Agenda, decisions and minutes

WESTERN Planning - Tuesday, 15th June, 2021 6.00 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming. View directions

Contact: Kimberly Soane  Democratic Services Officer

Items
No. Item

192.

APOLOGIES FOR ABSENCE AND SUBSTITUTES

To receive any apologies for absence and substitutes.

 

Where a Member of the Committee is unable to attend a substitute Member may attend, speak and vote in their place at that meeting.

 

Members are advised that in order for a substitute to be arranged a Member must give four (4) clear working days notice of their apologies.

 

For this meeting the latest date apologies can be given for a substitute to be arranged is 5pm Monday 7th June 2021.

 

Minutes:

Apologies for Absence were received from Cllrs Simon Dear, Brian Edmonds, George Hesse and Peter Isherwood.

 

Cllrs Jerry Hyman, Stephen Mulliner and John Ward attended a substitutes.

193.

MINUTES OF THE LAST MEETING

To approve the Minutes of the meeting held on 18 May 2021, and published on the Councils Website, as correct record of the meeting.

Minutes:

The minutes of the meeting held on 18 May 2021, and published on the Councils Website, were agreed as correct record of the meeting.

194.

DECLARATIONS OF INTEREST

To receive from members declarations of interests in relation to any items included on the Agenda for this meeting in accordance with the Waverley code of Local Government Conduct.

Minutes:

Cllr Anna James declared a no-pecuniary interest in item B1 – WA/2021/0220 – Land at Aberdare, Ballsdown, Chiddingfold as she knew the applicant, but declared she had no pre determination so would remain in the meeting during discussion of the item.

195.

QUESTIONS BY MEMBERS OF THE PUBLIC pdf icon PDF 185 KB

The Chairman to respond to any questions received from members of the public in accordance with Procedure Rule 10.

 

Submission of questions must be received by 5pm Monday 7th June 2021.

 

Minutes:

The following questions were submitted by a member of the public as set out in the agenda and the responses given were as follows:

 

Are Waverley Planning department using all their available powers to insist that all new build dwellings are:

 

a)  meeting the energy efficiency policy requirements in the Waverley Local Plan LPP2

 

LPP2 is in fact an emerging plan which hasn't been subject to an examination and therefore doesn't form part of the development plan in accordance with paragraph 48 of the NPPF.  Although weights may be given to relevant policies in emerging plans the level afforded is determined by the stage the plan has reached, the extent to which there are any unresolved objections to it and the degree of consistency of the relevant policies in the emergency plan to this framework. At this point in time very limited weight can be attributed to the policy in the emerging part two plan including the policy requirements in relation to energy efficiency

 

b)  self generating a minimum proportion of their nominal energy consumption by the installation of renewable energy means by using the Merton Rule

 

The adopted LPP1 sets out that development will be supported where it contributes, mitigates and adapts to the impacts of climate change including measures that use renewable and low carbon energy supply systems, however, LPP1 does not contain a merchant rule policy requirement which sets out a percentage of energy consumption which must be met by renewable energy

 

c)   where car parking spaces are allocated, have EV charging points installed (or as a minimum have earthing and cabling installed for later installation of a charging unit)

 

The council is using the Surrey County Council’s vehicular and cycle parking guidance to ensure that electric vehicle charging points are available for new dwellings.  The guidance from the County Highway Authority is currently under review and a revised draft states that all dwellings (both houses and flats) should be provided with an electric vehicle fast charging sockets on this basis. The condition is attached to permissions for all new developments requiring that all properties be provided with an electric vehicle fast charge socket prior to their occupation

 

d)  discouraged from installing fossil fuel heating systems including connection to an existing gas network

 

Whilst the council as a whole supports alternatives to fossil fuel heating systems it does not currently actively discourage the use of fossil fuel heating systems in new dwellings.

 

196.

QUESTIONS FROM MEMBERS

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

Submission of questions must be received by 5pm Monday 7th June 2021.

Minutes:

Cllr Brian Edmonds submitted the following question:

 

“The following accessibility question (ref:page 41) is asked in the public interest to provide the information necessary for reasoned conclusion. "For accessible and adaptable dwellings to meet the needs of older people and those with disabilities."

