Forward Plan

A key decision is a decision to be taken by the Executive which (1) is likely to result in the local authority incurring expenditure or making savings of above £200,000 and/or (2) is significant in terms of its effects on communities living or working in an area comprising two or more wards.

Please direct any enquiries about the Forward Plan to the Democratic Services Manager at the Council Offices on 01483 523517 or by email.

Executive Forward Plan - 28 July 2023 (01/08/2023 to 30/11/2023)

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Plan items
No.	Item
1.	Local Authority Housing Fund - delivery of additional affordable homes Decision maker: Executive Decision: 1 Aug 2023 Lead officer: Assistant Director of Housing Services Decision status: Recommendations Approved Notice of proposed decision first published: 07/07/2023 Anticipated restriction: Open -
2.	New Build Housing Delivery - Chiddingfold Decision maker: Executive, Council Decision: 29 Aug 2023 Lead officer: Assistant Director of Regeneration and Planning Policy Decision status: Recommendations Approved Notice of proposed decision first published: 02/06/2023 Anticipated restriction: Part exempt - view reasons
3.	Downhurst Road, Ewhurst New! Decision maker: Executive Decision due: 1 Aug 2023 Decision status: Recommmend Forward to Council Notice of proposed decision first published: 28/07/2023 This decision will be taken under urgency procedures. Reason for urgency: The homes on this site are not habitable and need to be demolished as they have been deemed dangerous structures under the Building Act 1984. Subject to the buyback of one leasehold maisonette, all the existing properties can be demolished, mitigating the risk of further movement and potential collapse. The condition of the properties has been monitored by consultant structural engineers and the movement of the buildings, particularly 47 – 49 Downhurst Road has increased significantly over the last 3 months. Further advice has been recently sought from building control and following their survey a written report confirms this movement caused by clay sub soils which are of hi volume change potential clay and the location of fully mature oak trees which are over 22 meters in high within a few meters of the properties. The report concludes that the properties are now considered dangerous buildings and in need of demolition. Anticipated restriction: Part exempt - view reasons Explanation of anticipated restriction: Commercial sensitivity relating to the value of contracts to be procured.
4.	69 High Street, Godalming Decision maker: Executive, Council Decision: 29 Aug 2023 Lead officer: Assistant Director of Regeneration and Planning Policy Decision status: Recommendations Approved Notice of proposed decision first published: 13/01/2023 Anticipated restriction: Part exempt - view reasons
5.	Gas servicing contract variation New! Decision maker: Co-Portfolio Holder for Housing (Operations and Services) Decision: Not before 14th Aug 2023 Lead officer: Assistant Director of Housing Services Decision status: Recommendations Approved Notice of proposed decision first published: 28/07/2023 Anticipated restriction: Part exempt - view reasons
6.	Ex -council property buy-back, Farnham New! Decision maker: Co-Portfolio Holder for Housing (Operations and Services) Decision: 28 Sep 2023 Lead officer: Assistant Director of Housing Services Decision status: Recommendations Approved Notice of proposed decision first published: 28/07/2023 Anticipated restriction: Part exempt - view reasons Explanation of anticipated restriction: Disclosure of the address of the property reveals the identity of the current owner; the purchase price is a commercial matter between the seller and the council.
7.	Housing Asset Management IT solution Decision maker: Executive Co-Portfolio Holder for Housing Decisions Decision: 28 Sep 2023 Lead officer: Andrew Smith Decision status: Recommendations Approved Notice of proposed decision first published: 02/06/2023 Anticipated restriction: Open -
8.	Guildford and Waverley Transformation and Collaboration Programme Decision maker: Executive Decision: 28 Nov 2023 Lead officer: Robin Taylor Decision status: Recommendations Approved Notice of proposed decision first published: 16/06/2023 Anticipated restriction: Open -
9.	New Build Housing Delivery - Godalming New! Decision maker: Executive Decision: 5 Sep 2023 Lead officer: Assistant Director of Regeneration and Planning Policy Decision status: Recommendations Approved Notice of proposed decision first published: 28/07/2023 Anticipated restriction: Part exempt - view reasons
10.	General Fund mid-year MTFP review 2023/24 Decision maker: Executive, Council Decision: 12 Dec 2023 Lead officer: Assistant Director of Finance Decision status: Recommendations Approved Notice of proposed decision first published: 01/11/2022 Anticipated restriction: Open -
11.	Land at Monkton Lane Decision maker: Executive Decision due: 9 Jan 2024 Lead officer: Caroline Wallis Decision status: Item Deferred Notice of proposed decision first published: 12/05/2023 Anticipated restriction: Part exempt - view reasons Explanation of anticipated restriction: Some of the options for possible use of the land have financial implications for the council and/or other parties that make them commerically sensitive at this time.
12.	Waverley and Farnham LCWIP Decision maker: Executive Decision due: 7 May 2024 Lead officer: Assistant Director of Regeneration and Planning Policy Decision status: Item Deferred Notice of proposed decision first published: 16/12/2022 Anticipated restriction: Open -
13.	Farnham Park SANG land (Hale Road) Decision maker: Executive Decision due: 28 Nov 2023 Lead officer: Caroline Wallis Decision status: Item Deferred Notice of proposed decision first published: 31/03/2023 Anticipated restriction: Part exempt - view reasons
14.	St James Court, East St, Farnham - options Decision maker: Executive Co-Portfolio Holder for Housing Decisions Decision due: 19 Oct 2023 Lead officer: Assistant Director of Housing Services Decision status: Item Deferred Notice of proposed decision first published: 01/12/2022 Anticipated restriction: Part exempt - view reasons
15.	Community Asset Transfer Policy Decision maker: Executive Decision: 11 Jun 2024 Lead officer: Assistant Director of Assets and Property Decision status: Recommendations Approved Notice of proposed decision first published: 07/07/2023 Anticipated restriction: Open -
16.	Godalming Business Improvement District (BID) - draft business case Decision maker: Executive Decision: 3 Oct 2023 Lead officer: Assistant Director of Regeneration and Planning Policy Decision status: Recommendations Approved Notice of proposed decision first published: 31/03/2023 Anticipated restriction: Open -
17.	Farnham Business Improvement District (BID) - draft business case Decision maker: Executive Decision: 3 Oct 2023 Lead officer: Abi Lewis Decision status: Recommendations Approved Notice of proposed decision first published: 03/01/2023 Anticipated restriction: Open - view reasons
18.	Equality, Diversity and Inclusion Policy Notice of proposed decision first published: 23/06/2023 Anticipated restriction: Open -
19.	Anti-Social Behaviour Policy Decision maker: Executive Decision due: 28 Nov 2023 Lead officer: Assistant Director of Community Services Notice of proposed decision first published: 12/06/2023 Anticipated restriction: Open -
20.	Cranleigh Leisure Centre new build Decision maker: Executive Decision due: 3 Oct 2023 Lead officer: Kelvin Mills Decision status: Recommmend Forward to Council Notice of proposed decision first published: 12/06/2023 Anticipated restriction: Part exempt -
21.	Climate Neutrality Action Plan New! Decision maker: Executive Decision: 3 Oct 2023 Lead officer: Assistant Director of Organisational Development Decision status: Recommendations Approved Notice of proposed decision first published: 31/07/2023 Anticipated restriction: Open -
22.	Homelessness Prevention Strategy 2023-28 Notice of proposed decision first published: 03/03/2023 Anticipated restriction: Open -
23.	Equalities, Diversity & Inclusion Policy New! Decision maker: Executive Decision due: 6 Aug 2024 Lead officer: Assistant Director of Organisational Development Notice of proposed decision first published: 07/07/2023 Anticipated restriction: Open -
24.	Corporate Strategy 2024-2028 New! Decision maker: Executive, Council Decision due: 16 Jul 2024 Lead officer: Assistant Director of Organisational Development Notice of proposed decision first published: 07/07/2023 Anticipated restriction: Open -
25.	Economic Development Strategy Decision maker: Executive, Council Decision: 23 Apr 2024 Originally due: 12 Dec 2023 Lead officer: Assistant Director of Regeneration and Planning Policy Decision status: Recommendations Approved Notice of proposed decision first published: 01/03/2022 Anticipated restriction: Open -

