Agenda, decisions and minutes

To receive any apologies for absence and substitutes.

Where a Member of the Committee is unable to attend a substitute Member may attend, speak and vote in their place at that meeting.

Members are advised that in order for a substitute to be arranged a Member must give four (4) clear working-days’ notice of their apologies.

For this meeting the latest date apologies can be given for a substitute to be arranged is Wednesday 19 July 2023.

Apologies were received from Cllrs Heather McClean, Penny Rivers (Vice-Chair) and Phoebe Sullivan. No substitutes were in attendance.

Cllr John Robini took the vice Chair seat for this meeting.

To approve the Minutes of the meeting held on 28 June 2023, and published on

the councils website, as correct record of the meeting.

The Minutes of the meeting held on 28 June 2023, and published on the council’s website were agreed as a correct record.

To receive from members declarations of interests in relation to any items included on the Agenda for this meeting in accordance with the Waverley code of Local Government Conduct.

Cllr Alan Morrison declared a registerable interest that he was a member of Surrey Wildlife.Trust.

The Chairman to respond to any questions received from members of the public in accordance with Procedure Rule 10.

Submission of questions must be received by Wednesday 19 July 2023.

There were no questions submitted by members of the public.

The Chairman to respond to any questions received from members of the public in accordance with Procedure Rule 11.

Submission of questions must be received by Wednesday 19 July 2023.

There were no questions submitted by members.

Officers to update the Committee on any changes to the planning environment of which they should be aware when making decisions.

The were no updates relevant to items to be considered.

There are no items scheduled subject to public speaking.

There were no items to consider subject to public speaking.

Outline Application for erection of up to 12 dwellings and associated works with all matters reserved (as amended by drainage information received 20/08/2021, amended plans and transport statement received 02/11/2022 and drainage and arboricultural information received 17/03/2023) (amended description)

Recommendation A

That delegated authority be granted to the Executive Head of Planning Development to grant outline planning permission, subject to:

(i)    the completion of a Section 106 legal agreement within 6 months of a resolution to grant to secure the provision of affordable housing, access to and maintenance of play space and public open space, conditions and informatives.

(ii)  the imposition of the conditions set out in the report and any additional/amended conditions deemed necessary by the Executive Head of Planning Development.

Recommendation B

That, in the event that the requirements of Recommendation A are not met, permission be refused on the grounds of lack of a legal agreement to secure the matters listed in recommendation A.

Outline Application for erection of up to 12 dwellings and associated works with all matters reserved (as amended by drainage information received 20/08/2021, amended plans and transport statement received 02/11/2022 and drainage and arboricultural information received 17/03/2023) (amended description)

Decision A

Delegated authority is GRANTED to the Executive Head of Planning Development to GRANT outline planning permission, subject to:

(i)    the completion of a Section 106 legal agreement within 6 months of a resolution to grant to secure the provision of affordable housing, access to and maintenance of play space and public open space, conditions and informatives.

(ii)  the imposition of the conditions set out in the report and any additional/amended conditions deemed necessary by the Executive Head of Planning Development.

Decision B

That, in the event that the requirements of Decision A are not met, permission be REFUSED on the grounds of lack of a legal agreement to secure the matters listed in recommendation A.

Outline Application for erection of up to 12 dwellings and associated works with all matters reserved (as amended by drainage information received 20/08/2021, amended plans and transport statement received 02/11/2022 and drainage and arboricultural information received 17/03/2023) (amended description)

Following the debate, the Committee voted in favour of the officers’ recommendation to grant permission unanimously.

Decision A

Delegated authority is GRANTED to the Executive Head of Planning Development to GRANT outline planning permission, subject to:

(i)    the completion of a Section 106 legal agreement within 6 months of a resolution to grant to secure the provision of affordable housing, access to and maintenance of play space and public open space, conditions and informatives.

(ii)  the imposition of the conditions set out in the report and any additional/amended conditions deemed necessary by the Executive Head of Planning Development.

Decision B

That, in the event that the requirements of Decision A are not met, permission be REFUSED on the grounds of lack of a legal agreement to secure the matters listed in recommendation A.

This application was considered by the Western Planning Committee on 14^th December 2022 and it was resolved to grant the application as below:

The application is being referred back to the Planning Committee as the S106 agreement has not been completed within the 6 months period. The Section 106 has been progressed but a further 3 months is required to conclude the Agreement.

Revised recommendation

As a result of the changes outlined, the amended resolution would be:

This application was considered by the Western Planning Committee on 14th December 2022 and it was resolved to grant the application as below:

RECOMMENDATION A

That, subject to the applicant entering into appropriate legal agreement within 6 months of the resolution to grant, to secure the implementation and future maintenance of the drainage facilities, and subject to the conditions listed below, permission be GRANTED

RECOMMEDATION B

That, in the event that a Section 106 Agreement required by Recommendation A is not completed within 6 months of the date of the resolution to grant, permission be REFUSED

.

The application is being referred back to the Planning Committee as the S106 agreement has not been completed within the 6 months period. The Section 106 has been progressed but a further 3 months is required to conclude the Agreement

.

REVISED DECISION

As a result of the changes outlined, the amended decision is:

DECISION A

Subject to the applicant entering into appropriate legal agreement by 26/10/2023 (unless an alternative date is subsequently agreed by the Chair and Vice Chair of the Planning Committee), to secure the implementation and future maintenance of the drainage facilities, and subject to conditions 1-27 and informatives 1-8, permission is GRANTED

DECISION B

In the event that the requirements of Decision A are not met, permission is REFUSED

.

This application was considered by the Western Planning Committee on 14th December 2022 and it was resolved to grant the application as below:

RECOMMENDATION A

That, subject to the applicant entering into appropriate legal agreement within 6 months of the resolution to grant, to secure the implementation and future maintenance of the drainage facilities, and subject to the conditions listed below, permission be GRANTED

RECOMMEDATION B

That, in the event that a Section 106 Agreement required by Recommendation A is not completed within 6 months of the date of the resolution to grant, permission be REFUSED

.

The application is being referred back to the Planning Committee as the S106 agreement has not been completed within the 6 months period. The Section 106 has been progressed but a further 3 months is required to conclude the Agreement.

Following the debate, the Committee voted in favour of the officers’ recommendation to grant permission unanimously.

REVISED DECISION

As a result of the changes outlined, the amended decision is:

DECISION A

Subject to the applicant entering into appropriate legal agreement by 26/10/2023 (unless an alternative date is subsequently agreed by the Chair and Vice Chair of the Planning Committee), to secure the implementation and future maintenance of the drainage facilities, and subject to conditions 1-27 and informatives 1-8, permission is GRANTED

DECISION B

In the event that the requirements of Decision A are not met, permission is REFUSED

.

To consider, if necessary, the following recommendation on the motion of the Chairman:

Recommendation

To consider the following recommendation on the motion of the Chairman:-

Recommendation

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) at paragraph 3 in the revised Part 1 of Schedule 12A to the Local Government Act 1972.

There were no items to discuss in exempt session so the Chair closed the meeting.