 

Please could it be advised how this critical issue will be picked up by the building control process? The process needs specific reference so that councillors and the public can comprehend the process adequacy. Building dwellings that excludes specific classes of people could be argued discriminatory and unsustainable development.”

 

Response:

 

The basic Building Regulation standard for accessible new dwellings is a M4(1) standard.

 

Approved Document M (Access and use of buildings) also specifies two higher levels of 'accessibility' - M4(2) and M4(3).

 

The use of these additional levels is when a condition is placed on a Planning Application approval. If no conditions are on the Planning approval then the basic M4(1) standard is enforced by Building Control. Our understanding is that the Waverley Local Plan requires a M4(2) standard and Planning should therefore apply that as a condition on all Planning approvals for new dwellings.

 

The Building Control process is:

 

1. Receive a Building Regulation application for a new dwelling.

2. The applicant to confirm the level of accessibility required under their Planning Approval, although the relevant Building Control body should also check this.

3. The Building Control body then applies the standard required both at plan checking stage (if appropriate) and then during the inspection of the work.

4. When the work is complete and satisfactory (all aspects not just Approved Document M) the Building Control body will issue the Completion Certificate.

 

It would therefore be reasonable for the Planning Department to take the Building Regulation Completion Certificate as evidence that the standard has been met. However, it is essential though that the higher standard is specified as a condition otherwise the basic standard will be applied.

 

 

197.

ANY RELEVANT UPDATES TO GOVERNMENT GUIDANCE OR LEGISLATION SINCE THE LAST MEETING

Officers to update the Committee on any changes to the planning environment of which they should be aware when making decisions.

 

Minutes:

There were no relevant updates to Government guidance or legislation relating to items on the agenda.

198.

APPLICATIONS FOR PLANNING PERMISSION

Background Papers

 

Background papers (as defined by Section 100D(5) of the Local Government Act relating to reports are listed under the “Representations” heading for each planning application presented, or may be individually identified under a heading “Background Papers”.

 

The implications for crime, disorder and community safety have been appraised in the following applications but it is not considered that any consideration of that type arises unless it is specifically referred to in a particular report.

 

199.

APPLICATIONS SUBJECT TO PUBLIC SPEAKING

199.1

A1 - WA/2020/0558 - Land at The Old Mission Hall, Hookstile Lane, Farnham GU9 8LG pdf icon PDF 724 KB

Proposal

 

Outline application with all matters reserved for erection of 24 apartments with underground parking following demolition of existing bungalow The Old Mission Hall (revision of WA/2018/1879) (as amplified by Transport Assessment, Travel Plan, updated ecology report, and amendment to proposed housing to include 7 of the 24 dwellings as affordable units)

 

Recommendation A

 

That, subject to the completion of an appropriate legal agreement by the 27/10/2021 to secure the provision of on site affordable housing, an off site affordable housing contribution and financial contributions towards the ongoing maintenance and enhancement of Farnham Park; and subject to conditions 1-25 and informatives 1-6, that outline planning permission be GRANTED

 

Recommendation B

 

That, in the event that the requirements of recommendation A are not met, that permission be REFUSED

 

 

Decision:

Proposal

 

Outline application with all matters reserved for erection of 24 apartments with underground parking following demolition of existing bungalow The Old Mission Hall (revision of WA/2018/1879) (as amplified by Transport Assessment, Travel Plan, updated ecology report, and amendment to proposed housing to include 7 of the 24 dwellings as affordable units)

 

Decision

 

Permission REFUSED for reasons relating to:

 

1.    Visibility splays (highway safety)

2.    Detrimental impact on use of shared surface area for pedestrians and cyclists (highway safety)

3.    Use of narrow access by pedestrians, cyclists and cars (not demonstrated to be safe in highway safety terms)

4.    Adverse impacts on neighbouring dwellings due to quantum and bulk

5.    Standard of accommodation for future occupants having regard to light, outlook and amenity space

6.    Out of keeping with character of area due to quantum of development

7.    Effect on Thames Basin Heaths SPA (lack of legal agreement)

8.    Failure to secure affordable housing (lack of legal agreement)

9.    Insufficient provision for play

10.  Loss of employment  

 

The full reasons are to be agreed in writing with the chairman and local ward members.

