Agenda

EXTRAORDINARY, Council - Tuesday, 11th August, 2020 6.00 pm

Venue: Zoom meeting

Contact: Fiona Cameron  Democratic Services Manager & Deputy Monitoring Officer

Link: Watch the LIVE or on demand webcast here

Items
No. Item

1.

APOLOGIES FOR ABSENCE

The Mayor to report apologies for absence.

2.

DECLARATIONS OF INTEREST

To receive from Members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

3.

LEADER'S ANNOUNCEMENTS

4.

QUESTIONS FROM MEMBERS OF THE COUNCIL

To respond to any questions received from Members of the Council in accordance with Procedure Rule 11.2.

 

The deadline for receipt of questions is 5pm on Tuesday 4 August 2020.

5.

MOTIONS

To receive any motions submitted in accordance with Procedure Rule 12.1.

 

The deadline for receipt of motions was 5pm on Thursday 30 July 2020.

6.

MINUTES OF THE EXECUTIVE pdf icon PDF 173 KB

To receive the Minutes of the Executive meeting held on 28 July 2020.

 

There is one Part I matter for Council consideration, at Agenda Item 6.1, below.

 

There shall be no debate on any item contained in Part II of the Minutes but Members may give notice in writing, by email, or by phone, by noon on the day of the meeting of a statement or question, and give details of any question (PR 14.14).

6.1

Contingency Revised Budget 2020/21 (EXE 16/20) pdf icon PDF 207 KB

The Executive RECOMMENDS to Council:

 

1.    That Council acknowledges the forecast variations from the 2020/21 general fund budget listed in Annexe 1 and approves the mitigation measures set out in Annexe 2 including revisions to approved budgets, the cancellation of approved contributions to reserves and the drawing down of earmarked reserves.

 

2.    That in the event of additional government grant being secured and/or the overall projection set out in Annexe 1 being more favourable than forecast, the net budget surplus arising from this accrues to the business rate equalisation fund, property investment fund and working balance.

 

3.    That a full revision of the approved Medium Term Financial Plan is undertaken which will assess the adequacy of the contingency budget, consider the other options identified but not included at value at this stage, and the wider economic factors – to be reported to Council no later than its December meeting.

 

4.    That in relation to the Leisure Centre issues, the recommendations included in the Exempt Annexe be approved.

 

Additional documents:

7.

MINUTES OF THE LICENSING AND REGULATORY COMMITTEE pdf icon PDF 78 KB

To receive the Minutes of the Licensing & Regulatory Committee meeting held on 30 July 2020.

 

There is one Part I matter for Council consideration, at Agenda Item 7.1, below.

7.1

Business and Planning Act 2020 - Pavement Licensing (outdoor seating) and alcohol licensing (temporary off-sales permission) (LIC 14/20) pdf icon PDF 125 KB

The Licensing & Regulatory Committee RECOMMENDS that Council:

 

     i.        Adopts the policy set out in Annexe A.

 

    ii.        Sets the fee for a pavement licence at £100.

 

  iii.        Delegates authority to the Head of Environmental and Regulatory Services to issue pavement licences and/or authority to refuse or amend pavement licences in consultation with the Chairman of the Licensing and Regulatory Committee.

 

  iv.        Delegates authority to the Head of Environmental and Regulatory Services in relation to enforcement powers under the new legislation (The Business and Planning Act 2020).

 

    v.        Delegates authority to the Head of Environmental and Regulatory Services to make minor or consequential amendments to the Policy and Licence conditions in the event of any amendments/ updating statutory instruments and/or government guidance in consultation with the Chairman of the Licensing and Regulatory Committee.

Additional documents:

8.

MINUTES OF THE AUDIT COMMITTEE pdf icon PDF 149 KB

To receive the Minutes of the Audit Committee meeting held on 20 July 2020.

 

There are no Part I matters for Council consideration.

 

There shall be no debate on any item contained in Part II of the Minutes but Members may give notice in writing, by email, or by phone, by noon on the day of the meeting of a statement or question, and give details of any question (PR 14.14).

9.

EXCLUSION OF PRESS AND PUBLIC

If necessary, to consider the following motion, to be moved by the Mayor:

 

That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of any matter on this agenda on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A of the Local Government Act 1972 (to be identified at the meeting).