Background Information
The agenda for each Executive meeting will be published at least 5 working days before the meeting and will be available for inspection at the Council Offices and on the Council’s Website (www.waverley.gov.uk). This programme gives at least 28 days notice of items before they are considered at a meeting of the Executive and consultation will be undertaken with relevant interested parties and stakeholders where necessary.

Exempt Information - whilst the majority of the Executive’s business at the meetings listed in this Plan will be open to the public and press, there will inevitably be some business to be considered which contains confidential, commercially sensitive or personal information which will be discussed in exempt session, i.e. with the press and public excluded. These matters are most commonly human resource decisions relating to individuals such as requests for early or flexible retirements and property matters relating to individual transactions. These may relate to key and non-key decisions. If they are not key decisions, 28 days notice of the likely intention to consider the item in exempt needs to be given.

This is formal notice under the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 that part of any of the Executive meetings listed below may be held in private because the agenda and reports or annexes for that meeting contain exempt information under Part 1 of Schedule 12A to the Local Government Act 1972 (as amended), and that the public interest in withholding the information outweighs the public interest in disclosing it. Where this applies, the letter [E] will appear after the name of the topic, along with an indication of which exempt paragraph(s) applies, most commonly:

[E1 – Information relating to any individual; E2 – Information which is likely to reveal the identity of an individual; E3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information); E5 Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings; E7 – Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime].