Agenda and minutes

To confirm the Minutes of the Council meeting held on 18 July 2017 (herewith).

The Minutes of the Meeting of the Council held on 18 July 2017 were confirmed and signed.

The Mayor to report apologies for absence.

Apologies for absence were received from Cllrs Carole Cockburn, Jill Hargreaves, Mike Hodge, Robert Knowles, Martin Lear, Peter Martin, Kika Mirylees, Simon Thornton, Liz Townsend and John  Ward.

To receive from Members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

Cllrs Carole King, Pat Frost and John Gray declared non-pecuniary interests in Executive Minute No. 51 from the meeting held on 5 September 2017 relating to disabled parking.

The Mayor informed the Council of his recent visit to the Council’s twinning town of Mayen-Koblenz.  He also reported on an urgent need within the borough, and across Surrey, for volunteers to help with youth groups such as Scouts and Guides etc and asked all councillors to encourage others to volunteer.

To receive the minutes of the meetings of the Executive (coloured grey) held on:-

It was moved by the Chairman of the Executive, duly seconded and

RESOLVED  that the Minutes of the Meeting of the Executive held on 5 September 2017 be approved.

It was moved by the Chairman and duly seconded that the minutes of the meeting of the Executive held on 10 October 2017 be approved and adopted.

i.          Safeguarding Policy for Children and Adults at Risk (Minute No. 59)

Following concerns raised about the inclusion of specific names of officers in the procedural part of the policy and how to amend them in the event that they changed, the Leader provided reassurance to all councillors that this would be included as part of the review of the Scheme of Delegation to officers that would be taking place in January 2018 by the Standards Panel so that amendments could be made by officers without the need for the policy to be considered again by the Council.

The Council acknowledged that there was a typo in the wording of the recommendation and this was corrected so that Rec 15 read as follows:-

15.       the Safeguarding Policy for Children and Adults at risk be adopted.

RESOLVED  that the Minutes of the Executive held on 10 October 2017 be approved and the recommendations contained therein adopted, as corrected.

To receive the minutes of the meeting of the Licensing and Regulatory Committee held on 25 September 2017 (attached – coloured bright green).

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED  that the Minutes of the Licensing and Regulatory Committee held on 25 September 2017 be approved.

To receive the minutes of the meeting of the Standards Panel held on 3 October 2017 (attached – coloured buff).

It was moved by the Chairman of the Panel, duly seconded and

RESOLVED  that the Minutes of the Meeting of the Standards Panel held on 3 October 2017 be approved and the recommendations contained therein adopted.

To receive the minutes of the meetings of the Audit Committee, attached - coloured lilac,  held on:-

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED  that the Minutes of the Meetings of the Audit Committee held on 24 July 2017 and 26 September 2017 be approved and the recommendations contained therein adopted.

1.         Subject to the recommendation to increase the membership of the Audit Committee by one member, set out in the Standards Panel minutes from its meeting on 3 October 2017 earlier on this agenda, the Council is asked to agree the appointment to fill this place.

2.         Following the resignation of Cllr Christiaan Hesse from the Audit Committee, the Council is asked to note that Cllr Pat Frost was appointed to fill the place. 

[This action was taken in accordance with the Council’s Scheme of Delegation and is reported to the Council for information only].

RESOLVED  that having increased the membership of the Audit Committee by one member (as set out in the Standards Panel minutes from its meeting on 3 October 2017 earlier on the agenda), Cllr Stephen Mulliner be appointed to fill the place.

The Council also noted that, following the resignation of Cllr Christiaan Hesse from the Audit Committee, Cllr Pat Frost had been appointed to fill the place in accordance with the Council’s Scheme of Delegation.