Issue - meetings

The purpose of this report is to seek approval to place the order to renew the Microsoft Enterprise Agreement for Waverley. This is the licence agreement to run the software that underpins most of the activity of the authority. This includes Microsoft Office, Exchange/Outlook, SQL Server, Windows Operating system.

The price for the Enterprise Agreement is set by Microsoft and the only option for negotiation is which reseller you contract with and the uplift margin they charge. We currently use Bytes as our reseller and have a 1 year extension option on the contract. Crown Commercial Services have run a tender process for Enterprise Agreement that has been awarded to Phoenix Software.

The provision of £145k for this renewal is within the existing IT service revenue budget.

Recommendation

It is recommended that the Executive

1.         Delegate authority to the Joint Strategic Director, Transformation & Governance to approve the purchasing of the annual Microsoft Enterprise Agreement on the best commercial terms available each year provided that the sum is within the relevant budget as approved.

2.         Authorise the IT team to renew the Microsoft Enterprise Agreement for 2023/24 for Waverley with either Bytes or Phoenix Software depending on best price and terms. The provision for the licence is within the existing IT revenue budget.

RESOLVED that:

1.         authority de delegated to the Joint Strategic Director – Transformation & Governance to approve the purchase of the annual Microsoft Enterprise Agreement on the best commercial terms available each year provided that the sum is within the relevant budget as approved.

2.         the IT Team be authorised to renew the Microsoft Enterprise Agreement for 2023/24 for Waverley with either Bytes or Phoenix Software, depending on best price and terms, The provision for the licence is within the existing IT revenue budget.

Reason: to be able to continue running the Waverley IT estate.

[Overview & Scrutiny Committee – Resources]

The Leader introduced the report and moved the recommendation.

The Executive RESOLVED that:

1.         authority be delegated to the Joint Strategic Director – Transformation & Governance to approve the purchase of the annual Microsoft Enterprise Agreement on the best commercial terms available each year provided that the sum is within the relevant budget as approved.

2.         the IT Team be authorised to renew the Microsoft Enterprise Agreement for 2023/24 for Waverley with either Bytes or Phoenix Software, depending on best price and terms. The provision for the licence is within the existing IT revenue budget.

Reason: to be able to continue running the Waverley IT estate.