Issue - meetings

The purpose of this report is to seek approval to place the order to upgrade the Civica W2 Electronic Document Management system to W3. This software is used to manage the documents from all major line of business applications including Revenues, Benefits, Housing, Planning and Environmental Health.

The provision of £115k for this renewal is within the 2023/24 General Fund Capital Programme for IT.

Recommendation

It is recommended that the Executive authorise the IT team to place the order for the upgrade of Civica W2 Electronic Document Management system to W3 in line with the Capital Programme proposal.

RESOLVED that IT Team be authorised to place the order for the upgrade of Civica W2 Electronic document Management System to W3 in line with the Capital Programme proposal.

Reason: this action is recommended to provide considerable additional functionality within the Civica platform including the public Planning document portal. It is also required to maintain the software within our security environment and to enable remote hosting.

[Overview & Scrutiny Committee – Resources]

The Leader introduced the report and moved the recommendation.

The Executive RESOLVED that IT Team be authorised to place the order for the upgrade of Civica W2 Electronic document Management System to W3 in line with the Capital Programme proposal.

Reason: this action is recommended to provide considerable additional functionality within the Civica platform including the public Planning document portal. It is also required to maintain the software within our security environment and to enable remote hosting.