Agenda and decisions

Executive - Tuesday, 7th September, 2021 6.00 pm

Venue: Council Chamber, Council Offices, The Burys, Godalming

Contact: Louise Fleming  Democratic Services & Business Support Team Manager

Items
No. Item

2.

MINUTES pdf icon PDF 259 KB

To confirm the Minutes of the Meeting held on 22 June 2021.

3.

DECLARATIONS OF INTERESTS

To receive from members, declarations of interest in relation to any items included on the agenda for this meeting, in accordance with the Waverley Code of Local Government Conduct.

4.

QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public for which notice has been given in accordance with Procedure Rule 10.

 

The deadline for receipt of questions is 5pm on Tuesday 31 August 2021.

 

5.

QUESTIONS FROM MEMBERS OF THE COUNCIL

The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11.

 

The deadline for receipt of questions is 5pm on Tuesday 31 August 2021.

6.

Leader's and Portfolio Holders' Updates

7.

Report back from VFM O&S on call-in (Property Matter)

The Value for Money Overview and Scrutiny Committee considered a call-in of a decision taken by the Executive on 22 June 2021 (Property Matter) at its meeting on 12 July 2021 and RESOLVED:

 

(i)            not to refer the Executive’s decision back to the Executive for reconsideration; and

 

(ii)           to recommend to the Executive that highly complex decisions (as exemplified by the matter under discussion) are communicated thoroughly to all Members, and are the subject of interactive Member briefings and discussion at an early stage in the decision-making process, and are subject to formal pre-decision scrutiny by Overview & Scrutiny and/or Audit Committee.

 

8.

Report of the working group on Housing Design Standards pdf icon PDF 276 KB

To inform the Executive of the findings of the Housing Overview & Scrutiny Committee’s Working Group on Housing Design Standards.

 

To ask the Executive to consider the Working Group’s recommendations.

 

Recommendation

 

2.1       That the Executive agrees the report included as Annexe 1 and adopt its recommendations.

 

Additional documents:

Decision:

RESOLVED that

 

That the report included as Annexe 1 be agreed and its recommendations be adopted with one amendment to recommendation 12:

 

That the Working Group’s recommendations as amended below be endorsed:

 

1.    Retain the standards set out in Annexe 1, Appendix A

2.    New homes shall be built with alternative heat sources to gas boilers.

3.    The design standards should be mindful of facilitating parcel deliveries and reducing the strain on those making deliveries of parcels and letters.

4.    Set standards for the future and explicitly connect the Council’s housing design standards and its asset management plan in order to avoid retrofits.

5.    The Council implements the SAP 10 assessment methodology as part of the assessment process to deliver net zero carbon homes.

6.    The Council should align its plans for future developments with the timeframes contained in the “LETI Climate Emergency Design Guide”.

7.    The Council should work with our contractors and their supply chains through the tender process to work to achieve carbon neutrality as measured by a RICS whole life carbon assessment by 2030.

8.    All new properties developed by the Council should receive a SAP rating of 100 to enable them to be Energy Efficiency A-rated with an Environmental Rating 99A (CO2 emission rate 0 tonnes/year) – net zero carbon in operation.

9.    The Council should make the budgetary provision necessary to achieve the standards outlined in this report to deliver a net zero home in operation measured using Part L 2021.

10. That the Council should not pursue Passivhaus accreditation unless there is a compelling additional reason to do so, for example, if grant funding is conditional upon achieving it.

11. New occupants of any mechanically ventilated properties should be provided with sufficient information and training to ensure the property performs in operation as in design.

12. The Council should design and build homes such that renewable energy can be generated on-site to achieve the best results in terms of the standards set out in Recommendation 8 given the range of technologies and fabric measures available.

13. The Council should build homes using modern methods of construction, for example, timber frame.

14. The Council shall update the standards for new build properties in light of Building a Safer Future: Independent Review of Building Regulations and Fire Safety (Final Report) [May 2018] by Dame Judith Hackitt.

15. The Council should seek and apply best practice in the design of space for refuse and recycling containers.

16. Addition of further in-use sound test sampling as part of the Employer’s Requirements.

17. All new Council properties should be built on the assumption that during their lifespan electric vehicles will entirely displace those powered by internal combustion engines. This means providing charging infrastructure on parking spaces provided on land owned or controlled by the Council. Where parking spaces are provided elsewhere, the Council should ensure the necessary conduits are installed to allow for the easy installation of charging infrastructure if the demand arises.

18. Where the  ...  view the full decision text for item 8.

9.

Request for supplementary estimate to produce a Climate Change and Sustainability Supplementary Planning Document (SPD) pdf icon PDF 242 KB

The purpose of this report is to seek approval for a supplementary estimate to cover the fees of an external consultant to prepare a Climate Change Supplementary Planning Document (SPD). This report sets out that the Planning Service does not have sufficient identified budget to meet these fees

 

Recommendation

 

2.1       It is recommended that the Executive approve the supplementary estimate attached as Annexe 1 to this report for up to an additional £30,000 to go towards meeting the fees of procuring external consultants to prepare the Climate Change SPD, to be met from the General Fund Working Balance.

 

Decision:

RESOLVED that the supplementary estimate attached as Annexe 1 to the report for up to an additional £30,000 to go towards meeting the fees of procuring external consultants to prepare the Climate Change SPD, to be met from the General Fund Working Balance, be approved.

 

[VALUE FOR MONEY & CUSTOMER SERVICE OVERVIEW AND SCRUTINY COMMITTEE]

10.

Elstead Village Green pdf icon PDF 128 KB

This report seeks approval for an asset transfer of the Freehold of Elstead Village Green from the Waverley Borough Council (Waverley) to Elstead Parish Council for a consideration of £1.

 

This will enable the Parish Council to have full control over the local village green and removes Waverley from the responsibility and cost for grounds maintenance of that key site.

 

The transfer of freehold, as opposed to the previously approved long lease of 125 years, will also remove any opportunity for Waverley to have any control over the future use or development of the Village Green in perpetuity. All responsibility for the future of the Village Green will be vested in the Parish Council.

 

Recommendation

 

2.1       The Freehold transfer to Elstead Parish Council of Elstead Village Green be approved; and

 

Delegated authority is given to officers to finalise the heads of terms and complete the necessary legal document(s) with the Parish Council with detailed terms and conditions to be agreed by the Strategic Director, in consultation with the relevant Portfolio Holder.

Additional documents:

Decision:

RESOLVED that

 

The Freehold transfer to Elstead Parish Council of Elstead Village Green be approved;

 

Delegated authority is given to officers to finalise the heads of terms and complete the necessary legal document(s) with the Parish Council with detailed terms and conditions to be agreed by the Strategic Director, in consultation with the relevant Portfolio Holder(s).

 

[VALUE FOR MONEY & CUSTOMER SERVICE OVERVIEW AND SCRUTINY COMMITTEE]

 

11.

EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

 

Recommendation

 

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during these items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified at the meeting in the revised Part 1 of Schedule 12A to the Local Government Act 1972.

 

12.

ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.