Agenda and minutes

Area Planning Committee (Central)
Wednesday, 10th October, 2018 7.15 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Kunwar Khan  Democratic Services Officer

Note: Please note that due to a lengthy Eastern agenda prior to meeting, this meeting will start at 8 pm. 

Items
No. Item

32.

Minutes

To confirm the Minutes of the Meeting held on 12 September 2018 (to be laid on the table half an hour before the meeting).

Minutes:

The Minutes of the Meeting held on 12 September 2018 were confirmed and signed.

 

33.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillors Andrew Bolton, Tim Martin and Nicholas Holder.

34.

Declarations of Interests

To receive from Members declarations of interests in relation to any items included on the Agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

Minutes:

In relation to the last agenda item 8.4, application WA/2018/1224, 59 Edison House, the following interests were declared:

 

Cllrs Liz Wheatley and Nick Williams declared a non pecuniary interest each, as a personal friend with the applicants, and left the meeting for this item.

 

Chairman, Cllr David Else, declared a pecuniary interest, as an agent for this application and left the meeting for this item. Vice Chairman, Cllr Maurice Byham, chaired the Committee for this item in his absence.

 

Cllr Peter Martin declared a non-pecuniary interest, as a long standing personal friend of the applicant and left the meeting for this item.

 

Cllrs Stefan Reynolds, Maurice Byham and David Hunter declared a non-pecuniary interest each respectively as the applicant was known to them.

35.

Questions by Members of the Public

The Chairman to respond to any questions received from members of the public in accordance with Procedure Rule 10.

Minutes:

There were none.

36.

QUESTIONS FROM MEMBERS

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

Minutes:

There were none.

37.

Any Relevant Updates to Government Guidance or Legislation Since the Last Meeting

Officers to update the Committee on any changes to the planning environment of which they should be aware when making decisions.

Minutes:

Beth Howland-Smith, Development Manager, provided relevant update to Government guidance since the last meeting, which is listed as follows.

 

On 1st October, Regulations governing the imposition of pre-commencement conditions came into force.

 

From this date, planning permission may not be granted subject to a pre-commencement condition without the written agreement of the applicant to the terms of the condition except with the exception of specific circumstances.

 

For clarity, a pre-commencement condition for this purpose would be one which was imposed on a grant of full planning permission (but not an outline permission) and which must be complied with either before any building or operation comprised in the development is begun, or in the case of change of use, before the material change of use occurs.

 

The rationale behind this piece of legislation was the hope that local planning authorities will discuss conditions (including any pre-commencement conditions) during the processing of the application and before a final decision was made.  The local planning authority was expected to share with the applicant any draft pre-commencement conditions at the earliest possible opportunity.  If the applicant confirms their agreement to a pre-commencement condition in writing, then the pre-commencement condition could be imposed.

 

Where the local planning authority had not been able to obtain a written agreement, it could serve a notice under the Regulations which must state the condition, the full reasons for proposing it and an instruction that any substantive response must be received within 10 working days from the date the notice was given.  If the local planning authority did not receive a substantive response, the condition could be imposed without the written agreement of the applicant.

 

This means that Planning Committees could no longer impose pre-commencement conditions.  It would therefore be imperative for officers and Members to engage early on in the application process if it was considered that pre-commencement conditions were required.  On occasion, there would be times when the Committee, upon reflection, would like to see an additional condition imposed which would ordinarily be a pre-commencement condition.  In cases such as these, it might be that the desired outcome could be achieved using alternative wording  such as “prior to any above ground works” or “prior to occupation” in order for it not to constitute a pre-commencement condition.  The appropriateness of this would need to be decided on a case by case basis which highlighted the need for early officer/Member engagement.

 

If it became apparent during a Committee meeting that a pre-commencement condition was essential, the Committee resolution to approve would need to be subject to a time period for agreement from the applicant and a full reason for refusal would need to be drafted by the Committee in the event that the applicant did not agree.  The Committee would need be satisfied that, in the absence of this condition, the application would be fundamentally unacceptable so that a refusal on this basis could be robustly defended at appeal.

 

A briefing note would be issued shortly to all Members explaining  ...  view the full minutes text for item 37.

38.

Performance Against Government Targets pdf icon PDF 53 KB

Planning Performance and the Government target on quality on planning decision making will now be a standard item on the Area Planning Committee agenda. This was an agreed recommendation at Executive on 28 November 2017 and is part of the Development Management Service Improvement Plan.

 

The latest available statistics will be included with the update sheet.

