Issue - meetings

Waverley Borough Council’s contract for Waste and Recycling Collection and Street Cleaning services is currently provided by Veolia Environmental Services under a contract which ends on 31^st October 2019. The contract was extended in 2012 and there is no contractual or statutory provision for any further extension.

Tendering for such high value and complex services is a lengthy process. In the case of Waste Services the mobilisation time needs to be considerable as it can take 9 to 12 months for ordered vehicles/ freighters to be built and delivered to the client.

Through a Working Group, the Environment Overview & Scrutiny Committee carried out an in-depth review of the options for providing these services from the end of the current contract in October 2019. The recommendations of that review were considered by the Executive at its meeting on 6 February 2018 and again in July 2018. In February 2018 the Executive asked officers to investigate three options for the procurement of the future contract, and in July one of those options was discounted by the Executive as it was not considered viable. .

This report presents the findings on the two remaining options and makes recommendations on the way forward.

Recommendation

It is recommended that the Executive considers this report and:

1.    Notes the outcome of officers’ detailed programme of work and due diligence undertaken in respect of procurement options for delivering the waste, recycling and street cleaning service; and

2.    Approves the recommendation within the (Exempt) Annexe; and

3.    Notes the outcome of the tender evaluation processes set out in the (Exempt) Annexe and further notes that officers will now proceed to award the contract in accordance with the Council’s Contract Procurement Rules.

46.1     Cllr Bolton, Portfolio Holder for Environment, outlined the huge amount of work that had been carried out over the last 12 months to explore various procurement options for Waverley to secure delivery of Waste, Recycling and Street Cleaning services from 1 November 2019, when the current contract expires.

46.2     This was a very important service, delivered every week to every household in the borough, and it was very pleasing that the successful tender scored very highly on     quality as well as being below budget.

46.3     The Executive were now asked to approve the recommendation in the (Exempt) Annexe, and to note the outcome of the tender evaluation and the award of contract in accordance with the Council’s Contract Procedure Rules.

The Executive RESOLVED to:

1.         Note the outcome of officers’ detailed programme of work and due diligence undertaken in respect of procurement options for delivering the waste, recycling and street cleaning service; and

2.         Approve the recommendation within the (Exempt) Annexe; and

3.         Note the outcomes of the tender evaluation processes set out in the (Exempt) Annexe and further notes that officer will now proceed to award the contract in accordance with the Council’s Contract Procedure Rules.

[Reason: to ensure the Council has arrangements in place for delivery of Waste and Recycling Collection and Street Cleaning services from 1 November 2019.]