Agenda and decisions

Executive - Tuesday, 18th January, 2022 6.00 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Louise Fleming  Democratic Services & Business Support Team Manager

Items
No. Item

1.

MINUTES

To confirm the Minutes of the Meeting held on 14 December 2021.

3.

DECLARATIONS OF INTERESTS

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

4.

QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public for which notice has been given in accordance with Procedure Rule 10.

 

The deadline for receipt of questions is 5pm on Tuesday 11 January 2022.

 

5.

QUESTIONS FROM MEMBERS OF THE COUNCIL

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

The deadline for receipt of questions is 5pm on Tuesday 11 January 2022.

6.

Leader's and Portfolio Holders' Updates

7.

Affordable Homes Delivery Strategy - to approve strategy for consultation pdf icon PDF 403 KB

Officers are seeking Executive approval for the draft Affordable Homes Delivery Strategy and supporting evidence studies to be published for public consultation between 27 January and 24 February 2022.

 

Recommendation

 

It is recommended that the Executive Committee approves the draft Affordable Homes Delivery Strategy and supporting evidence studies to be published for public consultation between 27 January and 24 February 2022.

 

 

Additional documents:

Decision:

RESOLVED that the draft Affordable Homes Delivery Strategy and supporting evidence studies be approved to be published for public consultation between 27 January and 24 February 2022.

 

Reason: To have an Affordable Homes Delivery Strategy which is fit for purpose and sets out our priorities for new affordable homes in the borough.

 

[Services Overview and Scrutiny Committee]

 

8.

Housing Revenue Account Progress report April - November 2021 pdf icon PDF 442 KB

To share the Landlord Service Advisory Board HRA progress report and request virements to balance the budget.  The report was shared with the Board on 2 December and updated by Finance on 13 December to reflect the November budget monitoring information. 

 

The report will provide the Executive with a status update on the income and expenditure of the HRA Revenue and Capital Accounts for the first seven months of 2021/22.  Informing the Executive of the financial performance of the service with information on the balance of the account, any underspends and overspends and requested virements. 

 

Recommendation

 

It is recommended that the Executive approves virements[1] of budgets within the HRA to realign the budget to need as detailed in Annexe 1.

 

 

 



[1] To move funds from one budget to another

Decision:

RESOLVED that virements[1] of budgets within the HRA to realign the budget to need as detailed in Annexe 1 to the report be approved.

 

Reason: To update the HRA budgets according to needs and ensure services and works continue to be delivered during 2021/22.  The original HRA budget for 2021/22 was agreed by Council in February 2021 during the Covid-19 pandemic.  In light of changes in needs from tenants, access to suppliers, contractors etc. this report seeks to provide an update to the Landlord Services Advisory Board and realign budgets in line with the current identified needs.  

 

[Policy Overview and Scrutiny Committee]



[1] To move funds from one budget to another

9.

Housing Maintenance Procurement Outcome report pdf icon PDF 222 KB

To update Executive Members on the outcome of the Housing Maintenance, Responsive Repairs, Void Refurbishment and Disabled Adaptations Contract procurement.  The Executive resolved to the procurement exercise on 7 January 2020 (minutes EXE 52/19 52.2.3).  To confirm that following the tender evaluation process Ian Williams Ltd achieved the highest combined scores for price and quality.

 

Recommendation

 

It is recommended that Members:

·         note this report as true reflection of the procurement process undertaken for the housing maintenance service, and note that following the tender evaluation process Ian Williams Ltd achieved the highest combined scores for price and quality

·         instruct officers to report to the Landlord Services Advisory Board within nine months on the outcome of the mobilisation of the new contract and the performance of the contractor.

 

 

Decision:

RESOLVED that

 

1.    The procurement process undertaken for the housing maintenance service be noted, and that following a comprehensive tender evaluation process, Ian Williams Ltd achieved the highest combined scores for price and quality and has been confirmed as the preferred bidder and subject to contract and final due diligence, will be awarded the contract.

2.    Officers be requested to report to the Landlord Services Advisory Board within nine months on the outcome of the mobilisation of the new contract and the performance of the contractor.

 

Reason: To share the outcome of the procurement exercise and demonstrate the adherence to procurement rules

 

[Services Overview and Scrutiny Committee]

10.

Waverley Borough Council Draft Tree & Woodland Policy pdf icon PDF 367 KB

Following incorporation of comments from the Services Overview & Scrutiny Committee of the 24th of November, at Annexe 1 is the final draft of the Council’s Tree and Woodland Policy for approval by Executive.

 

Recommendation

 

It is recommended that the Executive approves the Tree and Woodland Policy attached at annexe 1 to the report.

Additional documents:

Decision:

RESOLVED that the Tree and Woodland Policy attached at annexe 1 to the report be approved

 

Reason: Public, Government and industry awareness of climate change and the fragile state of our environments, locally, nationally and internationally has never been higher or the importance of action so urgent.  Tree planting and appropriate management of existing trees and woodlands owned by the Council are even more important as part of these concerns.  There is therefore a need for a consistent and comprehensive approach to the Council’s tree and woodland management, beyond considering trees solely from a liability perspective.

 

[Services Overview and Scrutiny Committee]

11.

Capital Projects pdf icon PDF 333 KB

To approve the list of projects for some of the remaining capital funds for 2021-22 funds. 

 

Recommendation

 

It is recommended that the Executive:

1.    Note the Asset Management Plan (AMP) produced by the Engineers for pavilions across the Borough and the RAG rating to prioritise works that are now critical

2.    Approve the value of up to £76,080* from the 2021-22 capital budget

[*full amount subject to clarification of approved works with Bourne Community Group].

 

 

Additional documents:

Decision:

RESOLVED that

 

1.    The Asset Management Plan (AMP) produced by the Engineers for pavilions across the Borough and the RAG rating to prioritise works that are now critical be noted

2.    The value of up to £76,080* be approved from the 2021-22 capital budget

[*full amount subject to clarification of approved works with Bourne Community Group].

 

Reason: For urgent maintenance works required to Waverley pavilions to take place now that a strategic AMP has been produced.

 

[Services Overview and Scrutiny]

 

12.

Tax Strategy 2022-24 pdf icon PDF 209 KB

The purpose of this report is to demonstrate that the Council acknowledges its responsibilities with regard to tax by preparing and submitting for approval a Tax Strategy.

 

Recommendation

 

It is recommended that the Executive approves the Tax Strategy 2022-24 at Annexe 1.

Additional documents:

Decision:

RESOLVED that the Tax Strategy 2022-24 at Annexe 1 to the report be approved.

 

Reason: The Council is required to have in place a Tax Strategy to fulfil its responsibilities under the Legislation in Criminal Finances Act 2017, and to respond appropriately to the ‘Tackling tax evasion: Government guidance for the corporate offences of failure to prevent the criminal facilitation of tax evasion’ Government guidance issued in September 2017.

 

[Policy Overview and Scrutiny Committee]

13.

EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

 

Recommendation

 

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified at the meeting in the revised Part 1 of Schedule 12A to the Local Government Act 1972.

 

14.

ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.