Agenda and draft minutes

LPP2, Overview and Scrutiny - Services - Monday, 13th December, 2021 7.00 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming. View directions

Contact: Kimberly Soane  Email: Kimberly.soane@waverley.gov.uk

Items
No. Item

19.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

To receive apologies for absence and note substitutions.

 

Members who are unable to attend this meeting must submit apologies by the end of Tuesday 7 December 2021 to enable a substitute to be arranged, if applicable.

Minutes:

Apologies for absence were received from Cllrs Sally Dickson, Peter Marriott and Michaela Wicks.

 

Cllrs Dickson and Marriott joined the meeting via zoom as did Cllrs A Macleod, P Follows, L Townsend, R Seaborne and Kika Mirylees.

20.

DECLARATIONS OF INTERESTS

To receive from Members declarations of interests in relation to any items included on the agenda for this meeting, in accordance with Waverley’s Code of Local Government.

Minutes:

There were no declarations of interest submitted prior to the meeting, however Cllr Ruth Reed advised of a non-pecuniary interest during item 5 as she was on the board of the AONB which was an area of concern for the committee regarding one of the proposed sites in LPP2.

21.

QUESTIONS BY MEMBERS OF THE PUBLIC pdf icon PDF 312 KB

The Chairman to respond to any questions submitted by members of the public in accordance with Procedure Rule 10.

 

The deadline for submission of written questions for this meeting is Tuesday 7 December 2021.

 

Minutes:

A question had been submitted by a member of the public

 

Mike Baudry, Haslemere

 

“The Council is aware of Haslemere Town Council’s representations that it supports the allocation of the Royal School within LPP2 but only on the basis of a ‘limit of development of 90 units only, being on land on which there were previously constructed buildings or hardstanding.’ The Leader confirmed at the Full Council meeting on 22ndSeptember 2021 that he had responded to and would continue to listen to the community of Haslemere, as represented by HTC and its Neighbourhood Plan. It is concerning that the Officer’s report on LPP2 accompanying this evening’s meeting does not propose any amendments to the Royal School allocation in reflection of the requirements of the Town Council. The Town Council are clear that no development over the playing fields and green spaces of the site, being wholly within the AONB, must be permitted. Please can Members amend the description of the Royal School allocation to reflect the Town Council’s position.

Further Haslemere Vision has also now stated that the numbers proposed at the Royal School site seem high.”

 

Cllr Andy Macleod provided the following response:

 

“Waverley is aware that that Town Council has commented on the Addendum to LPP2 that they feel the dwellings proposed in the housing allocation for the Royal Junior School should be accommodated within the existing built-up area of the site and also that Haslemere Vision have stated that the numbers seem high. However, both the Town Council and Haslemere Vision are clear in their general support for the allocation of this site for housing. Whilst it is in the AONB, the site is classed as previously-developed land, it already has a number of buildings and areas of hardstanding on it, and is visually very well screened. The evidence that the Council has gathered concludes that there is a low to medium sensitivity to development in landscape terms. Taking these matters into account, Waverley considers that the number of dwellings proposed for the site in Local Plan Part 2 is appropriate and there is no need to change the allocation. It is recognised that it will not be possible to design an acceptable scheme for this number of units that is solely contained within the footprint of the existing buildings and hard surfaced areas. However, the Council is confident that the character of the site, its size and degree of natural screening are such that a well-designed scheme for the quantum of development as proposed in the Addendum to LPP2 can be accommodated without having an adverse impact on the countryside and AONB.”

22.

QUESTIONS FROM MEMBERS

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

The deadline for submission of written questions for this meeting is Tuesday 7 December 2021.

 

Minutes:

There were no questions for members submitted for this meeting.

23.

LPP2 pdf icon PDF 344 KB

Purpose and summary

 

On 22nd September 2021 the Council agreed to consult on an Addendum to the Pre-submission version of Local Plan Part 2 (LPP2) (hereafter referred to as the Addendum). This addendum focussed on main modifications to the Pre-Submission Version of LPP2 that was consulted on in the Winter of 2020/21. The six-week period of consultation for the Addendum ended on 12th November 2021. It resulted in nearly 600 separate comments on the Addendum from 221 individual respondents.

 

In response to the representations on the Addendum, this report seeks comments and observations from the Overview and Scrutiny Committee on the recommendation to Executive and Council. These recommendations are that the Council should submit the main modifications set out in the Addendum, together with the Pre-submission version of LPP2 November 2020 for its examination. It is also recommended, that in addition to those minor changes to the pre-submission version to LPP2 agreed at its meeting of 22nd September 2021, the Council make further minor modifications to LPP2 on adoption. It is also recommended that it is agreed that the Council requests that the Local Plan Inspector considers two further main modifications to LPP2 at the examination if it is agreed that LPP2 should be submitted for examination.

