Agenda

Audit Committee
Monday, 22nd July, 2019 7.00 pm

Venue: Committee Room 1, Council Offices, The Burys, Godalming

Contact: Amy McNulty  Democratic Services Officer

Items
No. Item

1.

Appointment of Chairman

To confirm the appointment of Cllr Peter Marriott as Chairman of the Audit Committee for the 2019/20 Council year.

2.

Appointment of Vice Chairman

To confirm the appointment of Cllr Jerome Davidson as Vice Chairman of the Audit Committee for the 2019/20 Council year.

3.

Minutes

To confirm the Minutes of the Meeting held on 4 March 2019 (to be laid on the table half an hour before the meeting).

4.

Apologies for Absence

To receive apologies for absence.

5.

Disclosure of Interests

To receive from Members, declarations of interests in relation to any items included on the Agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

6.

Questions by Members of the Public

The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.

 

The deadline for receipt of questions is 5pm on Monday 15 July 2019.

7.

QUESTIONS FROM MEMBERS

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

The deadline for receipt of questions is 5pm on Monday 15 July 2019.

8.

External Audit Findings Report pdf icon PDF 461 KB

To receive the External Audit Findings Report from Grant Thornton (to follow).

 

Recommendation

 

It is recommended that the Audit Committee notes the External Audit Findings Report.

9.

Annual Internal Audit Report pdf icon PDF 50 KB

The Accounts and Audit Regulations 2015 (Part 2 s3) require local authorities to have a sound system of internal control and Internal Audit is part of this system of internal control.  Part 2 (s5) of the Regulations state that an authority must undertake an effective internal audit to evaluate the effectiveness of its risk management, control and governance processes.  This report is a summary of the work carried out by Internal Audit during the financial year 2018-19 and also provides an audit opinion to support the Annual Governance Statement on the organisation’s control environment.

 

Recommendation

 

It is recommended that the Audit Committee considers and notes the annual internal audit  report and audit opinion for 2018/2019.

Additional documents:

10.

Annual Governance Statement 2018/2019 pdf icon PDF 51 KB

The purpose of the this report is for the Audit Committee to consider and approve the Annual Governance Statement (AGS) for the year ended 31 March 2019.

 

Recommendation

 

It is recommended that the Audit Committee approves the Annual Governance Statement for 2018/2019.

Additional documents:

11.

Statement of Accounts 2018/2019 pdf icon PDF 57 KB

The purpose of this report is for the Audit Committee to consider and approve the Statement of Accounts for the year ended 31 March 2019.

 

Recommendation

 

It is recommended that the Audit Committee

 

1.    approves the Statement of Accounts for the financial year ended 31 March 2019;

 

2.    approves the Letter of Representation for 2018/2019; and

 

3.    confirms that the accounts have been prepared on a going concern basis.

Additional documents:

12.

Risk Management

To receive a verbal presentation from the Head of Finance, introducing the Committee to the Council’s risk management framework.

13.

Audit Committee Recurrent Work Programme pdf icon PDF 53 KB

The Audit Committee is invited to note the recurrent annual work programme, attached.

14.

Exclusion of Press and Public

To consider the following recommendation on the motion of the Chairman:

 

Recommendation

 

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 1001 of the Act) of the description specified in the appropriate paragraph(s) of the revised Part 1 of Schedule 12A to the Local Government Act 1972 (to be identified at the meeting).

15.

Any Issues to be Considered in Exempt Session

To consider any matters relating to aspects of any reports on this agenda which, it is felt, may need to be considered in exempt session.