Agenda and decisions

Executive - Tuesday, 29th November, 2022 6.00 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Louise Fleming  Democratic Services & Business Support Team Manager

Items
No. Item

1.

APOLOGIES FOR ABSENCE

To receive apologies for absence.

2.

MINUTES

To confirm the Minutes of the Meeting held on 1 November 2022.

3.

DECLARATIONS OF INTERESTS

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

4.

QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public for which notice has been given in accordance with Procedure Rule 10.

 

The deadline for receipt of questions is 5pm on Tuesday 22 November 2022.

5.

QUESTIONS FROM MEMBERS OF THE COUNCIL

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

The deadline for receipt of questions is 5pm on Tuesday 22 November 2022.

 

Question received from Councillor Jenny Else to the Portfolio Holder for Finance, Commercial and Assets:

 

“I would like to know WHY the name of the proposal for changes to Crown Car Park and the Burys site was changed from "The Burys Project" to "Godalming regeneration' when it is not a 'regeneration' of Godalming at all?

 

Was it anything to do with the criteria to validate a potential application for a government loan, to implement the project.?”

 

 

6.

Leader's and Portfolio Holders' Updates

7.

Medium Term Financial Plan (MTFP) mid-year review 2022/23 pdf icon PDF 656 KB

This report outlines the latest projections for the MTFP.  It highlights the emerging pressures on the General Fund Revenue budget which have been identified at the time of writing and estimates their financial impact on the Council’s services and finances.

 

This report is authored in the context of extraordinary economic uncertainty, volatility. The risks facing the General Fund finances (to the extent that they’ve been identified) are presented to alert members to further threats to achieving the MTFP. For completeness, it should also be noted that, while the scope of this report doesn’t extend to either the HRA or the Council’s corporate “capital” projects these are subject to the same economic factors and are being monitored separately.

 

This report contains the following Annexes:

·       Annexe 1 – Q2 Performance Summary

·       Annexe 2 – Inflation Position Statement

·       Annexe 3 – Updated General Fund MTFP

 

Recommendation

 

That the Executive:

        i.             note the 2022/23 forecast position General Fund

       ii.             note the emerging pressures and risks set out in the report

     iii.             note the position regarding the General Fund capital programme and individual capital projects

 

Additional documents:

Decision:

RESOLVED that

 

     1.          the 2022/23 forecast position General Fund be noted;

     2.          the emerging pressures and risks set out in the report be noted; and

     3.          the position regarding the General Fund capital programme and individual capital projects be noted.

 

Reason:

The annual General Fund budget is a major decision for the Council and setting a balanced budget is a statutory requirement. The worsening economic climate necessitates a review of the MTFP in the light of its financial impacts on the council: the Council must act quickly to ensure the risk of a net budget shortfall is addressed so that the Council can continue to function.

 

This report follows up on actions identified in the outturn report agreed by Executive in July. Scrutiny of this MTFP through a Mid-Year Review demonstrates transparency and good governance.

 

[This report is for noting and therefore not subject to call-in]

8.

Housing Revenue Account Business Plan Strategic Review pdf icon PDF 447 KB

This report sets out the revised Housing Revenue Account Business Plan strategy following the completion of the strategic review commissioned in February 2022.

 

This report contains the following Annexes:

·                 Annexe 1 – HRA Business Plan 2022/23 to 2052/53 

·                 Annexe 2 – Housing Reserves

·                 Annexe 3 – Housing New Build Summary

 

Recommendation

 

It is recommended that the Executive, after considering the comments from the Landlord Services Advisory Board and Resources Overview and Scrutiny Committee, make the following recommendations to Council, that:

 

1.     To approve the revised HRA business plan strategy set out in this report.

2.     To approve the proposed movements, restrictions and purposes of reserves as set out in annexe 2.

 

Additional documents:

Decision:

RESOLVED that the Executive, after considering the comments from the Landlord Services Advisory Board and Resources Overview and Scrutiny Committee, recommends to Council:

 

1.               To approve the revised HRA business plan strategy set out in this report.

2.               To approve the proposed movements, restrictions and purposes of reserves asset out in annexe 2.

 

Reason:

To provide the resources to fund Waverley Borough Council’s Landlord Services operations, maintenance programme, zero carbon commitments and building new affordable homes on a long-term financially sustainable basis.

