Agenda and draft minutes

To meet at 7.35pm or on the rise of the Council meeting scheduled for 7.30pm the same evening, Council (Acting as Trustee of the Shottermill Recreation Ground Trust) - Tuesday, 14th December, 2021 7.35 pm

Venue: Caudle Hall, Wilfrid Noyce Community Centre, Crown Court Car Park, Godalming, GU7 1DY

Contact: Louise Fleming  Democratic Services & Businsess Support Team Manager

Items
No. Item

5.

MINUTES

To confirm the Minutes of the last Meeting of the Trust held on 12 January 2021 (to be laid on the table half-an-hour before the meeting).

Minutes:

The minutes of the meeting held on 12 January 2021 were confirmed and signed as a correct record.

6.

APOLOGIES FOR ABSENCE

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Cllrs Steve Cosser, Jan Floyd-Douglass, Brian Edmonds, John Gray, Daniel Hunt, Peter Isherwood, Jacquie Keen, Robert Knowles, Kika Mirylees, Andy MacLeod, Michaela Martin, Peter Martin, Anne-Marie Rosoman, Trevor Sadler and Michaela Wicks.

7.

DECLARATIONS OF INTEREST

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

Minutes:

There were no declaration of interest.

8.

Annual Financial Report and Accounts for the year ended 31 March 2021 pdf icon PDF 118 KB

This report seeks approval of the Annual Trustee’s Report and accounts of the Shottermill Recreation Ground Trust for the year ended 31 March 2021.  The Trust comprises the Haslemere Leisure Centre.

 

Recommendation

 

It is recommended that the Annual Trustee’s Report and Accounts for the year ended 31 March 2021 are approved.

 

Additional documents:

Minutes:

Cllr Mark Merryweather presented the Annual Financial Report and Accounts for the year ended 31 March 2021 and the independent examiners report which had been circulated separately.

 

The purpose of the meeting was for the council, acting as sole Trustee for the Shottermill Recreation Ground Trust, to approve the Annual Financial Report and Accounts for the year ended 31 March 2021. The Trust owned the Haslemere Leisure Centre which was operated through Waverley's management contract with Places Leisure. In December 2011, the Trust approved a delegation to the Executive to make all decisions on behalf of the Trustee Board with the exception of the approval of the annual report and financial statement as this was a requirement of the Charity Commission that this is approved by the Council acting as Trustee. 

 

The accounts have been prepared in accordance with the charities Code of Practice and have been externally examined by Azets Audit Services Limited. The reserves level were healthy and there were no specific matters to report to the Trustee.

 

RESOLVED that the Annual Financial Report and Accounts for the year ending 31 March 2021, be approved.