Agenda and minutes

To receive any apologies for absence.

Apologies had been received from Cllrs Kevin Deanus, Brian Edmonds, Chris Howard, Michaela Martin, Kika Mirylees, and Trevor Sadler.

To confirm the Minutes of the last Meeting of the Trust held on 22 October 2019 (to be laid on the table half-an-hour before the meeting).

The minutes of the meeting held on 22 October 2019 were confirmed as a correct record of the meeting.

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

There were no declarations of interests in relation to items on the agenda.

This report seeks approval of the Annual Trustee’s Report and accounts of the Shottermill Recreation Ground Trust for the year ended 31 March 2020.  The Trust comprises the Haslemere Leisure Centre.

Recommendation

It is recommended that the Annual Trustee’s Report and Accounts for the year ended 31 March 2020 are approved.

Cllr Mark Merryweather presented the Annual Financial Report and Accounts for the year ended 31 March 2020:

The purpose of the meeting was for the council, acting as sole Trustee for the Shottermill Recreation Ground Trust, to approve the Annual Financial Report and Accounts for the year ended 31 March 2020. The Trust owned the Haslemere Leisure Centre which was operated through Waverley's management contract with Places Leisure.

The accounts have been prepared in accordance with the charities Code of Practice and have been externally examined by Roffe Swayne, and their report was attached to the papers. The reserves level were healthy and there were no specific matters to report to the Trustee.

Cllr John Robini referred to planning application TC/2020/0009 for the erection of a telecommunications mast at the Haslemre Leisure Centre, and queried whether the Council as Trustee would be required to give consent to the location of the mast, independently of the council’s decision as the Local Planning Authority. Mr Bainbridge, the Borough Solicitor, advised that he would follow-up with Cllr Robini after the meeting on the potential impact of the planning applicaition.

RESOLVED that the Annual Financial Report and Accounts for the year ending 31 March 2020, be approved.