Agenda and minutes

Overview & Scrutiny Committee - Environment - Monday, 15th March, 2021 7.00 pm

Venue: ZOOM MEETING - Virtual Meeting. View directions

Contact: Kimberly Soane  Democratic Services Officer

No. Item



To agree the Minutes of the meeting of the Environment Overview & Scrutiny Committee held on 18th January 2021 and published on the Council’s website.


The Minutes of the Meeting held on 18th January 2021 and published on the Council’s website were confirmed as a correct of the meeting.



To receive apologies for absence and note substitutions.


Members who are unable to attend this meeting must submit apologies by the end of Monday 8th March 2021 to enable a substitute to be arranged, if applicable.


There were no apologies for absence for this meeting.



To receive from Members declarations of interests in relation to any items included on the agenda for this meeting, in accordance with Waverley’s Code of Local Government.


There were no declarations submitted relating to items on this agenda.



The Chairman to respond to any questions submitted by members of the public in accordance with Procedure Rule 10.


The deadline for submission of written questions for this meeting is Monday 8th March 2021.



There were no questions submitted by members of the public.



The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.


The deadline for submission of written questions for this meeting is Monday 8th March 2021.



There were no questions submitted by members.



The Environment Overview & Scrutiny Committee, along with the O&S Coordinating Board, is responsible for managing the Committee’s work programme.


The current work programme (attached) includes items agreed at the O&S Coordinating Board and takes account of items identified on the latest Executive Forward Programme (Annexe 2) as due to come forward for decision.




Members are invited to consider their work programme and make any comments and/or amendments they consider necessary, including suggestions for any additional topics that the Committee may wish to add to its work programme.

Additional documents:


The Committee NOTED the current forward work programme.


It was suggested that there may be a need to have an extra ordinary meeting of the committee to scrutinise LPP2.



The Corporate Performance Report provides an analysis of the Council’s performance for the third quarter of 2020-21. The report, set out at Annexe 1, is being presented to each of the Overview and Scrutiny Committees for comment and any recommendations they may wish to make to the Executive.


The sections for the Environment Committee to scrutinise are, pages 26-34 of the agenda pack (Pages 10 - 18 of the report.)  This agenda item will be led by the Heads of Planning and Economic Development and the Head of Environmental and Regulatory Services.



Planning and Economic Development


Beth Howland-Smith, Development Manager and Graham Parrott, Planning Policy Manager attended for this item and gave an overview of the Corporate Performance for quarter 3 2020-21 for their service.  The following areas were highlighted:


·         The Development Management Improvement Plan was now being developed and would focus on the six key areas set out in the report.

·         P151 showed only 50% of the target met however this was 1 application out of 2 that did not meet the timescale.


The Committee were advised that the issues raised at the last meeting around expanding the narrative around the subject of complaints and the KPI’s would be the subject of a separate report at the next meeting.


Questions were raised about whether delays at the Dunsfold development would impact on the 5 year housing supply target.  A significant number of properties would be provided by this development and discussions had taken place with the developer.  The Planning Policy Officer expressed optimism these would be delivered.


Environment and Regulatory Services


Richard Homewood, Head of Environment and Regulatory Services outlined the performance figures for his service.  He advised that despite a number of Covid related illnesses at Biffa they had endeavoured to provide a good waste collection service.


The whole team had worked hard over challenging times with many officers having to divert to Covid response as part of their daily tasks.


Residual household waste had gone up over the last year meaning the contractor has had to work harder to collect this waste.


Fly-tipping has been an issue but staff have been out clearing this promptly and investigating the waste to try and identify perpetrators.


The Committee NOTED the Corporate Performance Report for Q3 of 2020/21.


SERVICE PLANS 2021-24 pdf icon PDF 142 KB

To scrutinise the rolling Service Plans 2021-24. Head of Environment and Regulatory Services, Development Manager - Planning Services and Planning Policy Manager and the Head of Commercial Services.


Additional documents:


Environment and Regulatory Services


Richard Homewood, Head of Environment and Regulatory Services gave an overview of the service plans for his area of responsibility.


He advised that the plan reflected the Carbon Neutrality Plan as closely as possible.  Many of the services provided are statutory services, however the impact of Covid has impacted on all these services over the last year.  Staff dealing with food safety have been diverted to supporting and advising businesses who want to provide take away services during lockdown.  The Environmental Team have dealt  with a number of pollution cases. Parking Income has been hit hard and the Emergency Planning Team have been heavily involved with the Covid Response.


Outcome ES 18.2 involved the proposal to introduce a Public Space Protection Order (PSPO) in respect of Anti-Social Behaviour in the Godalming and Farncombe area. A report and draft proposal had been circulated to members and the Committee were given a brief introduction into the background to this proposal and the recommendation to introduce the PSPO.


They were advised the draft proposal was currently out for public consultation and then a report would be taken to Executive before going to Full Council on 25 May 2021 for approval. 


PS Clare Sutherland was in attendance to highlight the need from a police perspective.  She advised that there had been some intense ASB around the Godalming and Farncombe area and various initiatives had been tried, therefore it was felt a PSPO was the next step. 


Concern was raised that Covid had reduced the impact and it could be felt the issue was being ‘over egged’.  PS Sutherland advised that whilst the actual number of cases had reduced the public perception of the cases had not especially on social media.  Concern was also raised about the possible displacement of the ASB to adjoining parishes if the PSPO was put in place in Godalming/Farncombe.


The Committee ENDORSED the proposal of a PSPO in the proposed area.


