Agenda and minutes

Overview & Scrutiny Committee - Housing - Tuesday, 30th January, 2018 7.00 pm

Venue: Committee Room 1, Council Offices, The Burys, Godalming. View directions

Contact: Fiona Cameron  Democratic Services Officer

No. Item


The Chairman welcomed members of the Tenants’ Scrutiny Group who were in the public seating area and observing the meeting.


MINUTES pdf icon PDF 105 KB

The Minutes of the meeting of the Housing Overview & Scrutiny Committee held on 14 November 2017 are attached, and Members are asked to confirm them as a correct record.


The Minutes of the Meeting held on 14 November 2017 were confirmed as a correct record.



To receive apologies for absence and note any substitutions.


Members who are unable to attend this meeting must submit apologies by the end of Tuesday 23 January 2018 to enable a substitute to be arranged, if applicable.


Apologies for absence were received from Cllr Denise Le Gal.



To receive from Members declarations of interests in relation to any items included on the agenda for this meeting, in accordance with Waverley’s Code of Local Government Conduct.


There were no declarations in relation to items on the agenda.



The Chairman to respond to any written questions received from members of the public in accordance with Procedure Rule 10.


There were no questions.


Housing Revenue Account Business Plan, Revenue Budget and Capital Programme 2018/19 pdf icon PDF 83 KB

This report advises Members of the latest position regarding the Housing Revenue Account (HRA) for 2018/19 and the updated 30-year Business Plan and seeks approval of the 2018/19 budget.


The Housing Overview and Scrutiny Committee is requested to consider the proposals identified within this report and make any observations for consideration by the Executive.




It is recommended that the Housing Overview and Scrutiny Committee considers the proposals set out in the report and makes any comments or observations to the Executive.


Additional documents:


Hugh Wagstaff, Head of Housing Operations, introduced the report setting out the updated 30-year Housing Revenue Account (HRA) Business Plan, and the proposed Revenue Budget and Capital Programme for 2018/19.


The HRA Business Plan incorporated the changes to HRA finances implemented by the Government in 2016, most notably the 1% per year rent reduction for 4-years from 2016/17. Housing rents for 2018/19 had been set at 1% below 2017/18 levels. The policy in relation to the sale of high-value voids (High Value Asset Levy) was now expected to come into effect in 2019/20. Welfare reforms including Universal Credit also posed a risk to Waverley’s rental income.


The main headline with regard to the HRA Revenue budget for 2018/19 was that  there was no growth in staff costs, and the pay rise agreed by the Council had been absorbed through efficiency savings.


Cllr Seaborne queried the Contingency line, and asked how this had been calculated: the average was 3.4% of total income, but it varied from year to year. Peter Vickers explained that this was effectively a balancing item and recognised that there were a number of potential costs that could not be identified separately with any certainty at this time, but needed to be provided for in the budget.


The Capital Programme had been reviewed in 2017 and adjusted to accommodate the reduced rental income over the 4 years to 2019/20. Now there was some certainty about resuming rent increases from 2020/21, it would be possible to start planning for an enhanced capital programme.


The Housing Overview & Scrutiny Committee reviewed the proposed Housing Revenue Account Business Plan, Revenue Budget and Capital Programme 2018/19. Overall, the Committee was pleased to see the prudent approach to budgeting, and endorsed the recommendations to the Executive and Council.


Medium Term Financial Plan 2018/19 - 2020/21 and General Fund Budget 2018/19 pdf icon PDF 104 KB

This report outlines the latest General Fund Budget position for 2018/19.  Members are reminded of the need to achieve savings throughout the three-year period covered by the Medium Term Financial Plan.  Information is provided on the details of the provisional Local Government Finance Settlement 2018/19 and the Council’s financial position following this.


Each Overview and Scrutiny Committee is requested, in the light of the significant budget shortfall in the medium term, to consider all of the proposals identified in this report and make any observations for consideration by the Executive.




It is recommended that the Overview and Scrutiny Committee


1.         in the light of the significant budget shortfall, considers the proposals to balance Waverley’s General Fund budget in 2018/19 as set out in this report and makes any observations to pass to the Executive; and


2.         considers the draft capital programme and fees and charges and passes any comments and observations to the Executive.


