Venue: Council Chamber, Council Offices, The Burys, Godalming
Contact: Fiona Cameron Democratic Services Manager & Deputy Monitoring Officer
To confirm the Minutes of the Council meeting held on 21 May 2019 (herewith).
APOLOGIES FOR ABSENCE
The Mayor to report apologies for absence.
To receive from Members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.
QUESTIONS FROM MEMBERS OF THE PUBLIC
To respond to questions from members of the public, received in accordance with Procedure Rule 10.
The deadline for receipt of questions is 5pm on Tuesday 9 July 2019.
QUESTIONS FROM MEMBERS OF THE COUNCIL
To respond to any questions received from Members of the Council in accordance with Procedure Rule 11.2.
The following question has been received from Cllr Richard Seaborne:
“On 8th June Councillor Deanus sent an email to the Leader, copied to all councillors, requesting details of how the new Executive plans to oversee developments at Dunsfold Park. I followed this up two days later with another open email to the Leader, copied to all councillors, echoing Councillor Deanus’s concern and asking for an explanation of how an Executive drawn exclusively from Farnham and Godalming members will be structured to ensure that issues relating to Cranleigh, Haslemere and the rural wards are fully covered in Executive deliberations.
In response to these two open emails Councillor Deanus has received a personal response and I have heard nothing.
Would the Leader be kind enough to outline to Members, and indeed residents, of wards containing around half of the Borough’s population, how the new Executive will ensure that Cranleigh, Haslemere and the Villages get adequate focus in Executive discussions and particularly how the major development at Dunsfold Park will get the attention it deserves as the single largest new housing development in the Borough?
Councillor Richard Seaborne
Bramley, Busbridge & Hascombe”
To receive any motions submitted in accordance with Procedure Rule 12.1.
The deadline for receipt of motions was 5pm on Thursday 4 July 2019.
To receive the Minutes of the Executive meeting held on 9 July 2019 (attached – coloured grey), and to consider the recommendations set out within.
There is one PART I recommendation to Council:
EXE 5/19 Revised Statement of Community Involvement for Planning
The Executive has considered the revised Statement of Community Involvement for Planning, annexed to the report at APPENDIX 1, which explains how the Council will consult and interact with residents and stakeholders in relation to the preparation of local plan documents and planning applications.
The Executive RECOMMENDS to Council that the Revised Statement for Community Involvement 2019 be adopted.
Members of the Council wishing to speak on any matters in Part II of the Minutes (Matters of Report) must give notice to the Democratic Services Team by midday on Tuesday 16 July 2019.
To receive the Minutes of the Licensing & Regulatory Committee meeting held on 17 June 2019 (attached – coloured bright green).
There are no matters in PART I for Council decision.
Members of the Council wising to speak on any Part II matters of report must give notice to the Democratic Services Team by midday on Tuesday 16 July 2019.
To receive the Minutes of the Standards Committee meeting held on 1 July 2019 (attached – coloured cream), and to consider the recommendations set out within.
There are four PART I recommendations to Council:
STD 7/19 Constitution and Scheme of Delegation – Proposed Amendments
The Committee considered four proposed amendments to the Constitution and Scheme of Delegation, to:
· clarify the definition of the Principal Opposition Group within the Council.
· reinstate the opportunity for members of the public to ask informal questions before meetings of the Executive.
· amend the remits of the Environment and Community Wellbeing Overview and Scrutiny Committees, to align the committee remits more closely with Head of Service responsibilities.
· clarify the planning call-in arrangements within the Scheme of Delegation to the Head of Planning and Economic Development, in response to a report by the Local Government and Social Care Ombudsman.
The Committee RECOMMENDS to Council that amendments to the Constitution and Scheme of Delegation are approved to effect the following:
1. Definition of the Principal Opposition Group, as set out on Annexe 1 to these Minutes;
2. Reinstatement of informal questions before meetings of the Executive, as set out on Annexe 1 to these Minutes;
3. Amendments to the remits of Environment and Community Wellbeing Overview and Scrutiny Committees as set out in Article 6 of the Constitution, to:
o move Licensing from Community Wellbeing Overview and Scrutiny Committee to Environment Overview and Scrutiny Committee; and
o move Parks, Countryside and Open Spaces from Environment Overview and Scrutiny Committee to Community Wellbeing Overview and Scrutiny Committee.
4. Clarification of councillor call-in arrangements within the Scheme of Delegation to the Head of Planning and Economic Development (as shown in italics and underlined below):
“(g) planning applications which, by the expiry of the 21 day consultation period, have received 5 or more letters of objection or 5 or more letters of support (but not a combination of both and not from the same individual or the same household) shall only be determined under delegated powers following written confirmation from the relevant ward member(s) to the Head of Planning and Economic Development (or their nominee) that they do not wish the matter to be determined by the relevant Planning Committee.”
There are no Part II matters of report.
EXCLUSION OF PRESS AND PUBLIC
If necessary, to consider the following motion, to be moved by the Mayor:
That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of any matter on this agenda on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A of the Local Government Act 1972 (to be identified at the meeting).