Minutes:

The Committee noted the Council’s planning performance report against the Government targets.

39.

Applications for Planning Permission pdf icon PDF 59 KB

Background Papers

 

Background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to reports are listed under the “Representations” heading for each planning application presented, or may be individually identified under a heading “Background Papers”.

 

The implications for crime, disorder and community safety have been appraised in the following applications but it is not considered that any consideration of that type arises unless it is specifically referred to in a particular report.

Additional documents:

Minutes:

RESOLVED that the applications for planning permission be determined as set out below.

 

40.

Item A1, WA/2018/0692 - 23 Bourne Road, Farncombe GU7 3NL pdf icon PDF 643 KB

Proposal

 

Erection of extensions and alterations to existing Use Class A1 (retail) part of building to provide a retail and Use Class B1 (Office) building, erection of buildings to the side and the rear to provide 3 dwellings together with a Use Class D1 (Religious Meeting Hall): new and altered accesses onto Bourne Road and Molyneux Road; following demolition of existing bakery buildings (revised plans received 02/07/2018 and 02/08/2018).

 

Recommendation

 

That permission be GRANTED subject to conditions.

Minutes:

Proposal

 

Erection of extensions and alterations to existing Use Class A1 (retail) part of building to provide a retail and Use Class B1 (Office) building, erection of buildings to the side and the rear to provide 3 dwellings together with a Use Class D1 (Religious Meeting Hall): new and altered accesses onto Bourne Road and Molyneux Road; following demolition of existing bakery buildings (revised plans received 02/07/2018 and 02/08/2018).

 

Decision

 

RESOLVED that permission be GRANTED subject to conditions 1-30 and informatives 1-10, as well as, the new condition 31 listed below.

 

Condition 31

Prior to the first use of the D1 Religious Meeting Hall hereby approved, details of signage to be erected in the car parking area shall be submitted to and approved in writing by the Local Planning Authority. The signage shall be erected as approved and maintained thereafter unless otherwise agreed in writing with the Local Planning Authority.

 

Reason

In the interest of residential amenity in accordance with Policy TD1 of the Local Plan Part 1 2018 and retained Policies D1 and D4 of the Local Plan 2002.

 

Public speaking

 

In accordance with the Council’s arrangements for public participation at meetings, the following made representations in respect of the application, which were duly considered:

 

Sebastian Bone – Objector

Penny Rivers – Supporter

Cllr Ross Welland – Ward Councillor

41.

Item A2, WA/2018/0379 - The Manor House, Huxley Close, Godalming GU7 2AS pdf icon PDF 763 KB

Proposal

 

Change of Use from non-residential training and hotel use (Class D1 & C1) together with erection of an extension and detached building to provide 23 dwellings, parking, amenity space and associated works following the demolition of existing extension

 

Recommendation A

 

That, subject to conditions, informative and the completion of an appropriate legal agreement within 6 months of committee resolution that permission be GRANTED.

 

Recommendation B

 

That, in the event that the requirements of Recommendation A are not met, permission be REFUSED.

Minutes:

Proposal

 

Change of Use from non-residential training and hotel use (Class D1 & C1) together with erection of an extension and detached building to provide 23 dwellings, parking, amenity space and associated works following the demolition of existing extension.

 

Decisions:

 

Decision 1

That, subject to the completion of an appropriate legal agreement within 6 months of committee resolution and conditions 1-21 with amendments to conditions 1-7, 9-10, 16 & 21 set out on the update sheet, and further condition 22 on the second update sheet as well as informatives 1-13, along with an additional condition below about the water sustainability in accordance with Policy CC2, the permission be GRANTED.

 

Additional condition

Prior to the occupation of the dwellings, details shall be submitted to and be approved in writing by the Local Planning Authority to confirm that the dwellings have been completed to meet the requirement of 110 litres of water per person per day.

 

Decision 2

That, in the event that the requirements of Recommendation A are not met, permission be REFUSED for reasons set out on page 79.

 

Public speaking

 

Chris Thompson – Applicant

42.

Item B1, WA/2018/1224 - 59 Edison House, Flambard Way, Godalming GU7 1FF pdf icon PDF 983 KB

Proposal

 

Installation of window (revision of WA/2018/1086).

 

Recommendation

 

That, subject to conditions, permission be GRANTED.

Minutes:

Proposal

 

Installation of window (revision of WA/2018/1086).

 

Decision

 

That, subject to conditions 1-2 and informative 1, permission be GRANTED.