 

[This is a recommendation to Council and therefore not subject to call-in]

9.

Addendum to Discretionary Energy Rebate Scheme pdf icon PDF 223 KB

In February 2022 the government announced a package of support known as the Energy Rebate to help households with rising energy bills. The scheme includes a £150 rebate to all properties in council tax band A-D with criteria set by the government (the main scheme). The announcement includes a discretionary fund to support other financially vulnerable energy bill payers not covered under the main scheme, or to provide carefully ‘top-up’ payments to the most vulnerable households. The Executive approved the local discretionary scheme on 7th June.

 

Under the current eligibility criteria of the local Discretionary Scheme only 47% of the £216,000 available funding been paid out so far.  Any unspent funding by 30 November 2022 will be required to be repaid back to government. This reports sets out an addendum to the Waverley Discretionary Energy Rebate Scheme to enable the remaining £114,600 funding to be passed on to households.

 

Recommendation

 

It is recommended that the Executive approve an addendum to the Discretionary Energy Rebate Scheme under the eligibility criteria as follows:

 

The fund can also be used to give an award to any pensioners who are in receipt of Council Tax Support without the need for an application process.  This will result in 2,000 awards of £55, to each pensioner.

Additional documents:

Decision:

RESOLVED that an addendum to the Discretionary Energy Rebate Scheme under the eligibility criteria be approved as follows:

 

The fund can also be used to give an award to any pensioners who are in receipt of Council Tax Support without the need for an application process.  This will result in 2,000 awards of £55, to each pensioner.

 

Reason:

Waverley has been allocated discretionary funding of £216,600 to support those suffering financial hardship as a result of the rising energy cost. In the event of an overspend, no additional funding will be provided from government. Therefore, the discretionary scheme criteria was set to support the most vulnerable that has not had a payment from the main scheme. The remaining funding can now be targeted to pensioners as a small topup without the need for an application process. 

 

The scheme is widely published and available on the Waverley website. It is promoted by officers from Council Tax, Benefits, Housing, Communication and by local charities and councillors.

 

[This decision was taken under urgency procedures and is therefore not subject to call-in]

10.

HRA Business Plan Review - New Build Housing Delivery pdf icon PDF 567 KB

Purpose of this report:

 

·       Is to provide members with an overview of the proposed new build housing schemes which are in a position to deliver through entry into a build contract with a contractor.

 

·       Seek member approval to the recommendations made for each project as set out in business cases within Annexe 1 using the financial strategy as set out in the Housing Revenue Account Business Plan Strategic Review Report and Annexes 1-3.

 

·       Seek member approval of the revised budgets as set out in Annexe 2.

 

Recommendation

 

2.1      It is recommended that the Executive, consider this report and information within the Annexes and make the following recommendations to Council as set out in business cases in Annexe 1 of this report and summarised Annexe 2.

 

·       Annexe 1a - Site C Ockford Ridge, Godalming – members previously approved budgets for the scheme in annual Budget Council Meeting for the delivery of 30 new homes and retrospective approval is sought for transparency of the total scheme cost (full cost not previously reported) supported by the viability assessment and net revenue impact in the business case

·       Annexe 1b - Aarons Hill, Godalming – members approve the delivery of 4 new homes and scheme costs

·       Annexe 1c - Hartsgrove, Chiddingfold – members approve the delivery of 5 new homes and scheme costs

·       Annexe 1d - Pathfield, Chiddingfold – members approve the delivery of 11 new homes and scheme costs

·       Annexe 1e - Queens Mead, Chiddingfold – members approve the delivery of 8 new homes and scheme costs

·       Annexe 1f -Turners Mead, Chiddingfold – members approve the delivery of 2 new homes and scheme costs

·       Annexe 1g - Riverside Court, Farnham – members approve the delivery of 2 new homes and the scheme cost

·       Annexe 1h – Woodside Park, Cattershall Lane – members approve the delivery of 12 new homes and scheme costs

 

2.2      It is recommended that Executive approve the budgets for each scheme totalling £21,252,208m as set out in Annexe 2.

