Agenda, decisions and minutes

To approve the minutes from 28 September 2023.

Co-Portfolio Holder for Housing (Operations and Services), Cllr Paul Rivers, approved the minutes of the meeting held on the 28 September 2023.

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

There were no declarations of interest made.

The Co-Portfolio Holder for Housing to respond to any questions received from members of the public for which notice has been given in accordance with Procedure Rule 10.

The deadline for receipt of questions is Monday 16 October 2023.

There were no questions from members of the public.

The Co-Portfolio Holder for Housing to respond to any questions received from Members in accordance with Procedure Rule 11.

The deadline for receipt of questions is Monday 16 October 2023.

There were no questions from members of the council.

Waverley Borough Council has statutory requirements to ensure it meets its fire safety obligations and maintain the safety of tenants and properties.

During recent fire risk assessments and fire alarm service visits, it was noted that five of the fire alarm systems maintained by the Council are nearing the end of their working life and plans should be made to upgrade.

Work is currently underway with our consultants Fraser Walker Associates, to design new systems and tender a contract to identify a suitable contractor to complete the upgrades.

Recommendation to Executive Co Portfolio Holder for Housing

1         That the Executive Co Portfolio Holder for Housing consults with Executive Head of Housing to approve awarding of Senior Living Fire Alarm Upgrade Contract, following a competitive tender.

Reason(s) for Recommendation:

1.     Waverley Borough Council has statutory requirements to ensure it meets fire safety obligations

2.     Failure to upgrade systems before the existing become obsolete, puts the Council at risk of systems failing and replacement parts not being available. An urgent awarding of works following failure of a system would not provide best value for money.

Having considered the comments of the Landlord Services Advisory Board (Executive Working Group), the Executive Co-Portfolio Holder for Housing, Cllr Paul Rivers,

RESOLVED to,

Recommendation

1.  That the Executive Co Portfolio Holder for Housing after consulting with the Executive Head of Housing approved the awarding of the Senior Living Fire Alarm Upgrade Contract, following a competitive tender.

Reason(s) for Recommendation:

1.    Waverley Borough Council has statutory requirements to ensure it meets fire safety obligations

2.    Failure to upgrade systems before the existing become obsolete, puts the Council at risk of systems failing and replacement parts not being available. An urgent awarding of works following failure of a system would not provide best value for money.

Having considered the comments of the Landlord Services Advisory Board (Executive Working Group), the Executive Co-Portfolio Holder for Housing, Cllr Paul Rivers,

RESOLVED to,

Recommendation

1.  That the Executive Co Portfolio Holder for Housing after consulting with the Executive Head of Housing approved the awarding of the Senior Living Fire Alarm Upgrade Contract, following a competitive tender.

Reason(s) for Recommendation:

1.    Waverley Borough Council has statutory requirements to ensure it meets fire safety obligations

2.    Failure to upgrade systems before the existing become obsolete, puts the Council at risk of systems failing and replacement parts not being available. An urgent awarding of works following failure of a system would not provide best value for money.