Agenda and minutes

Area Planning Committee (Eastern)
Wednesday, 10th October, 2018 6.00 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Kunwar Khan  Democratic Services Officer

Items
No. Item

35.

Minutes

To confirm the Minutes of the Meeting held on 12 September 2018 (to be laid on the table half an hour before the meeting).

Minutes:

The Minutes of the Meeting held on 12 September were confirmed and signed.

 

36.

Apologies for Absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

37.

Declarations of Interests

To receive from Members declarations of interests in relation to any items included on the Agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

Minutes:

Cllr Mike Band declared a non pecuniary interest in agenda item 8.2, application WA/2017/2309, Land adjacent to Wheel Cottage on the basis that he was the Waverley Borough Council’s representative on the Surrey Hills AONB Board.

 

Cllr Kevin Deanus declared a non-pecuniary interest in agenda item 8.6, application WA/2018/1220, Land adjacent to Byway Cottage, as he was the Chairman of the Alfold Sports & Social Club which was based at the Recreation Ground which backed on the application site.

38.

Questions by Members of the Public

The Chairman to respond to any questions received from members of the public in accordance with Procedure Rule 10.

Minutes:

There were none.

39.

QUESTIONS FROM MEMBERS

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

Minutes:

There were none.

40.

Any Relevant Updates to Government Guidance or Legislation Since the Last Meeting

Officers to update the Committee on any changes to the planning environment of which they should be aware when making decisions.

Minutes:

Beth Howland-Smith, Development Manager, provided relevant update to Government guidance since the last meeting, which is listed as follows.

 

On 1st October, Regulations governing the imposition of pre-commencement conditions came into force.

 

From this date, planning permission may not be granted subject to a pre-commencement condition without the written agreement of the applicant to the terms of the condition except with the exception of specific circumstances.

 

For clarity, a pre-commencement condition for this purpose would be one which was imposed on a grant of full planning permission (but not an outline permission) and which must be complied with either before any building or operation comprised in the development is begun, or in the case of change of use, before the material change of use occurs.

 

The rationale behind this piece of legislation was the hope that local planning authorities will discuss conditions (including any pre-commencement conditions) during the processing of the application and before a final decision was made.  The local planning authority was expected to share with the applicant any draft pre-commencement conditions at the earliest possible opportunity.  If the applicant confirms their agreement to a pre-commencement condition in writing, then the pre-commencement condition could be imposed.

 

Where the local planning authority had not been able to obtain a written agreement, it could serve a notice under the Regulations which must state the condition, the full reasons for proposing it and an instruction that any substantive response must be received within 10 working days from the date the notice was given.  If the local planning authority did not receive a substantive response, the condition could be imposed without the written agreement of the applicant.

 

This means that Planning Committees could no longer impose pre-commencement conditions.  It would therefore be imperative for officers and Members to engage early on in the application process if it was considered that pre-commencement conditions were required.  On occasion, there would be times when the Committee, upon reflection, would like to see an additional condition imposed which would ordinarily be a pre-commencement condition.  In cases such as these, it might be that the desired outcome could be achieved using alternative wording  such as “prior to any above ground works” or “prior to occupation” in order for it not to constitute a pre-commencement condition.  The appropriateness of this would need to be decided on a case by case basis which highlighted the need for early officer/Member engagement.

 

If it became apparent during a Committee meeting that a pre-commencement condition was essential, the Committee resolution to approve would need to be subject to a time period for agreement from the applicant and a full reason for refusal would need to be drafted by the Committee in the event that the applicant did not agree.  The Committee would need be satisfied that, in the absence of this condition, the application would be fundamentally unacceptable so that a refusal on this basis could be robustly defended at appeal.

 

A briefing note would be issued shortly to all Members explaining  ...  view the full minutes text for item 40.

41.

Performance Against Government Targets pdf icon PDF 53 KB

Planning Performance and the Government target on quality on planning decision making will now be a standard item on the Area Planning Committee agenda. This was an agreed recommendation at Executive on 28 November 2017 and is part of the Development Management Service Improvement Plan.

 

The latest available statistics to follow in the update sheet.

Minutes:

The Committee noted the latest available planning performance report.

42.

Applications for Planning Permission pdf icon PDF 59 KB

Background Papers

 

Background papers (as defined by Section 100D(5) of the Local Government Act relating to reports are listed under the “Representations” heading for each planning application presented, or may be individually identified under a heading “Background Papers”.

 

The implications for crime, disorder and community safety have been appraised in the following applications but it is not considered that any consideration of that type arises unless it is specifically referred to in a particular report.

Minutes:

RESOLVED that the applications for planning permission be determined as set out below.

