Draft minutes

Dunsfold Liaison Group - Friday, 13th September, 2019 10.00 am

Proposed venue: Committee Room 1, Council Offices, The Burys, Godalming

Contact: Amy McNulty  Democratic Services Officer

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Minutes:

Apologies for absence were received from Cllr John Gray, and Chris Berry, Head of Planning and Economic Development.

2.

NOTES OF THE LAST MEETING

Minutes:

The notes of the meeting held on 7 March 2019 were agreed.

 

Pavement

 

Cllr Deanus advised the Group that he had been informed that the initial plan for the pavement hadn’t been viable and therefore needed to be redesigned. SCC was considering alternative options but there were a number of issues to address, including residents taking highway land into their own curtilages.

 

Officers agreed to maintain the pressure on SCC for progress on this matter.

 

Anaerobic Digester

 

Dunsfold Park had hosted a very successful visit to the anaerobic digester. Officers agreed that this had been very informative. Jamie advised that future visits could be arranged if required.

 

3.

TERMS OF REFERENCE

Minutes:

The Group noted its Terms of Reference, which were predominantly focused around enforcement issues.

 

Cllr Deanus suggested that, given the changes at Dunsfold Park, it may be necessary to review the purpose of the Group. Sarah Wells responded that there was certainly a need to be proactive in relation to the new settlement as the Council was a key partner, and officers had been working on developing a new governance structure. This included a new Strategic Governance Board and Planning Advisory Group. It was expected that the Dunsfold Park Liaison Group would be maintained in its current form, and would have an important role to play when work starts on site and new types of enforcement issues may be raised.

 

The Group was keen that its role be around dialogue in general, not just complaints from the local community. Officers explained that there would be opportunities for other local groups to engage with the processes, outside of the Waverley-specific governance arrangements. It was suggested that some further clarification be added  the proposed governance structure, to emphasise that there would be other consultation opportunities for interested local groups.

 

Cllr Townsend commented that there would be nothing for this Group to consider until work started on site. Gerry advised that it was the aim to start on site in early 2020, and therefore the Group would be helpful in addressing any concerns relating to construction work. Jamie added that Dunsfold Park would be happy to maintain the dialogue at whatever frequency was required.

4.

PLANNED EVENT LIST CALENDAR RUN-THROUGH

Minutes:

The Group noted that 18 PD dates had been allocated so far for 2019.

5.

RECENT PLANNING COMPLAINTS

Minutes:

Victoria Choularton reported that no planning complaints had been received.

6.

RECENT ENVIRONMENTAL HEALTH COMPLAINTS

Minutes:

Gisella de Gennaro informed the Group that Environmental Health complaints had been received in regard to three different activities at the site.

 

The first related to activities on 18 April. Officers had investigated this, and concluded that the complaint was disproportionate to the event that was occurring.

 

The second related to activities on 14 May. No diary sheets were returned and there was no request for an officer to visit so this case was closed.

 

The final complaints related to tyre squeal from the Supercar Drive days on 28 and 29 June. Officers had liaised with Jamie in relation to this, and he advised that the event organiser had been using a new tyre supplier. They had now changed back to the previous supplier and had not encountered any further problems.

7.

MONITORING OF CURRENT LIVE APPLICATIONS AND PLANNING CONDITIONS

Minutes:

Current Live Applications

 

There were currently three live applications at the site:

·         Filming application – this was currently under consultation.

·         New Road – this was a key step in moving forward with the new settlement. The representation period would close shortly and it was hoped that the application could be reported to JPC in October.

·         Gordon Murray – the legal agreement would soon be finalised. Gerry advised that it may be necessary to very slightly move the location of one of the buildings; a revised site layout would be submitted shortly.

 

There were also two ongoing appeals in relation to the Wing s Museum and nature reserve. This was being heard by way of written representations and Cllr Deanus thanked Waverley Officers for their high quality statement on this matter.

 

Monitoring of Conditions

 

In relation to the traffic data, the Group heard that a period of equipment failure had impacted the results. Gerry advised that the equipment wasn’t designed for long-term use and had now been replaced.

 

The group noted there were three occasions when data was recovered above cap, and one occasion where the Stovolds Hill entrance had exceeded the nightly HGV limit.

 

Overall, the data was generally consistent, but could be unpredictable on a day to day basis.

8.

NEW SETTLEMENT UPDATE

Minutes:

The Group heard that the next step for the new settlement would be the creation of the masterplan.

 

A panel from Design South East had been helping to develop the themes for the masterplan and the next phase would be to go out to public consultation in late October/early November.

 

The Group discussed the sustainability aspects of the development including demand for electricity and water, and Gerry assured Members that they were looking at reducing demand through design.

9.

AOB

Minutes:

Cllr Seaborne asked Gerry and Jamie whether they had any further views on the UKOG application. Jamie advised that Dunsfold Park had made a representation, but ultimately it was Surrey County Council’s decision.

10.

DATE OF THE NEXT MEETING

Minutes:

It was agreed that next meeting should be held in late March 2020.