Additional documents:


Peter Vickers, Head of Housing, introduced the report setting out the 3-year Medium Term Financial Strategy and General Fund Budget for 2018/19. At the start of the budget process in July 2017, there had been a £2.7m budget shortfall for the period 2018/19 to 2020/21. Whilst the latest projections showed that the shortfall had increased to £3.2m due to higher inflation estimates, a balanced budget for 2018/19 had been achieved. This was based on a proposed increase of 2.99% in Council Tax, a transitional funding agreement with SCC in relation to recycling credits, new income from property investments, and increased fees and charges, as well as other efficiency savings across all Services.


The Housing Overview & Scrutiny Committee considered the Medium Term Financial Strategy 2018/19-2020/21and the General Fund Budget 2018/19. Whilst certain parts of the Housing Service were funded from the General Fund rather than HRA, this was not a significant part of the overall General Fund budget. It was noted, however, that there was a risk in relation to the cost of implementing the requirements of Homelessness Reduction Act which would become clearer as the year went on.


The Committee endorsed the recommendations to the Executive and Council.


Housing Service Plan 2018 - 21 pdf icon PDF 60 KB

This report presents the draft service plan objectives for the Housing Service in 2018/19 and through to 2021.  The service plan sets new initiatives and reiterates the team’s commitment to continuous improvement in service delivery.  The Committee have an opportunity to discuss the objectives and to make observations to the Executive.




It is recommended that the Housing Overview & Scrutiny Committee:


1.    Considers the draft Service Plans for 2018/19 and makes any observations to the Executive; and

2.    Recommends that the Service Plans for 2018/19 are reviewed by the Heads of Services once the new Corporate Strategy is agreed.

Additional documents:


The Housing Overview & Scrutiny Committee reviewed the draft Housing Service Plan for 2018/19, and noted the continued focus on improving service delivery, service reviews to maximise productivity, and implementing new initiatives.


The Committee noted that the ongoing work to maximise rental income included the management of the risks arising from the continued roll-out of Universal Credit.


The Committee endorsed the Housing Service Plan for 2018/19 to the Executive for approval, and recommended that it be reviewed by the Housing Heads of Service once the new Corporate Strategy is agreed.


Waverley Draft Housing Strategy 2018 - 2023: Strategic Housing and Delivery pdf icon PDF 55 KB

This report introduces the document, ‘Housing Need and Local Affordability Analysis’, which is the background to the draft Housing Strategy for Waverley. The proposed Housing Strategy will set out our priorities and goals for the next 5 years. Views and comments are sought from the Housing Overview and Scrutiny Committee, as part of the consultation and development of the Strategy.




The Housing Overview and Scrutiny Committee is asked to consider and comment on the document, ‘Housing Need and Local Affordability Analysis’ and approve the appointment of members of the group to scrutinize the draft Housing Strategy.


Additional documents:


The Housing Overview & Scrutiny Committee received a presentation on the Housing Need and Local Affordability Analysis which informs the draft Housing Strategy 2018-2023 for Strategic Housing and Delivery.


The analysis highlighted the need in Waverley for affordable housing, as buying or renting privately was well beyond the reach of many local families. Average house prices in Waverley were significantly higher than the south-east, and typically required a deposit of over £50,000 and mortgage payments of over £2,000 per month. Private rents ranged from £790/month for a 1-bed dwelling to £2,250/month for a 4-bed. For households needing support, a contribution towards rent could be paid by Housing Benefit, but the shortfall that tenants would have to cover increased with the size of the property. Even though average incomes were higher in Waverley compared to England, the south-east and Surrey, they still fell short of what was needed for many to be able to buy or rent on the open market: in Waverley, 28% of Housing Benefit claimants were in work.


Affordable housing was subsidised housing, usually for subsidised rent (social or affordable), shared ownership or shared equity. Housing Associations most often delivered new affordable housing for rent, in partnership with commercial developers, but in Waverley the Council had recently taken a lead in developing affordable housing for rent. The new Housing Strategy would set out Waverley’s approach to meeting the need for affordable housing going forward.


