Agenda

Audit Committee - Monday, 28th November, 2022 7.00 pm

Venue: Committee Room 1, Council Offices, The Burys, Godalming. View directions

Contact: Kimberly Soane  Democratic Services Officer

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

2.

Minutes pdf icon PDF 196 KB

1.    To confirm the Minutes of the Meeting held on 12 September 2022 and published on the Council’s website.

2.    To receive a verbal update on actions from the minutes of the last meeting.

3.

Disclosure of Interests

To receive from Members, declarations of interests in relation to any items included on the Agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

4.

Questions by Members of the Public

The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.

 

The deadline for receipt of questions is 5pm on Monday 21 November 2022.

 

5.

Questions from Members

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

The deadline for receipt of questions is 5pm on Monday 21 November 2022.

 

6.

Annual RIPA Report pdf icon PDF 539 KB

WBC’s RIPA Policy was introduced in 2014 and updated in October 2022 (annexe 1). RIPA training has been provided to assist with compliance with legislation and WBC RIPA Policy.

 

An inspection by the Investigatory Powers Commissioner’s Officer (IPCO) on the use of investigatory powers has been carried out in January 2020 and the outcome is set out within this report.

 

The Council has not made use of RIPA powers during the 2021/22 financial year.

 

Recommendation

 

It is recommended that:

 

1.         Note the amendments made to the RIPA policy.

2.         Note that the Council has not made use of powers under the Regulation of Investigatory Powers Act during the 2021/22 financial year.

Additional documents:

7.

Risk Management

1.    Change in senior officer responsibility for risk management

2.    Software development

8.

Waverley 22-23 Audit Plan pdf icon PDF 6 MB

To receive the Waverley 22-23 Audit Plan from Grant Thornton.

9.

Annual Governance Statement - Consideration of Potential Governance Issues.

To enable the Committee to raise any potential emerging governance issues that may need to be addressed.

 

Recommendation

 

The Committee is invited to raise any potential emerging governance issues for consideration.

 

10.

Review of Progress in the implementation of Internal Audit Actions pdf icon PDF 262 KB

To inform the Audit Committee of Senior Management’s progress in implementing the actions raised by Internal Audit  following a review in their service areas. This report will enable the Committee to consider what action is required in respect of those that are overdue or appear likely to be implemented later than the target date.

 

Recommendation

 

It is recommended that the Committee considers the information contained and, following discussion at the Audit Committee meeting identifies any action it wishes to be taken.

11.

Review of the progress in achieving the Audit Plan pdf icon PDF 437 KB

The Committee’s Terms of Reference include provision for the Committee to approve, monitor and comment on the progress made in the achievement of the Internal Audit Plan.  An update on the current position of the internal audit reviews is attached.

 

Recommendation

 

It is recommended that the Committee notes the contents of the Internal Audit Progress report as attached.

Additional documents:

12.

Fraud Investigation Summary pdf icon PDF 153 KB

The report provides an update to the Committee on the work being completed in investigating fraud, primarily focusing on Housing Tenancy Fraud.

 

Recommendation

 

It is recommended that the Audit Committee notes the success of the fraud investigation activity.

Additional documents:

13.

Audit Committee Recurrent Annual Work Programme pdf icon PDF 458 KB

The Committee’s annual recurrent work programme is attached.  The work programme details regular items, but other items can be submitted to each meeting on an ad hoc basis or at the request of the Committee.

 

Recommendation

 

The Audit Committee is invited to note its recurrent annual work programme.

14.

Exclusion of Press and Public

To consider the following recommendation on the motion of the Chairman:

 

Recommendation

 

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 1001 of the Act) of the description specified in the appropriate paragraph(s) of the revised Part 1 of Schedule 12A to the Local Government Act 1972 (to be identified at the meeting).

15.

Any Other Issues to be Considered in Exempt Session

To consider any matters relating to aspects of any reports on this agenda which, it is felt, may need to be considered in exempt session.