Agenda

Overview & Scrutiny Committee - Value for Money & Customer Service - Monday, 13th July, 2020 6.00 pm

Venue: Zoom video conference

Contact: Kimberly Soane  Democratic Services Officer

Items
No. Item

1.

MINUTES pdf icon PDF 166 KB

To approve the Minutes of the Meeting held on 20 January 2020.

2.

APOLOGIES FOR ABSENCE AND SUBSTITUTES

To receive apologies for absence and note any substitutions.

 

Members who are unable to attend this meeting must submit apologies by the end of Monday 6th July 2020 to enable a substitute to be arranged, if applicable.

3.

DECLARATIONS OF INTERESTS

To receive Members’ declarations of interests in relation to any items included on the agenda for this meeting, in accordance with Waverley’s Code of Local Government Conduct.

4.

QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any written questions received from members of the public in accordance with Procedure Rule 10.

 

Questions should be sent to committees@waverley.gov.uk by 5pm Monday 6th July 2020.

5.

QUESTIONS FROM MEMBERS

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

Questions should be sent to committees@waverley.gov.uk by 5pm Monday 6th July 2020.

6.

CONTINGENCY REVISED BUDGET 2020/21 pdf icon PDF 201 KB

The COVID-19 emergency continues.  This report outlines the latest projections of income and expenditure against budget in 2020/21 and highlights the significant projected net adverse variances from budget which arise as a result of the known impacts of the COVID-19 pandemic on the Council’s services and finances. The extent of any further funding from government is currently unknown and therefore this report presents contingency proposals to address the latest projected budget shortfall on an emergency basis. These proposals have been prepared jointly by officers and the Executive and are presented to the Value For Money Overview and Scrutiny Committee for pre-decision scrutiny ahead of the Executive meeting in July and the special Council meeting in early August.

 

This report contains the following Annexes:

 

Annexe 1 – Schedule of projected variations from general fund budget in 2020/21

Annexe 2 -  Budget summary and proposed mitigation measures to address budget shortfall

Annexe 3 – Options and alternative mitigation 

Annexe 4 – Schedule of projected reserves and balances

Annexe 5 (Exempt) – Leisure Centre operator impact and proposal

 

Recommendation

 

It is recommended that the Value for Money Overview & Scrutiny Committee considers the financial position presented in this report, scrutinises the mitigation proposals set out, and passes comments and observations to the Executive to consider prior to seeking Council approval to the revised budget for 2020/21.

 

Additional documents:

7.

RECOVERY, CHANGE AND TRANSFORMATION PROGRAMME pdf icon PDF 211 KB

This Programme seeks to understand the impact of the COVID-19 pandemic on Waverley Borough Council, to acknowledge the change that has been required to respond and to identify the immediate needs of the organisation and community as they move from emergency operations to recovery and planning for the future. The recovery programme involves two main strands of activity, the organisation’s recovery and the community and economic recovery of the Waverley area.

The Emergency Budget deals with the immediate impact upon the organisation from Covid-19 and the subsequent 2020/21 budget impact from dealing with the emergency and the consequences of government legislation upon the Council’s services; and Phase 2 the RCT Programme, the medium to longer term impacts upon the organisation from Covid-19 some of which will define new working practices going forward to solidify the organisations role within its community.

 

Recommendation

 

It is recommended that the Executive approves the Recovery, Change and Transformation Programme and the medium and longer term Project Objectives of the 10 projects that form the RCT Programme.

Additional documents:

8.

CORPORATE PERFORMANCE REPORT Q4 (2019-20) DOTX 40 KB

The Corporate Performance Report provides an analysis of the Council’s performance for the fourth quarter of 2019-20 and reflection of the Council’s performance throughout the year. The report, set out at Annexe 1, is being presented to each of the Overview and Scrutiny Committees for comment and any recommendations they may wish to make to senior management or the Executive.

 

Recommendation

 

It is recommended that the Overview & Scrutiny Committee considers the performance of the service areas under its remit as set out in Annexe 1 to this report and makes any recommendations to senior management or the Executive as appropriate.

Additional documents:

9.

EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman, if necessary:

 

Recommendation

 

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part 1 of Schedule 12A to the Act (to be specified at the meeting).

10.

Any Issues to be Considered in Exempt Session

To consider any matters relating to aspects of any reports on this agenda which, it is felt, may need to be considered in exempt session.