Planning and Economic Development


Beth Howland-Smith, Development Manager and Graham Parrott, Planning Policy Manager attended for this item and gave an overview of the Service plans relating to Development Management and Planning Policy.


CIL bidding had now closed and the advisory board were now starting to look at the bids submitted.  The Committee raised concern about the deadline for CIL Bids being extended as those who had worked hard to get their bids in by the original deadline had been adversely affected by those being able to apply after that original deadline.


LPP2 is progressing and a review of LPP1 will be carried out also.


A Climate Change/Carbon Reduction Supplementary Planning Guidance (SPD) was being prepared to be recommended for adoption.


Majority of Neighbourhood Plans are progressing well with guidance and support being provided as required.


Officers were asked if plans to address the proposed Planning Bill should be included in the Service Plan.



To update Overview and Scrutiny Committee on nitrogen dioxide air quality monitoring results during 2020.




Overview and Scrutiny Committee to note the impact of the COVID19 pandemic on levels of nitrogen dioxide in Waverley in 2020.


The Committee had requested an update on Air Quality. Richard Homewood outlined the report circulated with the agenda. He warned the Committee of the difficulty in comparing yearly data due to meteorological changes.  It was agreed that long term projects were still required to reduce pollution and improve Air Quality in Waverley.


The Committee questioned the assumption of particulate increases being international and were advised it was possible to make determinations on their origins by identifying the type of particulate. 


Farnham Members enquired about the Air Quality Action Plan for Farnham and asked to what extent Surrey CC had an input into the model. Richard Homewood advised this would be looked into.



    i.       To seek the Environment Overview and Scrutiny Committees views on the recommendations from the review of the current policy on domestic waste bin provision and the environmental and budget implications thereof.


   ii.       Having reviewed the current position regarding the bin provision policy, the report details a proposed new policy and charging mechanism for all bins and waste and recycling containers. In addition, there is a proposal for moving to smaller bins for residual waste in order to encourage a reduction for waste that goes for disposal, in support of both the Council’s environmental aspirations and likely future Government waste strategies.


  iii.       The proposal includes a phased approach to implementation, with an associated communication strategy, in order to maintain residents’ support of the Council’s efforts to maximise reuse and recycling and to minimise residual waste.




    i.       That the Environment Overview and Scrutiny’s views on the following recommendations be submitted to the Executive.


   ii.       That the revised bin provision policy as set out in paragraph 8 of this report be approved.


  iii.       That as part of the procurement of any new Bins, consideration is given to the purchase of containers which maximise the use of recycled materials.


 iv.       That delegated authority is given to the Head of Environmental and Regulatory Services, in consultation with the Portfolio Holder for Environment and Sustainability, to implement the Policy and its operational management as soon as practicable.


  v.       That if the Policy is adopted as laid out in ii above, the s151 Officer uses his delegated authority to approve any fees laid out in this report, which are inconsistent with the schedule of fees and charges previously approved in the Council’s Budget for the 2021-22 financial year.





Nick Baker, Interim Environmental Services Manager outlined the proposed new Bin Provision Policy resulting from the review of the current policy on domestic waste bin provision and the environmental and budget implications.


The proposals outlined centred around a charging mechanism for all bins and a phased approach to smaller bins for residual waste.


Many members expressed surprise that we did not charge for bins.


There was concern that reducing the size of the residual waste bins may cause more fly-tipping but they were assured that evidence from other local authorities where similar policies had been implemented indicated this was not the case.


Officers were asked when the collection of small electrical items would commence.  The committee were advised that discussions were still taking place as to the frequency of collections and it was felt that a call and collect service would be the preferred option.


It was asked if there was a requirement that developers provide the first set of bins on new developments?  Officers advised that they are required to do so.


Concern was raised as to who would be charged when bins had to be replaced that were shared between households in flatted developments?  It was explained that there were different set ups in these circumstances and it would be assessed on a case by case basis.


The Committee ENDORSED the proposed policy and recommended the proposals be submitted to the Executive.



This report seeks the views of the Overview and Scrutiny Committee on a proposed Electric Vehicle Strategy.




That Overview and Scrutiny Committee consider the draft EV strategy and provide its comments to the Executive to assist in finalising the document.


Additional documents:


Richard Homewood, Head of Environment & Regulatory Services, was accompanied by Delma Bryant, Sustainability Projects Officer to outline the Electric Vehicle Strategy to the Committee. He advised this was a revised strategy from the one the committee had seen previously.


All the services had been consulted and the Towns & Parishes would also be consulted.


Members made the following observations and asked the following questions:


·         AV chargers should be signposted at the entrance to car parks and their locations advertised.

·         Endorsed the introduction of EV chargers at taxi ranks.

·         What are the costs for installing chargers? Contractor will currently install rapid chargers free of charge and take a proportion of the payments. The Council would have to fund fast charger installation themselves.

·         How is long term parking in EV spaces prevented? Penalty charges are imposed if a vehicle stays connected to the charger longer than the charging period.

·         Concern was raised that the large amount of suppliers meant there are multiple payment systems.  Needs some kind of consolidation.

·         There was concern that the council should not rely on private providers and should instead install our own chargers so we are able to maximise our share of the revenues.

·         Can petrol vehicles park in the spaces that have EV chargers as often car parks are full but the EV spaces are empty?  This is currently the case in public car parks.


The committee considered the draft EV strategy and asked the Executive to consider their comments in finalising the document.



To consider, if necessary, the following recommendation on the motion of the Chairman:




That pursuant to Procedure Rule 20 and in accordance with Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely in view of the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information (as defined by Section 100I of the Act) to be identified at the meeting.


There were no items to discuss in exempt session so the chairman closed the meeting.