Agenda and minutes

To confirm the Minutes of the Council meeting held on 18 October 2016 and of the Extraordinary Meeting held on 29 November 2016 (herewith).

The Minutes of the Meeting of the Council held on 18 October 2016 were confirmed and signed. 

A point of clarification was raised with regard to the Minutes of the Extraordinary Council Meeting held on 29 November 2016 and it was noted that there was an omission relating to an amendment which had been moved at the meeting. The amendment added the following words to the end of the substantive recommendation:

“…including phasing necessary to ensure compliance with the habitats directive and circular 06/2005, and with air quality legislation.”

The amendment was LOST, with Cllrs John Fraser, Jerry Hyman, Andy MacLeod, John Ward and John Williamson asking for their votes in support of the amendment to be recorded.

It was noted that the minutes of the Extraordinary meeting would be amended accordingly.

The Mayor to report apologies for absence.

Apologies for absence were received from Cllrs Brian Adams, Mike Band, David Else, Jill Hargreaves, Nicholas Holder, David Hunter, Anna James, Libby Piper, Sam Pritchard, Simon Thornton, Bob Upton and John Ward.

To receive from Members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

There were no interests declared under this heading.

The Mayor thanked councillors for supporting his Christmas Fayre which had been a great success and raised approximately £400 for his charities, in particular Cllrs Band and Wheatley who had helped to run some of the stalls.

In the lead up to Christmas, the Mayor reported that he was busy attending carol concerts, pantomimes and visits to old people’s homes and that it was very enjoyable to be involved.

To receive the minutes of the meetings of the Executive (coloured grey), held on:-

It was moved by the Chairman of the Executive, duly seconded and

RESOLVED  that the Minutes of the Meetings of the Executive held on 1 and 29 November 2016 be approved and the recommendations contained therein adopted.

The minutes of the Special Executive Meeting held earlier in the evening were tabled.  It was then moved by the Chairman of the Executive, duly seconded and

RESOLVED  that the Minutes of the Special Meeting of the Executive held on 13 December 2016 be approved and the recommendations contained therein adopted.

During consideration of the minutes, at 7.43pm it was

RESOLVED  that, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in paragraph 3 of the revised Part 1 of Schedule 12A to the Local Government Act 1972, namely:-

                                    Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The meeting resumed in open session at 7.51pm when the recommendations were approved.

To receive the minutes of the Audit Committee held on 15 November 2016 (coloured lilac).

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED  that the Minutes of the Meeting of the Audit Committee held on 15 November 2016 be approved and the recommendations contained therein adopted.

To receive the minutes of the Licensing and Regulatory Committee held on 24 November 2016 (coloured bright green).

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED  that the Minutes of the Licensing and Regulatory Committee held on 24 November 2016 be approved and the recommendations contained therein adopted.

To consider the following motion, to be moved by the Mayor, where appropriate:-

That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of any matter on this agenda on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A of the Local Government Act 1972 (to be identified at the meeting).