The Committee noted that they would be emailed the Draft Housing Strategy and invited to submit comments to Officers; and that the Chairman and Vice-Chairman would be meeting with the Head of Strategic Housing and Delivery for a more in-depth review of the Strategy before it came back to the Committee in March.


Tenancy Agreement Review pdf icon PDF 67 KB

To inform the committee of the progress regarding the review of the tenancy agreement for Waverley tenants. The tenancy agreement is the contract between all tenants and the Council stating the roles and responsibilities of each party.  The need to review the tenancy agreement was identified as an action in the Housing Service Plan 2017/18. 




It is recommended that the Committee notes the revised project plan, and receives a report and recommendations at the March 2018 meeting, following the formal consultation with tenants.




The Committee noted the revised project plan for approving the updated Tenancy Agreement, and the new implementation date of 1 May 2018. Formal consultation with tenants would now be starting in February, following an open meeting for all tenants. The consultation would not have concluded in time to submit a final report to the March meeting of the Committee, but an update would be provided to Members prior to the Tenancy Agreement being considered by the Executive.


All councillors would be notified when the statutory notice was sent to tenants in February.


Housing Maintenance Contracts Procurement update pdf icon PDF 63 KB

To advise the committee of the progress made against the project plan to procure a range of repairs and maintenance contracts for April 2019. 




The Committee are asked to scrutinise the progress against the project plan and make any observations to the Executive.

Additional documents:


Hugh Wagstaff, Head of Housing Operations, updated the Committee on the progress against the project plan for the procurement of new repairs and maintenance contracts from April 2019.


The Committee noted that the procurement of new contracts for responsive repairs and voids, planned works, and building works, was progressing well and on track to appoint contractors in June and July.


The Committee thanked the Tenants’ Panel and Tenants’ Scrutiny Group members for their significant contribution to the evaluation of tenders, and Annalisa Howson for her project management of the procurement exercise.


Ockford Ridge Regeneration Project - update pdf icon PDF 70 KB

To receive an update on the Ockford Ridge housing redevelopment.




To note the report.

Additional documents:


The Committee received an update on progress of the Ockford Ridge redevelopment project, and was pleased to note that good progress was being made across all the work streams.


The Committee noted that there had been a slight delay in completion of Site D, but the s278 agreement with Surrey Highways had now been completed. Handover was expected at the end of March and properties had been allocated to tenants in accordance with the Ockford Ridge Allocation Policy.


Preparatory work had now begun on Site A and it was planned to appoint a media company to take periodic drone footage of the progress on this site.


The next phase of refurbishments was underway, and the Committee noted that the presence of owner-occupied properties had added a level of complexity not encountered in the pilot phase, particularly in relation to party-wall matters. This had reinforced the importance of taking time and care to engage with all residents, and to understand and respect their concerns.


The Committee asked if a site visit could be arranged to see some of the refurbished properties before they were re-occupied. Louisa Blundell would invite Members once the time-frame had been confirmed for the availability of the properties (likely end-March).


In future, Louisa to include the Project Gantt chart in the Committee papers.


The Committee noted the project update and congratulated the Housing Development team on the successful delivery of Phase 1 of the refurbishments.


Committee Work Programme pdf icon PDF 107 KB

The Housing Overview & Scrutiny Committee, is responsible for managing its work programme.


The work programme (attached) takes account of items identified on the latest Executive Forward Programme (Annexe 2) as due to come forward for decision.


A Scrutiny Tracker has been produced to assist the Committee in monitoring the recommendations that have been agreed at its meetings. The Tracker details the latest position on the implementation of these recommendations and is attached as Part C of the work programme.




The Committee is invited to consider the work programme and make any comments and/or amendments they consider necessary, including suggestions for any additional topics it may wish to add to the work programme.


Additional documents:


Yasmine Makin introduced the Committee Work programme and drew attention to changes in the scheduling of certain items, and the change in format of the Recommendation Tracker.


The Committee noted the items due to come forward to the Committee in March 2018, and that the publication of the Housing Related Support White Paper had been delayed so the Committee’s consideration of the implications would be picked up at the June 2018 meeting.


For March 2018:

Tenant Involvement progress report

Housing design standards in-depth review – final report

Review of age-related properties

Waverley Scrutiny Group – report on recharges