Agenda

Executive - Tuesday, 5th July, 2022 6.00 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Louise Fleming  Democratic Services & Business Support Team Manager

Items
No. Item

1.

APOLOGIES FOR ABSENCE

To receive apologies for absence.

2.

MINUTES

To confirm the Minutes of the Meeting held on 7 June 2022.

3.

DECLARATIONS OF INTERESTS

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

4.

QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public for which notice has been given in accordance with Procedure Rule 10.

 

The deadline for receipt of questions is 5pm on Tuesday 28 June 2022.

5.

QUESTIONS FROM MEMBERS OF THE COUNCIL

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

The deadline for receipt of questions is 5pm on Tuesday 28 June 2022.

 

6.

Leader's and Portfolio Holders' Updates

7.

Recommendations from the Overview and Scrutiny Committees pdf icon PDF 265 KB

To consider any recommendations made by the Resources and Services Overview and Scrutiny Committees at their meetings on 20 and 21 June 2022 respectively.

8.

Tenancy Strategy pdf icon PDF 421 KB

Officers are seeking Executive recommendation to adopt the revised Tenancy Strategy.

 

Recommendation

 

It is recommended that the Executive Committee approves the Tenancy Strategy and recommends adoption to Full Council.  Strategy to come into effect on Monday 4 September 2022 in line with the revised Tenancy Agreement and Tenancy Policy.

Additional documents:

9.

Godalming Greenway Gateway route selection pdf icon PDF 472 KB

The council is promoting greater cycling and walking, as part of the Climate Emergency response, to reduce carbon emissions and improve air quality. As well as supporting with Surrey County Council (SCC) to develop a spinal Guildford to Godalming Greenway, Waverley is leading on a project to deliver an east – west ‘Gateway’ section.

 

The purpose of this report is to:

 

a. inform the executive of the results of the public consultation and the route selection for both Philips Memorial Park and The Burys;

b. seek approval to continue to detailed design, costing and procurement of the recommended routes.

 

Recommendation

 

It is recommended that the Executive:

a. Approve the new Sports Pavilion alignment route of the Godalming Greenway Gateway as the preferred route through Phillips Memorial Park and proceed to Phase 2 of the project.

b. Approve the “cycle street” option for The Burys section of the Greenway Gateway for SCC to include in the main Godalming Greenway contraction phase.

 

Additional documents:

10.

Woolmer Hill 3G project update pdf icon PDF 156 KB

To update the Executive on the progress made on obtaining funding, to the sum of £672,947 for a new 3G artificial pitch at Woolmer Hill Sports ground.

 

To authorise the restriction from the Football Foundation for the grant to fund the building of the 3G pitch.

 

To authorise a budget of up to £10,000 for external legal support as there is no longer an internal resource available.

 

Recommendation

 

·         The Executive approve the restriction requested by the Football Foundation to secure the grant allocation of £672,947 to build the 3G pitch.  The restriction is for 21 years and is to prevent the Council selling or letting the premises without the Football Foundation’s knowledge or consent.

 

·         The Executive approve the budget of £10,000 for external legal support to complete the necessary checks and documentation stipulated by the Football Foundation.

 

Additional documents:

11.

Godalming Regeneration Project pdf icon PDF 165 KB

Obtain approval to progress to the next governance stage of the Central Godalming Regeneration Project. This project was formerly known as The Burys Development Project[1] but it has been renamed to reflect the size and multi-site nature of the scheme and its strategic importance to central Godalming and town centre housing.

 

Authorise funds to progress the project through to planning pre-application stage and assessments of detailed viability and delivery options.

 

Recommendation

 

It is recommended that the Executive:

 

      i.        Agree to change the name of the Burys Development Project to the Central Godalming Regeneration Project

 

    ii.        Recommends to Council to approve a supplementary estimate of £164,000 to progress the project to the next phase (3), including preliminary public engagement, to be funded from the Property Investment reserve.

 

   iii.        Note that phase 3 of the scheme will progress to a formal planning pre-application submission  that, subject to the outcome of the engagement process, may include the following elements:

 

-       A residential scheme and public car parking at Crown Court Car Park to bring much needed housing into the centre of Godalming

-       A retrofit of The Burys for office working space to reflect new ways of working, and increased car parking provision at The Burys site to allow for loss of car parking at Crown Court Car Park

-       A residential and/or car parking scheme at the Wharf Car Park on Woolsack Way

 



.

12.

Community Governance Review of Towns and Parishes in the Waverley Borough Council Area Final Recommendations pdf icon PDF 150 KB

A Community Governance Review (CGR) looks at the governance arrangements of the towns and parishes in the area under review and seeks to ensure that these are reflective of the identities and interests of the community in that area.

 

At Full Council on 14 December 2021, the Council approved the commencement of a CGR and its terms of reference. The first stage of consultation took place between 17 January 2022 and 25 February 2022. At Full Council on 17 May 2022, the method to evaluate the submissions in the initial consultation and the commencement of the second stage of consultation was approved.

 

The purpose of this report is to report the final recommendations to the Executive.

 

Recommendation

 

That the Executive recommends to Full Council that:

 

(a)   the final recommendations as set out in annexe 1 are approved; and

 

(b)  consent is sought from the Local Government Boundary Commission for England (LGBCE) to:

 

                     i.        amend the boundaries in their final recommendations for new Borough wards to ensure the boundaries are coterminous; and

                    ii.        change the Town Council size and warding arrangements for Farnham, Godalming and Haslemere.

 

Additional documents:

13.

Financial Outturn 2021/22, Medium Term Financial Plan (MTFP) & Housing Revenue Account (HRA) Business Plan Monitoring 2022/23 pdf icon PDF 616 KB

·            To report the financial outturn for the year 2021/22 for the General Fund and HRA against revenue and capital budgets.

·            To report the outcome of the review of general fund reserves within the scope of the MTFP, as committed to in the budget report to Council in February.

·            To alert members to emerging pressures and risks to the 2022/23 budget and the general fund MTFP

·            To note the ongoing strategic review of the HRA Business Plan  

 

        This report contains the following Annexes:

 

        Annexe 1 – General Fund revenue outturn 2021/22 summary

        Annexe 2 – General Fund capital outturn 2021/22 summary

       Annexe 3 – HRA revenue outturn 2021/22 summary

        Annexe 4 – HRA capital outturn 2021/22 summary

       Annexe 5 – Capital Receipts Flexibility 2021/22

        Annexe 6 – General Fund reserves within the scope of the MTFP

 

Recommendation

 

That the Executive:

                    i.       note the 2021/22 outturn position for the HRA and General Fund including the agreed budget carry forward amounts

                   ii.       note the emerging pressures and risks set out in the report and, in the light of these, ask officers to undertake a mid-year review of the MTFP including any reprioritisation of capital schemes, and report to Council in October via overview and scrutiny committee.

                  iii.       recommend to Council to approve the schedule of reserves in Annexe 6 including the purpose, allowable use and the proposed movements in 2021/22 and to agree a delegation to the S151 officer to agree draw down from the reserves if the use is in line with the approved purpose. 

                  iv.       recommend to Council to make the change to the treasury management strategy threshold for the maximum investment for an individual counterparty as set out in paragraph 8.2.

                   v.       approve the capital receipt flexibility strategy as detailed in paragraph 9.3 to utilise the extended flexibilities around funding.

 

 

Additional documents:

14.

EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

 

Recommendation

 

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified at the meeting in the revised Part 1 of Schedule 12A to the Local Government Act 1972.

 

15.

ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.