Overview & Scrutiny Committee - Community Wellbeing - Tuesday, 30th June, 2020 6.00 pm

Venue: Zoom meeting and availale to view from Waverley's Youtube Channel

Contact: Ema Dearsley  Democratic Services Officer

No. Item


MINUTES pdf icon PDF 104 KB

To confirm the Minutes of the Meeting held on 15 January 2020.



To receive apologies for absence and note any substitutions.


Where a Member of the Committee is unable to attend a substitute Member may attend, speak and vote in their place at that meeting.


Members are advised that in order for a substitute to be arranged a Member must give four (4) clear working days notice of their apologies.


For this meeting the latest date apologies can be given for a substitute to be arranged is 23 June 2020.




To receive from Members declarations of interests in relation to any items included on the agenda for this meeting, in accordance with Waverley’s Code of Local Government Conduct.



The Chairman to respond to any written questions received from members of the public in accordance with Procedure Rule 10.


The deadline for receipt of written questions is 5pm on 23 June 2020.  



The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.


The deadline for receipt of written questions is 5pm on 23 June 2020.


COVID-19 Response and Recovery Voluntary Organisations and Community Resilience pdf icon PDF 162 KB

The purpose of this report is to provide an update to the members of Community Wellbeing Overview and Scrutiny on:

a.    the 12 SLA organisations and the arrangements for the 2nd tranche of funding  for 2020/21 (1 October to 31 March)

b.    the community response through the pandemic

c.    The recovery phase, reviewing the impact of COVID-19 on voluntary organisations across the borough and the long-term impact this will have on their resilience and how their services may change.




It was recommended that Community Wellbeing Overview and Scrutiny Committee are asked to note this report and provide observations that could support/shape the delivery of the Community Resilience Project.

Additional documents:


Museum of Farnham Working Group Update - The Future of the Museum pdf icon PDF 491 KB

In July 2019 a small working group comprised of Executive Members and Officers was set up to find solutions to the financial challenge posed by the physical condition of the Museum of Farnham, a grade I listed Georgian property in Farnham.


The purpose of this report is to update The Community Wellbeing O&S Committee on the current situation regarding:


·         The poor condition of the museum building and the capital requirement

      Stakeholder consultation

      Funding options

      Governance and long term plans

      Alternative solutions




Members of the Community Wellbeing Committee are asked to note the cost and the critical timing of the museum repair works and to share their views on the following questions:


1.    Should the museum collection continue to be presented in Wilmer House or should the collection be moved to an alternative location to enable the Council to explore a new financial purpose for the building?


2.    Should the repair works be carried out in 2021 regardless of the building’s purpose? This would require the Council to allocate a capital budget of £500,000 and to place an order of bricks by no later than November 2020.


Depending on the Committee’s response to these questions, Members are invited to give further consideration to the following:


3.    Whether to use some of the capital budget that was set aside in 2017/18 for the museum repairs to contract a specialist bid writer to produce funding applications for the conservation works? This option supports the two assets (i.e. the building and the collection) staying together.


4.    The future of the museum service and the collection, which belongs to the council, if the assets are to be separated.




Update on Leisure Centres

Verbal update on the call-in regarding the Executive decision 3 March 2020 relating to Farnham Leisure Centre – after the call-in was made by the Community Wellbeing O&S Committee the Chair of the Committee met with officers to discuss the further information required. Since then, the work of the Council has been focussed on supporting the Waverley community in responding to the Covid-19 emergency. The continuing impacts on Council operations mean that the original decision is very unlikely to be implemented in the short term. It is recommended that in consultation with officers the Chair reassesses the situation before the next Committee meeting with a view to holding the call-in item when appropriate




To agree any observations or recommendations, as appropriate



The Corporate Performance Report provides an analysis of the Council’s performance for the fourth quarter of 2019-20 and reflection of the Council’s performance throughout the year. The report, set out at Annexe 1 of the report, is being presented to each of the Overview and Scrutiny Committees for comment and any recommendations they may wish to make to senior management or the Executive.




It isrecommended that the Community Wellbeing Overview and Scrutiny Committee considers the performance of the service areas under its remit as set out in Annexe 1 to this report and makes any recommendations to senior management or the Executive as appropriate.


Additional documents:



To consider the following recommendation of the motion of the Chairman:




That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part 1 of Schedule 12A to the Act (to be specified at the meeting).