Issue - meetings

The report presents the findings of the Corporate Overview and Scrutiny Housing Maintenance Contracts Renewal Sub-Committee which has carried out a review into the nine housing maintenance contracts held by Waverley Borough Council and considered whether they either need to be extended or terminated in early 2019. The proposed approach to be taken regarding the procurement and on-going monitoring of the process is set out within the report.

Recommendation

It is recommended that the Executive, after considering the report and recommendations of the Corporate Overview and Scrutiny Housing Maintenance Contracts Renewal Sub-Committee,

1.         agrees the recommended approach to the future delivery of Waverley’s housing maintenance services, as set out in Section 6 of (Exempt) Annexe 1;

2.         recommends that authority be delegated to the Head of Housing Operations to

·         appoint consultants to provide advice and undertake such work as required to achieve the recommendations set out in the (Exempt) Annexe, within agreed budgets and in accordance with the Council’s Contract Procedure Rules;

·         procure and appoint contractors for those services identified in the (Exempt) Annexe as requiring re-procurement, within agreed budgets and in accordance with the Council’s Contract Procedure Rules and in consultation with the Portfolio Holder for Housing and the Strategic Director for Finance and Resources;

·         extend the contracts for those services identified in the (Exempt) Annexe as requiring extension; and

·         take all other reasonable actions in order to facilitate the recommendations identified within the (Exempt) Annexe; and

3.         asks the Overview and Scrutiny Co-ordinating Board to add the on-going monitoring of the procurement process to the Overview and Scrutiny work programme.

[NB Cllrs Michael Goodridge, John Williamson and Jerry Hyman attended the meeting and spoke on this item].

RESOLVED that

1.         the recommended approach to the future delivery of Waverley’s housing maintenance services, as set out in Section 6 of (Exempt) Annexe 1 to the agenda report, be agreed;

2.         authority be delegated to the Head of Housing Operations to

·         appoint consultants to provide advice and undertake such work as required to achieve the recommendations set out in the (Exempt) Annexe, within agreed budgets and in accordance with the Council’s Contract Procedure Rules;

·         procure and appoint contractors for those services identified in the (Exempt) Annexe as requiring re-procurement, within agreed budgets and in accordance with the Council’s Contract Procedure Rules and in consultation with the Portfolio Holder for Housing and the Strategic Director for Finance and Resources;

·         extend the contracts for those services identified in the (Exempt) Annexe as requiring extension; and

·         take all other reasonable actions in order to facilitate the recommendations identified within the (Exempt) Annexe; and

3.         the Overview and Scrutiny Co-ordinating Board be asked to add the on-going monitoring of the procurement process to the Overview and Scrutiny work programme.

[Reason: To present the findings of the Corporate Overview and Scrutiny Housing Maintenance Contracts Renewal Sub-Committee which has carried out a review into the nine housing maintenance contracts held by Waverley Borough Council]