Agenda and minutes

Licensing and Regulatory Committee - Thursday, 26th January, 2017 10.00 am

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Ema Dearsley  Democratic Services Officer

No. Item



To receive the minutes of the meeting held on 24 November 2016 (to be laid on the table half an hour before the meeting).


The minutes of the meeting which took place on 24 November 2016 were confirmed and signed.


Apologies for Absence and Substitutions

To receive apologies for absence and to report any substitutions


Apologies for absence were received from Councillors John Fraser, Tony Gordon-Smith and Mike Hodge.


Declarations of Interest

To receive from members declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.


There were no declarations of interest.


There were no items to report under this heading.




There were no matters failing within this category.



The background papers relating to the following items are as set out in the reports included in the original agenda papers.


Financial Strategy - Licensing Fees and Charges 2017/18 pdf icon PDF 60 KB

The purpose of this report is to seek the Committee’s approval for the schedule of Licensing and Regulatory Fees and Charges for 2017/18 as part of the Budget process. 




It is recommended that the Committee recommends the level of Fees and Charges for 2017/18 for Licensing in accordance with the schedule at Annexe 1 to the Council for approval. 



Additional documents:


The Committee received a report seeking the its approval for the schedule of Licensing and Regulatory Fees and Charges for 2017/18 as part of the budget process. The Committee was advised that In most years the proposed increases to taxi licences were less than the guideline of 3.5% but for this year, there was no clear percentage increase.  A comprehensive review had been carried out to ensure that every fee could be broken down and justified as a true reflection of the time and processes required to administer each of the licences.


The Committee was reminded that the taxi and private hire licensing fees for 2017/18 were considered at its last meeting on 29 November 2016, and had since been advertised in the local press.  The intention of undertaking this earlier in the process was to enable the new fees and charges to be implemented on 1 April 2017. Members noted that no representations were received to the advertisement. 


The Committee received a schedule of the proposed Licensing fees and charges from 1 April 2017.   For taxi and private hire licensing, there were a number of new fees that have been introduced which cover areas where there had not previously been a charge but where there was quite a demand for the service, such as change of address and reissuing of licences. In addition, it was proposed that the charging structure for Operator licences should be more fairly applied depending on the size of the business and the number of vehicles they operate.  There were a number of different fees payable dependent upon the size of the operation, split between 1-5 vehicles and then greater than 5.  There was also a distinction between an application for a new operator licence from someone who was not currently licensed as a driver because the usual checks for fitness and propriety would not have been carried out and it was proposed that the fee reflected this.


The Committee was reminded that the charges for Liquor Licences were set under the Licensing Act 2003 and remain imposed by statute.  However, there had been indications that the Government may empower Licensing Authorities to determine local charges based on cost-recovery based on the same format and justification used for taxi licensing, but this had not yet come to fruition


The Committee was advised that the Environmental Health (EH) Service was responsible for a number of regulatory functions which incorporate Licences, Registrations, Consents or Permits.  Many of these required applicants to pay a fee – some of which were set in primary legislation or by Regulations whilst others were at the discretion of the Council.  Basic rules of accountability and transparency applied when licence and other fees were set and, where discretion were available, there was case law and guidance about what levels were reasonable and the elements that may or may not be recovered.


The Committee considered the recommendation in the report and RESOLVED that the level of Fees and Charges for 2017/18 for Licensing in  ...  view the full minutes text for item 24.


Minutes of the Licensing (General Purposes) Sub-Committee pdf icon PDF 76 KB

To note the Minutes of the Meeting of the Licensing (General Purposes) Sub-Committee held on 24 November 2016.



The minutes of the Licensing (General Purposes) Sub-Committee which took place on 24 November were noted.