Additional documents:

Decision:

RESOLVED that the Executive recommends to Council

 

1.     the following be approved as set out in business cases in Annexe 1 of the report and summarised in Annexe 2:

 

·       Annexe 1a - Site C Ockford Ridge, Godalming – members previously approved budgets for the scheme in annual Budget Council Meeting for the delivery of 30 new homes and retrospective approval is sought for transparency of the total scheme cost (full cost not previously reported) supported by the viability assessment and net revenue impact in the business case

·       Annexe 1b - Aarons Hill, Godalming – members approve the delivery of 4 new homes and scheme costs

·       Annexe 1c - Hartsgrove, Chiddingfold – members approve the delivery of 5 new homes and scheme costs

·       Annexe 1d - Pathfield, Chiddingfold – members approve the delivery of 11 new homes and scheme costs

·       Annexe 1e - Queens Mead, Chiddingfold – members approve the delivery of 8 new homes and scheme costs

·       Annexe 1f -Turners Mead, Chiddingfold – members approve the delivery of 2 new homes and scheme costs

·       Annexe 1g - Riverside Court, Farnham – members approve the delivery of 2 new homes and the scheme cost

·       Annexe 1h – Woodside Park, Cattershall Lane – members approve the delivery of 12 new homes and scheme costs.

 

2.     the budgets for each scheme totalling £21,252,208m be approved as set out in Annexe 2.

 

Reason:

To seek Full Council approval for the development projects described in this report and Annexe 1 a–h as part of the council’s new affordable homes programme financed in compliance with the HRA Business Plan Strategic Review report.

 

[This is a recommendation to Council and therefore not subject to call-in]

11.

Wey Court East Project Update pdf icon PDF 131 KB

Council on the 19 October 2021 agreed the funding for a project at Wey Court East in Farnham to facilitate its use and secure a lease.  This report updates members on the progress of that project.

 

Due to commercial sensitivities the detail is provided in exempt annexe 1.

 

Recommendation

 

It is recommended that the Executive:

1)    Note the new lease proposals to be approved under the Scheme of Delegation by the Executive Head of Assets and Property.

2)    Give approval for further funding as detailed in exempt annexe 1.

3)    Delegates to the Executive Head of Assets and Property the tendering and entering into contract and associated agreements for the delivery of the works required.

 

Additional documents:

Decision:

RESOLVED that

 

1.     The new lease proposals to be approved under the Scheme of Delegation by the Executive Head of Assets and Property be noted;

2.     further funding be approved as detailed in exempt annexe 1; and

3.     authority be delegated to the Executive Head of Assets and Property the tendering and entering into contract and associated agreements for the delivery of the works required.

 

Reason:

The reason is set out in the exempt annexe 1.

 

[Resources Overview and Scrutiny Committee]

12.

69 High Street Project Initiation Document pdf icon PDF 130 KB

To inform the Executive of the objectives, risks and governance arrangements for the regeneration project at 69 High Street Godalming.

 

Recommendation

 

It is recommended that the Executive note the Project Initiation Document (PID).

Additional documents:

Decision:

RESOLVED that the Project Initiation Document (PID) be noted.

 

Reason:

To comply with approval and governance arrangements as defined within the PID.

 

[This report is for noting and therefore not subject to call-in]

13.

Local Plan Part 2 Update pdf icon PDF 350 KB

The purpose of this report is to update the Executive on the examination of LPP2 and to outline how LPP2 will be progressed as quickly as possible to adoption.

 

The Inspector has advised that he considers no further Main Modifications (MMs), over and above those already discussed through the hearing sessions, are necessary to make the plan sound and/or legally compliant.

 

The Inspector will not be issuing a post-hearings letter and has instead asked the Council to finalise the schedule of MMs and to proceed with public consultation. He will take account of representations on the MMs in finalising his report.

 

Recommendation

 

It is recommended that the Executive notes the draft schedule of Main Modifications (MMs) at Annexe 1 and the indicative timetable for finalising LPP2 in section 5 of this report.

Additional documents:

Decision:

RESOLVED that the draft schedule of Main Modifications (MMs) at Annexe 1 and the indicative timetable for finalising LPP2 in section 5 of the report be noted.

 

Reason:

To alert the Executive to the Main Modifications that the Inspector currently considers necessary to make LPP2 sound and/or legally compliant and to enable the planning policy team to prioritise work on the final stages of preparing LPP2.

 

[This report is for noting and therefore not subject to call-in]