Agenda and minutes

Licensing Sub-Committee B - Thursday, 9th August, 2018 10.00 am

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Ema Dearsley  Democratic Services officer

No. Item



To elect a Chairman for the Sub-Committee B meeting.


Councillor Michael Goodridge was appointed Chairman for the meeting.


Councillor Libby Piper substituted for Councillor Robert Knowles.



To agree the Minutes of the Meeting held on [                ] which had been laid on the table half an hour before the start of the meeting.


The notes of the meeting which took place on 8 May 2018 were confirmed and signed.



The purpose of the report is to enable the Sub?Committee to consider a Temporary Event Notice (TEN) where an objection has been made by Environmental Health.  Only the Police and Environmental Health may object to a TEN on the grounds that the TEN would undermine any of the four Licensing Objectives.




It is recommended that the Temporary Event Notice for the The Fox, 21 Frensham Road, Lower Bourne, Farnham, Surrey GU10 3PH, be determined by the Sub-Committee in light of and having regard to the representation from Environmental Health after hearing from the parties involved, and provided that the objection is not withdrawn for any reason, or the matter resolved between the person giving the Notice (Mr Matthew Eaton) and Environmental Health before or during the meeting. 


Additional documents:


The Sub-Committee received a report outlining an application for a standard Temporary Event Notice (TEN) from The Fox, 21 Frensham Road, Lower Bourne, Farnham. The application had received 1 relevant representation froma  responsible authority, namely, Environmental Health.


The ‘premises user’ under the TEN, Mr Matthew Eaton is the current Designated Premises Supervisor of The Fox, sought to have regulated entertainment and sale of alcohol for consumption on the premises only, from 1400 until 2300 hours on the 11 August 2018, for a  weekend long beer and music festival in their expansive garden ‘Fox Fest’. The TEN would allow customers to remain in the garden area from 9-11pm on the Saturday, allowing for regulated entertainment in that area and sale of alcohol which was currently not permitted on their standard licence.


The Sub-Committee noted that Environmental Health had raised an objection to the Notice on the grounds of Prevention of Public Nuisance but there had been no representation from the Police.


The Sub-Committee invited the applicant to outline their reasons for the application and Members also heard the responsible authority. It was noted during discussion that the applicant did not intend to have music outside but this was to aid dispersal in the later hours. It was also noted from the responsible authority that there had been a number of complaints that under the current conditions, these were not being adhered to, specifically people not leaving the garden area after 9pm. However, this was something that they would be keeping a close eye on and possibly be subject to a review in the future if it continued.


Following the conclusion of questions, the Sub-Committee withdrew to consider the

application. The Sub-Committee reconvened and the Council’s Solicitor confirmed

they had been asked to advise the Sub-Committee during their deliberations on the

wording of their decision which was as follows:


The Sub-Committee carefully considered the application for a TEN, taking into account the representation(s) received, statutory guidance and the Council’s Statement of Licensing Policy 2013-2018.


The Sub-Committee agreed to grant the TEN on Saturday. However, taking into account the concerns of the Environmental Health Officer, and noting the recent complaints and observations including those received from local residents, the Sub-Committee added conditions noted below, which already applied to the premises license. Having heard representations from both parties, the amendment/additional conditions were proportionate and appropriate to address the licensing objective relating to Prevention of Nuisance.


The following were highlighted to the applicant and were imposed on the TEN:

           No music outside of the premises after 8.30pm. This was indicated by the             applicant at the hearing.


           There was adequate supervision within the curtilage of the premises and in           the garden to ensure that customers left quietly and noise was kept to a          minimum during the course of the event. 


           That the Garden and Patio management plan would operate until 11pm on             the Saturday evening.


The Sub-Committee asked that the applicant closed all windows and doors in the premises save for ingress and  ...  view the full minutes text for item 14.