Agenda, decisions and minutes

To agree the minutes of 30 November 2022.

The Minutes of the meeting held on 30 November 2022 were confirmed and signed as a correct record.

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

There were no declarations of interests raised under this heading.

The Co-Portfolio Holder for Housing to respond to any questions received from members of the public for which notice has been given in accordance with Procedure Rule 10.

The deadline for receipt of questions is 5pm on Thursday 19 January 2023.

There were no questions received from members of the public.

The Co-Portfolio Holder for Housing to respond to any questions received from Members in accordance with Procedure Rule 11.

The deadline for receipt of questions is 5pm on Thursday 19 January 2023.

There were no questions received from Members of the Council.

Further to the consideration by the Landlord Services Advisory Board, to approve the proposed Heating Position Paper as at Annexe One.  The Heating Position Paper for warmth, safety and efficiency (Part One – Domestic Gas Boiler Programme) sets out the Council’s plans to maintain and improve the appliances for heating in the housing services properties.

Recommendation

Having considered the comments of the Landlord Services Advisory Board, it is recommended that the Co-Portfolio Holder for Housing:

§endorses the boiler replacement programme 2023/24 to 2029/30 as outlined in Annexe 1 – the Domestic Gas Boiler Programme, and

§awards a six year boiler (domestic and commercial) replacement and servicing contract to the total value of £14m.

Having considered the comments of the Landlord Services Advisory Board, the Executive Co-Portfolio Holder for Housing:

·         endorsed the boiler replacement programme 2023/24 to 2029/30 as outlined in Annexe 1 – the Domestic Gas Boiler Programme, and

·         approved the award of a six year boiler (domestic and commercial) replacement and servicing contract to the total value of £14m

Reason for the decision:

To :

·         ensure the Council meets it’s legal and regulatory requirements to provide safe and warm homes

·         mitigate, with a replacement programme, the risk of boiler failure and inefficiency, due to current boilers’ age, and

·         consider future energy initiatives in advance of 2030

To ensure the Housing service can enter promptly and effectively into contract arrangements to secure the warmth and safety of tenants’ homes.

This matter has been considered by the Landlord Services Advisory Board.

[Overview and Scrutiny Committee – Resources]

Having considered the comments of the Landlord Services Advisory Board, the Executive Co-Portfolio Holder for Housing, Cllr Paul Rivers,

RESOLVED:

·         to endorse the boiler replacement programme 2023/24 to 2029/30 as outlined in Annexe 1 – the Domestic Gas Boiler Programme, and

·         to approve the award of a six year boiler (domestic and commercial) replacement and servicing contract to the total value of £14m

Reason for the decision:

To :

·         ensure the Council meets it’s legal and regulatory requirements to provide safe and warm homes

·         mitigate, with a replacement programme, the risk of boiler failure and inefficiency, due to current boilers’ age, and

·         consider future energy initiatives in advance of 2030

·         ensure the Housing service can enter promptly and effectively into contract arrangements to secure the warmth and safety of tenants’ homes.

To share the proposal to enter into contracts for Asbestos Removal and Asbestos Surveying Services.

Recommendation

Having considered the comments of the Landlord Services Advisory Board, it is recommended that the Co-Portfolio Holder for Housing:

·      endorses the signing of Asbestos removal contract with Envirocall LTD, maximum contract duration 2022 to 2028

§  secures £1.2m capital funding in the Housing Revenue Account to finance the six year term.

§  endorses the signing of Asbestos Surveying and Analysis contract with Environtec LTD; maximum contract duration 2022 to 2028, and

§  secures £1.2m Revenue funding in the Housing Revenue Account to finance the six year term.

Having considered the comments of the Landlord Services Advisory Board, the Executive Co-Portfolio Holder for Housing:

·         endorsed the signing of the Asbestos removal contract with Envirocall LTD, maximum contract duration 2022 to 2028

·         agreed to secure £1.2m of capital funding in the Housing Revenue Account to finance the six year term.

·         endorsed the signing of the Asbestos Surveying and Analysis contract with Environtec LTD; maximum contract duration 2022 to 2028, and

·         agreed to secure £1.2m Revenue funding in the Housing Revenue Account to finance the six year term.

Reason for the decision:

Waverley Borough Council has a statutory requirement to identify, manage and remove asbestos-containing materials within council owned properties. This is to protect residents and contractors working in these properties from harmful exposure to asbestos, as outlined in the Control of Asbestos Regulations 2012. These contracts are required in order to facilitate the fulfilment of these obligations.

This matter has been considered by the Landlord Services Advisory Board.

[Overview and Scrutiny Committee – Resources]

Having considered the comments of the Landlord Services Advisory Board, the Executive Co-Portfolio Holder for Housing, Cllr Paul Rivers:

RESOLVED to

·         endorse the signing of the Asbestos removal contract with Envirocall LTD, maximum contract duration 2022 to 2028

·         agree to secure £1.2m of capital funding in the Housing Revenue Account to finance the six year term.

·         endorse the signing of the Asbestos Surveying and Analysis contract with Environtec LTD; maximum contract duration 2022 to 2028, and

·         agree to secure £1.2m Revenue funding in the Housing Revenue Account to finance the six year term.

Reason for the decision:

Waverley Borough Council has a statutory requirement to identify, manage and remove asbestos-containing materials within council owned properties. This is to protect residents and contractors working in these properties from harmful exposure to asbestos, as outlined in the Control of Asbestos Regulations 2012. These contracts are required in order to facilitate the fulfilment of these obligations.