Agenda

Council - Tuesday, 6th July, 2021 6.00 pm

Venue: The Great Hall, Farnham Maltings, Bridge Sqaure, Farnham, GU9 7QR

Contact: Louise Fleming  Democratic Services & Business Support Team Manager

Items
No. Item

1.

APOLOGIES FOR ABSENCE

The Mayor to report apologies for absence.

2.

MINUTES pdf icon PDF 265 KB

To confirm the Minutes of the Council meeting held on 20 April and the Annual Council meeting held on 27 April (herewith).

Additional documents:

3.

DECLARATIONS OF INTEREST

To receive from Members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4.

MAYOR'S ANNOUNCEMENTS

5.

LEADER'S ANNOUNCEMENTS

6.

QUESTIONS FROM MEMBERS OF THE PUBLIC

To respond to questions from members of the public, received in accordance with Procedure Rule 10.

 

The deadline for receipt of questions is 5pm on Tuesday 29 June 2021.

7.

QUESTIONS FROM MEMBERS OF THE COUNCIL

To respond to any questions received from Members of the Council in accordance with Procedure Rule 11.2.

 

The deadline for receipt of questions is 5pm on Tuesday June 2021.

 

Question from Councillor Robert Knowles:

 

“Lloyd’s Bank PLC have announced the closure of Haslemere Branch by the end of the year. In my memory Haslemere has two Lloyds Branches, two Nat West, a Midland (HSBC), a Barclays and a number of Building Society Branches including Woolwich, Abbey National, National & Provincial and Halifax.  With the closure  of Lloyds, there will be no bank or building society in the town, with a population in three counties of some 19000. What representations are the administration making to preserve some vital financial facility in Haslemere”

 

8.

MOTIONS

To receive any motions submitted in accordance with Procedure Rule 12.1.

 

The deadline for receipt of motions was 5pm on Thursday 24 June 2021.

No motions have been received.

9.

MINUTES OF THE EXECUTIVE pdf icon PDF 250 KB

To receive the Minutes of the Executive meeting held on 22 June 2021 and to consider the recommendations set out within.

 

There are three Part I matters for Council consideration, set out in the following agenda items.

 

9.1 EXE 6/21 LGBCE Boundary Review – Warding Pattern Submission

9.2 EXE 7/21 Options for collaboration with Guildford Borough Council

9.4 EXE 8/21 Property Matter (Exempt)

 

There shall be no debate on any item contained in Part II of the Minutes but Members may give notice in writing, by email, or by phone, by noon on the day of the meeting of a statement or question, and give details of any question (PR14.14).

9.1

EXE 6/21 LGBCE Boundary Review - Warding Pattern Submission pdf icon PDF 421 KB

The Executive RESOLVED to RECOMMEND to full Council that Waverley makes a submission on future warding patterns to the Local Government Boundary Commission for England comprising Option 2 on Annexe 1 and illustrated in Annexe 2; plus the qualitative comments on warding issues as set out in Annexe 3.

 

Additional documents:

9.2

EXE 7/21 - Options for collaboration with Guildford Borough Council pdf icon PDF 613 KB

The Executive RESOLVED to

 

1.    Ask South East Employers to provide, in time for the publication of the 6th of July Council Agenda Papers, additional data in respect of the potential financial implications of appointing a single joint Chief Executive (acting as Head of Paid Service for both Waverley and Guildford Borough Councils) and advice on cost-sharing arrangements;

 

And, subject to the receipt of financial and cost-sharing data and advice from South East Employers and any advice issued by the Council’s Chief Finance Officer, or his appointed deputy, relating to the level of approval required, how any costs would be funded and the appropriateness of any cost-sharing agreement, RECOMMEND to full Council that:

 

2.    Full Council pursues the option of creating a single management team, comprised of statutory officers (Head of Paid Service; Chief Finance Officer; Monitoring Officer), directors and heads of service as the most appropriate means for bringing forward business cases for future collaboration; and

 

3.    Full Council asks the Council’s HR Manager to take the necessary action, in consultation with Guildford Borough Council and with the support and advice from South East Employers and as set out within the addendum to annexe 3 of this report, to make arrangements for a recruitment and selection of a single joint Chief Executive (acting as Head of Paid Service for both Waverley and Guildford Borough Councils), including making arrangements for a senior officer recruitment panel (to include the Leader of the Principal Opposition Group and the Council Leader), so that a report may be brought to a future meeting of Full Council recommending the appointment of a suitable candidate.

 

Additional documents:

9.3

EXCLUSION OF PRESS AND PUBLIC

To consider the following motion, to be moved by the Mayor: That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of any matter on this agenda on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified Paragraph 5 of the revised Part I of Schedule 12A of the Local Government Act 1972 (to be identified at the meeting): Information relating to the financial or business affairs of any particular person (including the authority holding that information).

9.4

EXE 8/21 - Property Matter

The Executive RESOLVED to RECOMMEND to full Council that recommendation 2.3 as set out in the exempt report be approved.

 

Additional documents:

10.

MINUTES OF THE LICENSING AND REGULATORY COMMITTEE pdf icon PDF 186 KB

To receive the Minutes of the Licensing & Regulatory Committee meeting held on 14 June 2021, and to consider the recommendations set out within.

 

There are no Part I matters for Council consideration.

 

There shall be no debate on any item contained in Part II of the Minutes, but Members may give notice in writing, by email, or by phone, by noon on the day of the meeting of a statement or question, and give details of any question.

 

11.

EXCLUSION OF PRESS AND PUBLIC

If necessary, to consider the following motion, to be moved by the Mayor:

 

That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of any matter on this agenda on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A of the Local Government Act 1972 (to be identified at the meeting).