43.

Item A1, WA/2017/2309 - Land adjacent to Wheel Cottage, The Street, Hascombe, GU8 4JJ pdf icon PDF 462 KB

Proposal

 

Erection of 4 dwellings with associated car parking, landscaping and amenity space together with new access (revision of WA/2016/2432).

 

Recommendation A

 

That, subject to the completion of a Section 106 agreement to establish a management company and secure appropriate contributions for the management and maintenance of the car park area; conditions and informatives, permission be GRANTED.

 

Recommendation B

 

That, in the event that a Section 106 agreement is not completed within 6 months of the date of the resolution to grant outline permission, permission be REFUSED.

 

Minutes:

Proposal

 

Erection of 4 dwellings with associated car parking landscaping and amenity space together with new access (revision of WA/2016/2432).

 

RESOLVED that permission be GRANTED subject to the completion of a Section

106 agreement to establish a management company and secure appropriate contributions for the management and maintenance of the car park area as well

as conditions 1-25 and informatives 1-14.

 

RESOLVED that, in the event that a Section 106 agreement is not completed

within 6 months of the date of the resolution to grant outline permission,

permission be REFUSED.

 

Public speaking

 

In accordance with the Council’s arrangements for public participation at meetings, the following made representations in respect of the application, which were duly considered:

 

Nick Cobbold - Applicant/Agent

 

[Councillor Mary Foryszewski left the meeting at 6:36 pm, just after the first part of the aforementioned decision was made].

44.

Item B1, WA/2018/1210 - Plonks Farm Church Hill Shamley Green, GU5 0UD pdf icon PDF 197 KB

Proposal

 

Construction of an outdoor swimming pool.

 

Recommendation

 

That, subject to conditions, permission be GRANTED.

Minutes:

Proposal

 

Construction of an outdoor swimming pool.

 

Decision

 

RESOLVED that permission be GRANTED subject to condition 1 and 2 and informatives, as per the recommendation and an additional condition as set out below.

 

Condition 3

 

Within 3 months of the date of this decision, details of the boundary treatment shall be submitted to and approved in writing to the Local Planning Authority. The development shall be carried out in strict accordance wit the approved details and retained thereafter.

 

Reason

 

In the interest in residential amenity in accordance with Policy TD1 of the Local Plan Part 1 2018 and retained Policies D1 and D4 of the Local Plan 2002.

45.

Item B2, WA/2018/1372 - 1 - 17 Woodyers Close, Wonersh GU5 0RR pdf icon PDF 2 MB

Proposal

 

Application under Regulation 3 of the Town and Country Planning General Regulations 1992 for installation of replacement windows at 1-17.

 

Recommendation

 

That, subject to conditions, permission be GRANTED.

Minutes:

Proposal

 

Application under Regulation 3 of the Town and Country Planning General Regulations 1992 for installation of replacement windows at 1-17.

 

Decision

 

That, subject to conditions 1-2 and informative 1, permission be GRANTED.

46.

Item B3, WA/2018/1365 - Woodgers, 94 Horsham Road, Cranleigh, GU6 8DY pdf icon PDF 1 MB

Proposal

 

Erection of extensions and alterations.

 

Recommendation

 

That, subject to conditions, permission be GRANTED.

Minutes:

Proposal

 

Erection of extensions and alterations.

 

Decision

 

RESOLVED that, subject to conditions 1-2 and informative 1, as well as the new condition 3 listed below, the permission be GRANTED.

 

Condition 3

The extension hereby approved shall only be used for purposes ancillary to the dwelling known as Woodgers, 94 Horsham Road.

 

Reason

In the interest of the visual and residential amenity of the area in accordance with Policy TD1 of the Local Plan Part 1 2018 and retained Policies D1 and D4 of the Local Plan 2002.

47.

Item B4, WA/2018/1220 - Erection of 2 dwellings and associated works at Land Adjacent To Byway Cottage, Dunsfold Road, Alfold pdf icon PDF 2 MB

Proposal

 

Erection of 2 dwellings and associated works.

 

Recommendation

 

That, subject to conditions, permission be GRANTED.

Minutes:

This item was withdrawn from agenda.

48.

Item B5, WA/2018/0977 - Chapel Fields, Loxwood Road, Alfold GU6 8HW pdf icon PDF 782 KB

Proposal

 

Erection of 8 dwellings and a building to provide a mixed use retail (Use Class A1) and cafe (Use Class A3) together with associated works; Provision of a village parking area and open space (as amplified by surface water strategy document submitted 24/07/2018).

 

Recommendation

 

That permission be REFUSED.

Minutes:

This item was withdrawn from agenda.