Agenda and draft minutes

Licensing Sub-Committee B - Monday, 6th June, 2022 10.00 am

Venue: Council Chamber, Council Offices, The Burys, Godalming. View directions

Contact: Kimberly Soane  Democratic Services officer

No. Item



To elect a Chairman for the Sub-Committee B meeting.


Cllr Michael Goodridge was elected as Chairman for the purpose of this meeting.



The purpose of the report is to enable the Sub-Committee to consider an application for a new Premises Licence for The Pavilion, Holloway Hill Recreation Ground, Busbridge Lane, Godalming, Surrey, GU7 1PU, under section 17 of the Licensing Act 2003. Eighty one relevant representations have been received from ‘other persons’, sixty four (64) in support and seventeen (17) in opposition.




           It is recommended that the Sub-Committee considers the application and evidence of all parties involved at the hearing and then determine the application.


           Members must determine the application in accordance with the Licensing Act 2003 (Hearings) Regulations 2005.


           The Sub-Committee should take such steps (as described at paragraph 8.11 below) as it considers appropriate for the promotion of the licensing objectives.


Once determined, the licensing authority must provide notification of the decision including its reasons to the applicant, any person who has made relevant representations and the Chief Officer of Police for the area in which the premises is situated.

Additional documents:


The Committee AGREED to approve the application for a new premises licence as set out in the paperwork submitted. Subject to the following:


1.    Hours for the sale of alcohol (on/off) to be amended to the hours of noon to 22.30 hours on Sunday – with opening hours amended accordingly (to 23.00 hours)

2.    Drinks will not be served in glasses or glass bottles for those to be consumed on the veranda or outside area / off site and drinks will otherwise be decanted into polycarbonate (or equivalent non-glass) serving or drinking vessels

3.    A noise management plan is to be agreed between the premises licence holder and Environmental Heath to include the condition that all doors and windows to be kept closed after 22.00 hours save for the purpose of entry and egress

4.    A direct telephone number for the Licence Holder/DPS/manager of the premises shall be always publicly available when the premises is open. Details of any complaints to be recorded in an incident book including details of the action taken by the licence holder/DPS/manager.



Therefore the agreed licensable hours are:


      Sale of Alcohol (Consumption both On & Off the Premises)

Monday to Saturday 1100 to 2300

Sunday Midday to 22.30

Christmas Eve and New Year’s Eve alcohol sales till 0030


      Opening hours

Monday to Saturday 0830 to 2330

Sunday 0830 to 2300

Christmas Eve and New Year’s Eve Closing at 0100


The operation of the premises under the licence shall be subject to the relevant mandatory conditions, conditions derived from the operation schedule highlighted in the application form and those agreed with Environmental Health.


The reasons for the decision are as follows:-


The licensing sub-committee accepted the applicant’s suggested amendment to the hours on Sunday for the sale of alcohol from noon to 22.30 hours and their agreement to limit the service of alcohol in glass containers to those intending to consume alcohol on the veranda/in external spaces.


The licensing sub-committee noted that no representations had been made by any of the responsible authorities in relation to the advertised application. Further, that the applicant had worked together with Environmental Health to agree a way forward to address potential concerns relating to noise (public nuisance), including the agreement of a noise management plan.


The licensing sub-committee noted the objections raised by other persons who were not present and heard from a number of other persons during the hybrid hearing both remotely and in person. The concerns raised were in relation to the licensing objectives of the prevention of crime and disorder, public safety, the prevention of public nuisance and the protection of children from harm.


The sub-committee was made aware that a significant number of ‘other persons’ who had both raised concerns and had commented in support were those living within the general vicinity of the premises and attached appropriate ‘weight’ to their comments accordingly.


The sub-committee felt that the applicants were overall very sympathetic to the objections raised by ‘other persons’ and keen to promote and  ...  view the full minutes text for item 38.



To consider any legal advice relating to any applications in the agenda.


[Note: Reports relating to confidential or exempt information may be excluded from those copies of the agenda provided for inspection by members of the public if they relate to matters during which the meeting is likely not to be open to the public.]


The sub-committee took into account all legal advice given in the meeting and during their deliberations.