 

Recommendation

 

That the Overview and Scrutiny Committee provides comments and observations to the Executive and Council on the following recommendations:

 

1)    The Council agrees to submit to the Secretary of State for Levelling Up, Housing & Communities the Pre-submission version of LPP2 November 2020 (Annexe 1 to this report) for examination as modified by the main modifications set out in the Addendum to the Pre-submission version of LPP2 October 2021 set out in Annexe 2.

 

2)    The Council agrees that the schedule of minor modifications to the Pre-submission version of LPP2, set out in Annexe 5 to this report, be submitted to examination of LPP2 in addition to the minor modifications agreed on 22nd September 2021.

 

3)    The Council requests that the Local Plan Inspector appointed to examine LPP2 considers making two further main modifications to LPP2 at the examination as set out in Annexe 6 to this report.

 

4)    The Head of Planning and Economic Development be authorised to formally request that the Local Plan Examination Inspector recommends further main modifications to the Pre-Submission version of LPP2 November 2020 and the Addendum to the Pre-submission version of LPP2 October 2021, if the Inspector considers that they are necessary to make the plan sound and/or legally compliant.

 

5)    The Head of Planning and Economic Development be authorised to make any other minor modifications to the Pre-Submission version of LPP2 November 2020 and the Addendum to the Pre-submission version of LPP2 October 2021 with regard to factual updates and corrections before the Plan is submitted for its examination.

 

 

 

Additional documents:

Minutes:

Graham Parrott, Planning Policy Manager, outlined the report circulated with the agenda and highlighted the addendum to the pre-submission version of Local Plan Part 2.

It was explained that section 5.1 set out the main changes that were consulted on and section 6.1 outlined the key issues responded to.

Cllr Jerry Hyman had registered to speak and raised concern regarding the lack of a legal appropriate assessment and the update from Natural England on current bird numbers which had still to be submitted.  He felt we could not submit LPP2 without this appropriate assessment.  Zac Ellwood, Head of Planning and Economic Development assured members that an adequate appropriate assessment had been carried out.

Matt Ellis, Team Leader (Local Plans and Planning Policy) advised that Habitats regulations had been carried out on all pre submission sites and further were carried out on the modified sites.

Members discussed their reservations on the viability of the Royal School site in Haslemere and the impact on the AONB.  It was felt the site was at odds with the Haslemere Neighbourhood Plan and was not sustainable due to the lack of mains drainage. Concern was also raised regarding the distance from the town centre.

The Chairman asked what percentage of the Royal School site was currently developed and was advised this would be clarified prior to tomorrows meeting.

Graham Parrott advised that Natural England felt that SANG mitigation needed to be decided on a case-by-case basis as there was no ‘Thames basin’ solution.

Concern was also raised by members that the scrutiny of this document was taking place less than 24 hours prior to it being discussed at full Council. Apologies were given at this situation and it was explained that this was no ideal but in order to get the paper agreed before the end of the year this was necessary.

Members asked if Haslemere Town Council still supported the plan despite the change of site allocation?  It was highlighted that page 263 of the agenda advised that they did but that this would be clarified prior to full Council.

The Committee were reminded that the LPP2 document was about a number of sites and not just one and it was imperative we had a LPP2 to protect the area from bad developments.

Officers were asked to consider the lack of policies to protect equestrian land from development and to review this in future updates.

The Committee RESOLVED:

1. That the Head of Planning and Economic Development will provide an estimate of what proportion of the Royal School site is currently covered by buildings and hard standing in time for Executive on the 14th December 2021?

3. That the Head of Planning and Economic Development will confirm in time for Executive on the 14th December 2021, whether, in light of Mr Baudry's question, Haslemere Town Council are content with the characterisation of their views in the report.

4. To recommend that at a later date the Executive should consider developing an equestrian policy to  ...  view the full minutes text for item 23.

24.

EXCLUSION OF PRESS AND PUBLIC

To consider, if necessary, the following recommendation on the motion of the Chairman:

 

Recommendation

 

That pursuant to Procedure Rule 20 and in accordance with Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely in view of the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information (as defined by Section 100I of the Act) to be identified at the meeting.

Minutes:

There were no items to discuss in exempt session so the chairman closed the meeting.