leader introduced the report which set out the response to the public consultation on an addendum to the pre-submission version of the Local Plan Part 2 and thanked the officers involved for their work on the document and advised that he would not be proposing any amendment to the recommendations.

The Leader addressed the comments made by the special Services Overview and Scrutiny Committee on 13 December and circulated to Councillors in a supplementary agenda as follows:

·         5a) the Head of Planning advised that a habitats assessment was undertaken on both the pre-submission Local Plan and the addendum and it would be for the Inspector to determine whether the legal requirements had been met in respect of the assessment under the habitats regulations.  Officers were proposing that individual sites be subject to individual assessments where relevant.

·         5b) the Head of Planning advised that officers had consulted with Surrey County Council’s AONB officer on the basis of a draft extending beyond the existing hard surfacing and there was no objection in principle subject to mitigations which would be dealt with as part of any planning application.

·         5c) the Leader felt that the Red Court site would have had more of an impact on sustainability than the Royal School site.  The Head of Planning advised that there were other factors that led to the Royal School being proposed as a preferred site, in part due to it being already developed land.  Councillor Williams as Portfolio Holder for Environment and Sustainability welcomed the sustainability elements and fully supported the Local Plan Part 2.

·         5d) The Leader asked for clarification on the deliverability of the sites.  In response, the Head of Planning advised that discussions had commenced with United Learning and Surrey County Council on the delivery of 90 homes which could be delivered towards the end of the plan period and officers were confident that it could be delivered.  The Leader reminded those present that the Council can only have limited control on sites which it does not own. 

·         5e) It was noted that drainage issues were a matter for any future planning application to mitigate.  The Head of Planning advised that United Learning were confident that the matters could be addressed at the application stage.

·         5f) The Head of Planning advised that the Council had a duty to cooperate with other prescribed bodies which did not include parish councils, however officers had consulted with East Hampshire and Grayshott Parish Councils.

·         5g) The Head of Planning advised that the site was previously developed land and advised that the definition in the National Planning Framework covered the School site.  Residential gardens cannot count towards previously developed land.

·         5h) The Leader advised that Natural England do not have a SANG strategy for that part of the country.  The Head of Planning advised that SANG would be required to mitigate the impact of the development as it was over 50 dwellings and part of the Wealdon Heath area.  United Learning had indicated how SANG could  ...  view the full minutes text for item EXE 65/21

Report to follow.

The Executive RESOLVED that

1.    That an Inter-Authority Agreement Joint Working Group be established as set out in paragraph 4.2 below and with the Terms of Reference attached at Annexe 1.

2.    That the current Executive Working Groups and their memberships attached at Annexe 2 be noted.

Reason: To enable both councils to support the work of officers in the preparation of the Inter-Authority Agreement, and to ensure the correct democratic avenue of input by Councillors into its development.

[Policy Overview and Scrutiny Committee]

The Leader presented the report which set out the proposed terms of reference for a Joint Inter Authority Agreement Working Group with Guildford Borough Council and to note the current working groups in existence and formalise them under the Executive Working Group protocol agreed at the Council meeting on 19^th October 2021.

The Executive RESOLVED that

1.    That an Inter-Authority Agreement Joint Working Group be established as set out in paragraph 4.2 below and with the Terms of Reference attached at Annexe 1.

2.    That the current Executive Working Groups and their memberships attached at Annexe 2 be noted.