 

Minutes:

Outline application with all matters reserved for erection of 24 apartments with underground parking following demolition of existing bungalow The Old Mission Hall (revision of WA/2018/1879) (as amplified by Transport Assessment, Travel Plan, updated ecology report, and amendment to proposed housing to include 7 of the 24 dwellings as affordable units)

 

The report was considered by the committee.

 

Public Speaking

 

In accordance with the Council’s public speaking scheme, the following made representations which were duly considered:

 

Ian Jacob – Object

 

J Boyes – Support

 

Cllr Scotty Fraser – Farnham Town Council

 

Cllr Jerry Hyman – Ward Councillor

 

The Committee were not happy that many of the previous reasons for refusal had been met and therefore voted unanimously against permission for this application.

 

An alternative recommendation to refuse the item was proposed by Cllr Jerry Hyman, seconded by Cllr Carole Cockburn was carried unanimously.

 

Decision

 

Permission REFUSED for reasons relating to:

 

 

1.    Visibility splays (highway safety)

2.    Detrimental impact on use of shared surface area for pedestrians and cyclists (highway safety)

3.    Use of narrow access by pedestrians, cyclists and cars (not demonstrated to be safe in highway safety terms)

4.    Adverse impacts on neighbouring dwellings due to quantum and bulk

5.    Standard of accommodation for future occupants having regard to light, outlook and amenity space

6.    Out of keeping with character of area due to quantum of development

7.    Effect on Thames Basin Heaths SPA (lack of legal agreement)

8.    Failure to secure affordable housing (lack of legal agreement)

9.    Insufficient provision for play

10. Loss of employment

 

The full reasons were to be agreed in writing with the Chairman and Local Ward Member, The Local Ward Member is unable to agree to the officers drafted reason for refusal in respect of the Thames Basin Heaths SPA. This item will therefore be referred to the next committee meeting in order to allow the drafted reasons for refusal to be debated.

 

200.

APPLICATIONS NOT SUBJECT TO PUBLIC SPEAKING

201.

B1 - WA/2021/0220 - Land at Aberdare, Ballsdown, Chiddingfold, GU8 4XJ pdf icon PDF 522 KB

Proposal

 

Erection of extensions; demolition of existing garage; alterations to roofline and elevations at Aberdare, Ballsdown, Chiddingfold, GU8 4XJ (as amended by plans received 25/05/2021).

 

Recommendation

 

That, subject to conditions 1-3 and informative, the decision for the application for permission be GRANTED

Decision:

Proposal

 

Erection of extensions; demolition of existing garage; alterations to roofline and elevations at Aberdare, Ballsdown, Chiddingfold, GU8 4XJ (as amended by plans received 25/05/2021).

 

Decision

 

That permission be GRANTED, subject to conditions 1-3 and informative.

Minutes:

Erection of extensions; demolition of existing garage; alterations to roofline and elevations at Aberdare, Ballsdown, Chiddingfold, GU8 4XJ (as amended by plans received 25/05/2021).

 

The committee considered the application and voted 13 for, none against and 1 abstention (Cllr James in line with her non-pecuniary interest).

 

Decision

 

That permission be GRANTED, subject to conditions 1-3 and informative.

202.

B2 - WA/2021/0114 - Land at Broomfields Coach House, West End Lane, Frensham GU10 3EP pdf icon PDF 511 KB

Proposal

 

Erection of extension and alterations to elevations and fenestration.

 

Recommendation

 

That, subject to conditions 1-2 and informative, permission be GRANTED

Decision:

Proposal

 

Erection of extension and alterations to elevations and fenestration.

 

Decision

 

That, permission be GRANTED, subject to conditions 1-2 and informative.

 

Minutes:

Proposal

 

Erection of extension and alterations to elevations and fenestration.

 

The committee considered the application and voted unanimously in favour of the application.

 

Decision

 

That, permission be GRANTED, subject to conditions 1-2 and informative.

 

203.

EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:

           

Recommendation

           

That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified at the meeting in the revised Part 1 of Schedule 12A to the Local Government Act 1972

Minutes:

There were no items to discuss in exempt session. The Chairman then closed the meeting.