Agenda, decisions and minutes

To receive any apologies for absence and substitutes.

Where a Member of the Committee is unable to attend a substitute Member may

attend, speak and vote in their place at that meeting.

Members are advised that in order for a substitute to be arranged a Member must

give four (4) clear working-days’ notice of their apologies.

For this meeting the latest date apologies can be given for a substitute to be

arranged is 5pm on Tuesday 30 January 2024.

Apologies were received from Cllrs Jane Austin, Jacquie Keen and Andrew Laughton. Cllrs Peter Clark and Michael Goodridge attended as substitutes.

To approve the Minutes of the meeting held on 10 January 2024, and published on

the councils website, as correct record of the meeting

The minutes of the meeting held on 10 January 2024 and published on the Council’s website were agreed as a correct record.

To receive from members declarations of interests in relation to any items

included on the Agenda for this meeting in accordance with the Waverley code

of Local Government Conduct.

Cllr Alan Morrison declared an interest as he is a member of the Surrey Wildlife Trust.

The Chairman to respond to any questions received from members of the

public in accordance with Procedure Rule 10.

Submission of questions must be received by 5pm on Tuesday 30 January 2024.

There were no questions submitted from members of the public.

The Chairman to respond to any questions received from members in

accordance with Procedure Rule 11.

Submission of questions must be received by 5pm on Tuesday 30 January 2024.

There were no questions submitted from members.

Officers to update the Committee on any changes to the planning environment of which they should be aware when making decisions.

There were no updates relating to items on the agenda.

The purpose of this report is to provide Members with a overview of  Planning Enforcement for the year 2023.

Effective planning enforcement maintains public confidence in the planning system. Dealing appropriately with breaches of planning control and ensuring compliance is essential to ensure that the planning process as a whole remains credible. Central Government advise that local planning authorities should act proportionately in their responses bearing in mind that to build without planning permission is not an offence and that the main purpose of planning enforcement is not to punish but to achieve sustainable development.

The planning enforcement function and how we investigate complaints is set out in the Waverley Borough Council Local Planning Enforcement Plan (January 2023)

The plan includes a flowchart at Appendix 1 of how breaches of planning control are dealt with.

Members were updated on the planning enforcement report.

Members NOTED the report.

Erection of 27 dwellings (affordable houses) and associated works including a vehicular cycle and pedestrian accesses open space and landscaping.

Erection of 27 dwellings (affordable houses) and associated works including a vehicular cycle and pedestrian accesses open space and landscaping.

In accordance with the Council’s public speaking scheme, the following made representations which were duly considered:

Stephen Clarke (Object)

Jonathan Walton (Support)

Cllr Joan Heagin (Town Councillor)

Cllr Steve Williams (Ward Cllr)

Cllr Paul Rivers (Ward Cllr)

Following the debate, the Committee voted in favour of the officers’ recommendation to grant permission 12 in favour, none against and one abstention.

Decision

Delegated authority is GRANTED to the Executive Head of Planning Development to grant planning permission subject to suggested conditions 1-24, informatives 1-19, amended or additional conditions and the completion of a Section 106 Agreement securing affordable housing and future management of the open space

Erection of a dwelling with associated works following demolition of original dwelling

Erection of a dwelling with associated works following demolition of original dwelling.

There were no speakers registered to speak on this item.

Following the debate, the Committee voted in favour of the officers’ recommendation to grant permission 14 in favour, none against and no abstentions.

Decision

Subject to the completion of an appropriate legal agreement to secure the financial contributions towards the ongoing maintenance and enhancement of Farnham Park; and subject to conditions 1-14 and informatives 1-5, outline planning permission is GRANTED following consultation with Councillor Cockburn.

Outline application for up to 7 dwellings (no more than 1,000 sq m of floorspace) with vehicular access off Hookstile Lane, with some matters reserved (Landscaping).

Outline application for up to 7 dwellings (no more than 1,000 sq m of floorspace) with vehicular access off Hookstile Lane, with some matters reserved (Landscaping).

There were no speakers registered for this item.

Following the debate, the Committee voted in favour of the officers’ recommendation to grant permission 14 in favour, none against and no abstentions.

Decision

Subject to the completion of an appropriate legal agreement within 3 months to secure the financial contributions towards the ongoing maintenance and enhancement of Farnham Park; and subject to conditions 1-29 and informatives 1-4, outline planning permission is GRANTED

Listed Building consent for alterations and extensions to the to St John’s Seminary to create 41 dwellings including alterations to the chapel to provide residents gym and spa facilities following demolition of existing outbuildings; erection of extensions to The Lodge and Lower Lodge 

Listed Building consent for alterations and extensions to the to St John’s Seminary, including alterations and extensions to the laundry, to create 41 dwellings including alterations to the chapel to provide residents gym and spa facilities following demolition of existing outbuildings; erection of extensions to The Lodge and Lower Lodge.

In accordance with the Council’s public speaking scheme, the following made representations which were duly considered:

Edward Hurley – in support

Cllr Michael Goodridge – Ward Councillor

Following the debate, the Committee voted in favour of the officers’ recommendation to grant permission 11 in favour, 1 against and one abstention.  Cllr Michael Goodridge excluded himself from voting as ward councillor.

Decision

Delegated authority is GRANTED to the Executive Head of Planning Development to grant listed building consent, subject  to conditions 1-9 and Informatives 1-2 and delegated authority is given to the Executive Head of Planning Development to add or amend conditions.     

Erection of extensions and alterations to existing buildings to provide a total of 52 dwellings, alterations to the chapel to provide residents gym and spa facilities following demolition of existing outbuildings; erection of extensions to The Lodge and Lower Lodge; associated works including landscaping, parking, amenity space; formation of a new vehicular access onto Cranleigh Road.

Demolition of existing outbuildings and extensions and conversion of St John Seminary to create 18 houses and 23 dwellings including alterations to the chapel to provide ancillary residents gym and spa facilities, demolition of part of existing Farm Buildings and erection of extensions to create 9 dwellings erection of extensions to The Lodge and Lower Lodge; associated works including landscaping, parking, amenity space; formation of a new vehicular access onto Cranleigh Road.

In accordance with the Council’s public speaking scheme, the following made representations which were duly considered:

James Taylor – in support

Cllr Michael Goodridge – Ward Councillor

Following the debate, the Committee voted in favour of the officers’ recommendation to grant permission 12 in favour, none against and one abstention.  Cllr Michael Goodridge excluded himself from voting as ward councillor.

Decision

Delegated authority is GRANTED to the Executive Head of Planning Development to granted planning permission  subject to the applicant entering into an Section 106 Agreement subject to conditions 1-35, additional condition 36 and informatives 1-8, and delegated authority is given to the Executive Head of Planning Development to add or amend conditions.     

That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the Committee agrees:

(1)  that the public be excluded from the meeting during consideration of the following matter on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in Paragraph X of the revised Part 1 of Schedule 12A to the Local Government Act 1972; and

(2)  that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

There were no items to discuss in exempt session so the chair closed the meeting.