Agenda and minutes

Overview & Scrutiny Committee - Environment - Wednesday, 11th November, 2020 7.00 pm

Venue: ZOOM MEETING - Virtual Meeting. View directions

Contact: Kimberly Soane  Democratic Services Officer

Items
No. Item

25.

MINUTES

To confirm the Minutes of the Meeting held on 22nd September 2020, published on the Council’s website.

 

Minutes:

The Minutes of the Meeting held on 22nd September 2020, published on the Council’s website were confirmed as a correct record of the meeting, and signed.

26.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

To receive apologies for absence and note substitutions.

 

Members who are unable to attend this meeting must submit apologies by the end of Wednesday 4th November 2020 to enable a substitute to be arranged, if applicable.

Minutes:

Apologies for absence were received from Cllr Brian Edmonds.

 

Cllr Jerry Hyman attended as a substitute.

27.

DECLARATIONS OF INTERESTS

To receive from Members declarations of interests in relation to any items included on the agenda for this meeting, in accordance with Waverley’s Code of Local Government.

Minutes:

There were none.

28.

QUESTIONS BY MEMBERS OF THE PUBLIC

The Chairman to respond to any questions submitted by members of the public in accordance with Procedure Rule 10.

 

The deadline for submission of written questions for this meeting is Wednesday 4th November 2020.

Minutes:

There were none

 

29.

QUESTIONS FROM MEMBERS

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

The deadline for submission of written questions for this meeting is Wednesday 4th November 2020.

 

Minutes:

There were none.

30.

COMMITTEE FORWARD WORK PROGRAMME pdf icon PDF 217 KB

The Environment Overview & Scrutiny Committee, along with the O&S Coordinating Board, is responsible for managing the Committee’s work programme.

 

The current work programme (attached) includes items agreed at the O&S Coordinating Board and takes account of items identified on the latest Executive Forward Programme (attached) as due to come forward for decision.

 

Recommendation

 

Members are invited to consider their work programme and make any comments and/or amendments they consider necessary, including suggestions for any additional topics that the Committee may wish to add to its work programme.

Additional documents:

Minutes:

Louise Norie outlined the current forward programme and requested members to suggest items they felt should be added for the committee to scrutinise.

 

Street trading was suggested as a topic – Richard Homewood advised that this was a non-executive function that was monitored by the Licensing and Regulatory committee who would be considering it in December.

 

Other issues suggested were:

·         Green Verges;

·         Tree Policy & Biodiversity;

·         Green Homes Grants;

·         AQ action plan, and;

·         CIL – application date has been moved.  Committee to look at reasons why.

31.

CARBON NEUTRALITY ACTION PLAN pdf icon PDF 122 KB

This report presents the Carbon Neutrality Action Plan 2020-2030 (Annexe 1) bringing together input from all Council services and the wider public through a consultation that took place between September and October 2020. The action plan sets out the objectives and measures that will be taken in order to achieve the Councils commitment.

 

Recommendation

 

It is recommended that the Overview & Scrutiny Committee notes the Carbon Neutrality Action Plan, the proposed governance structure, and the responses to the public consultation, and provides feedback to Executive as appropriate.

 

Additional documents:

Minutes:

Cllr Steve Williams, Portfolio Holder for Environment and Sustainability, introduced the action plan.  He asked for his thanks to Fotini Vickers and team for their hard work into revising the plan to be recorded in the minutes.

 

The committee were advised that, since the committee last saw it, the plan was clearer and sharper and had been aligned with the public consultation responses.

 

Fotini Vickers, then outlined the key points in the plan advising the team had focused on clarity of the Council’s role.  The governance structure was set out showing there was a Climate Emergency Board, Officer Group plus the Climate Assembly.

 

The action plan will be going to Executive on the 1st December and will be coming to each committee meeting for a quarterly review.`

 

The committee discussed the plan and made the following comments:

 

·         Priorities are jumbled so need prioritisation of actions.

·         Confusion in costs between what it will cost to plan the action and what the cost is to implement.

·         Need to consider the co-benefits of these actions as well as actions themselves.

·         Paperless vision is un-achievable? due to accessibility issues.

·         Combined Heat & Power action – these were taken out of care homes four years ago!!

·         Concern over how consultation was carried out. Was it online only? If so it excluded many from contributing.

·         Concern no negative responses were included in report.

·         Need clarity as to what we can achieve as a Borough.

·         Felt there was a huge amount of work in this plan and we are under resourced to deliver.

·         There was no mention of hydrogen in the Plan

 

Cllr Williams thanked the committee for their helpful and constructive discussion and agreed that resourcing was going to be an issue.  Fotini advised that all the comments would be considered and the plan amended as required to incorporate the areas raised.

 

The Committee NOTED the action plan and asked their comments be considered.

 

32.

REVISED WAVERLEY CORPORATE STRATEGY 2020-2025 pdf icon PDF 141 KB

This report is being presented to each of the Overview and Scrutiny Committees and its purpose is to seek the views of the Committee on the revised Corporate Strategy and to forward any comments and recommendations the Committee may wish to make to the Executive.

 

Recommendation

 

It is recommended that the Overview & Scrutiny Committee considers the revised Corporate Strategy set out at Annexe 1 to this report and makes any recommendations to the Executive as appropriate.

Additional documents:

Minutes:

Louise Norie, Corporate Policy Manager, outlined the revised strategy explaining that since the last meeting the strategy now had more structure and six priorities were highlighted.  The committee were advised that an action plan would be developed and monitored through the normal quarterly performance report.

 

Comments by the committee included:

 

·         Not a vision. Too complicated.

·         Not telling us anything.

·         ‘Safety’ does not appear anywhere. Safety of residents is a priority.

·         This is a high level document which will require an underlying framework of documents to highlight the actions. This will come along in due course.

·         Felt that the views given at last meeting had not been taken into account.

·         Introduction should not say Council has done a good job as this is self-praise.  It should be staff have done a good job.

 

The Committee NOTED the strategy and asked for their comments to be considered.

33.

EXCLUSION OF PRESS AND PUBLIC

To consider, if necessary, the following recommendation on the motion of the Chairman:

 

Recommendation

 

That pursuant to Procedure Rule 20 and in accordance with Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely in view of the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information (as defined by Section 100I of the Act) to be identified at the meeting.

Minutes:

There were no items to be discussed in exempt session so the Chairman closed the meeting.