Agenda and minutes

Area Planning Committee (Central)
Wednesday, 23rd May, 2018 7.15 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Amy McNulty  Democratic Services Officer

No. Item


Appointment of Chairman

To confirm that Cllr David Else be appointed as the Chairman of the Central Area Planning Committee for the Council year 2018/19.


It was confirmed that Councillor David Else be appointed as Chairman of the Committee for the Council Year 2018-19.


Appointment of Vice Chairman

To confirm that Cllr Maurice Byham be appointed as the Vice Chairman of the Central Area Planning Committee for the Council year 2018/19.


It was confirmed that Councillor Maurice Byham be appointed as the Vice-Chairman of the Committee for the Council year 2018-19.



To confirm the Minutes of the Meeting held on 11 April 2018 (to be laid on the table half an hour before the meeting).


The Minutes of the Meeting held on 11 April 2018 were confirmed and signed.



Apologies for Absence

To receive any apologies for absence.


Apologies for absence were received from Councillors, Bob Upton, Maurice Byham, Anna James, Denis Leigh, Peter Martin and Stefan Reynolds.  


Declarations of Interests

To receive from Members declarations of interests in relation to any items included on the Agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.


Cllr David Else declared a  declared a pecuniary/ interest in agenda item B2 - Step

Cottage, 26 Shadyhanger, Godalming GU7 2HR, as he was the architect for the application. He left the room for consideration of this item.


As the Vice Chairman was not present at the meeting, Cllr Andrew Bolton took the Chair for the consideration of this item.  


Any Relevant Updates to Government Guidance or Legislation Since the Last Meeting

Officers to update the Committee on any changes to the planning environment of which they should be aware when making decisions.


Steve Weaver, the Development Control Manager, updated Members on the new system of applying for planning permission which came into effect at the start of that month. It applied to development where the “main purpose” was housing but some non-residential development may also be proposed as part of a housing-led mix. This application procedure was restricted to minor development comprising a maximum of up to nine dwellings, floorspace of under 1,000 sq. m or a site area of less than one hectare.


The application process was essentially a two stage one:

           Permission in Principle (PiP) stage – where the LPA settled the question of whether the site was suitable for development in principle and how much development the site was suitable for. An application for PiP must express the proposed development as a range and only need be accompanied by a form and a location plan.

           Technical details consent (TDC) stage – where the LPA assessed the detailed scheme.


In some respects the process was not dissimilar to the current process of an Outline Planning Application with all matters reserved, followed by a Reserved Matters application for details relating to appearance, means of access, landscaping, layout and scale which would continue to exist. However, the LPA had a much shorter time period to determine PiP and TDC applications, just five weeks for each, and the scope of the consideration of the initial PiP application was limited to matters of location, land use and amount of development only – all other matters being considered at the TDC stage.


In terms of public engagement, LPAs were required to advertise PiP applications only by displaying a site notice on or near the site and advising that representations must be made within a period of not later than 14 days. Whilst there was no statutory requirement to write to adjoining residents, it had been agreed with the Portfolio Holder that they would do so – but again they could only give a 14 day response period.


Given the challenging timescales in play, as well as adding applications to the weekly Planning lists in the normal way, officers would be notifying ward councillors and Town/Parish Councils directly on receipt of any PiP application in order that they could quickly appraise themselves of the case and any queries they might have.


As mentioned above, the time period for a decision on a PiP was five weeks from the date of receipt. If the applicant was willing, it was possible to agree an extension of time to the determination period. (NB The current period for the determination of planning applications of this nature is eight weeks). PiP applications could be refused and, if this was the case, this refusal could be appealed. If a decision was not made within the prescribed five weeks period there was no automatic permission although the applicant could appeal on the basis of a non-determination.


In terms of referrals to Committee, whilst it wouls be possible for a  ...  view the full minutes text for item 6.


Performance Against Government Targets pdf icon PDF 49 KB

Planning Performance and the Government target on quality on planning decision making will now be a standard item on the Area Planning Committee agenda. This was an agreed recommendation at Executive on 28 November 2017 and is part of the Development Management Service Improvement Plan.


The latest available statistics are attached.


The Committee noted the latest performance statistics noted in the report.


Applications for Planning Permission pdf icon PDF 39 KB

Background Papers


Background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to reports are listed under the “Representations” heading for each planning application presented, or may be individually identified under a heading “Background Papers”.


The implications for crime, disorder and community safety have been appraised in the following applications but it is not considered that any consideration of that type arises unless it is specifically referred to in a particular report.


RESOLVED that the applications for planning permission be determined as set out below.



Item B1, WA/2017/1750 - Wyatts Almshouses, Wyatts Close, Godalming pdf icon PDF 2 MB



Erection of 6 dwellings and alterations to existing almshouses.




That, subject to conditions, permission be GRANTED.



Erection of 6 dwellings and alterations to existing almshouses




RESOLVED that permission be GRANTED subject to conditions 1-9 and informatives 1-5.



Item B2, WA/2018/0396 - Step Cottage, 26 Shadyhanger, Godalming pdf icon PDF 2 MB



Erection of extensions and car port.




That, subject to conditions and consideration of the views of the Council’s Tree and Landscape Officer, permission be GRANTED.



Erection of extensions and car port



RESOLVED that subject to conditions 1-2, an extra condition in relation to glazed glass noted below and informative 1 permission be GRANTED


3.         The high level window in the south western flank elevation of the extension hereby permitted shall be glazed with purpose made obscure glasing to the extent that intervisibility was excluded and shall be retained.